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Melisa Estell

Executive Administrative Assistant

ad4bcx@r.postjobfree.com • 757-***-****

Baltimore, Maryland

Active Secret Clearance

Dedicated Executive Assistant with a proven track record of providing exceptional support to executive-level professionals and teams. Proficient in handling a wide range of administrative tasks, including calendar management, travel coordination, meeting scheduling, and document preparation. Adept at streamlining office operations through effective organization and communication. Strong attention to detail, exceptional time management skills, and the ability to prioritize tasks efficiently. Known for maintaining a high level of confidentiality and professionalism in fast-paced and demanding environments.

Areas of Expertise

Administrative Operations

Executive Assistance

Calendar Management

Event & Travel Planning

Human Resources Support

Facilities Management

Training & Onboarding

Quality Assurance

Report Analysis

Professional Experience

Newport News Shipyard- Newport News, Virginia 2018 – Present Administration Generalist 2 (2022 – Present)

Administrative Assistant 3 (2019 – 2022)

Administrative Generalist 1 (Contractor, 2018 – 2019) Assisted Two SSNX's Engineer Directors in meeting coordination, calendar management, travel logistics, and training administrative staff. Provide support for customer luncheons, ensuring successful event coordination. Manage the Visitor Management System, overseeing badges for external visitors. In prior roles, served as the Phase Management Liaison for all of SUBE Division including workflow, quality assurance, process tracking, and as a notary. Maintained Training Reports to ensure the departments were in compliance with company policy. Additional responsibilities encompassed hiring event facilitation, document auditing, database management, reporting, and HRIS analysis.

● Manage the budget for the division, overseeing allocations for various expenditures and incentives.

● Serve as the Facilities Coordinator for the department coordinating employee seating and office moves.

● Collaborate with the Comprehensive Training Team to execute management development training programs.

● Act as the Security Clearance Representative, handling security clearance-related operation in the organization.

● Active participant in Program Finance Department productivity meetings.

● Critical Point of Contact department-wide in overcoming the challenges of the COVID-19 pandemic. Franklin Management Company, Newport News, Virginia 2013 – 2018 Executive Assistant (2015 – 2018)

Account Manager (2013 – 2015)

Prepared and presented financial reports to lenders. Successfully organized and secured contract work for various projects. Managed bi-weekly payroll processing for a team of 33 employees. Facilitated CEO's schedule, including meeting coordination and travel arrangements. Assisted with Accounts Payable and Receivables functions. In prior role, served Account Manager for 2,000 accounts ensuring customer satisfaction and support.

● Developed annual budgets for over 20 Mobile Home Parks.Analyzed the company's financial health by examining Balance Sheets and Profit & Loss Statements.

● Effectively managed maintenance staff and subcontractors across different states, overseeing all maintenance- related work.

● Conducted price/cost analysis for Mobile Home Park beautification projects and negotiated contracts for Waste Management services.

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● Made court appearances if tenant contested judgment, and prepared and processed court documents on delinquent accounts.

Additional Experience

VA Certifier, Saint Leo University, 2012 - 2013

Orderly Room Clerk, United States Army, 2009 - 2011 Education

Bachelor of Business Administration

Saint Leo University

Other Qualifications

Technologies: Microsoft Office Suite, SAP, My HR, HRIS, Typing: 45 WPM

Bilingual: English & Spanish