Human Resources Executive Assistant

NAME: Ms Jenny Man

ADDRESS: ***** ***** *** **, ****, WA 98042

DATE OF BIRTH: 20/12/75

TELEPHONE NUMBERS: 206-***-****

E-MAIL ADDRESS: ********@*****.***

PERSONAL PROFILE:

Hardworking, organised and trustworthy with a highly developed sense of responsibility. Confident in my abilities and eager to learn new skills. An understanding, considerate disposition and capable of being a self starter or as a team with minimum supervision.

SKILLS:

• Strong skills in Word, Outlook, Excel, Powerpoint, iManage and Intapp

• Excellent interpersonal skills (communicate with people of different levels and background), proactive, team player and well-organised

• Excellent administration including keeping diaries and competing priorities

EMPLOYMENT:

Mourant Ozannes (Legal Secretary/Hong Kong) full-time 04/19 -03/22

• Screened all calls and report to correct fee earners

• Processed expense claims and if required, report to fee earner with status

• Arranged BD venues, update clients and respective fee earners then update on BD intranet

• Drafted invoices and analysed disbursements, payor and matter ID according to file matter

• Assisted flights, visas, currencies, taxis and hotels for fee earners’ BD activities

• E-filed large files according to sub-folders of file matters

• Managed and organised emails from new unknown matters to file matters

• Run conflict searches, opened new files and prepared letter of engagement

Oldham, Li & Nie (Personal Assistant/Hong Kong) full-time 08/15 -09/18

• Prepared invoices and change according to fee earners

• Organised flights, visas, drivers and hotel arrangements

• Delegated incoming mails to respective fee earners according to matters

• Liaised with clients for meeting and lunch booking

• Transcribed legal documents and ad hoc documents

• Monitored incoming emails and reply accordingly

• Opened paper files and input essential contact details on front page

• Managed sick leave and annual leave records on firm’s excel

Clifford Chance, solicitors (Legal Executive/Hong Kong) full-time 07/11-07/15

·Drafted employment documents

·Answered client’s enquiry in respect of their visa applications from start to end

·Checked every application against the Immigration Department for latest visa forms and keep up-to-date with changes and any alterations to the immigration law

·Assisted and reviewed visa applications in respect of employment, training, dependant, transfer and change of employment applications

·Conducted due diligence and prepared findings of private equity firm

·SFC filling inspect of Transfer of Accreditation, Form 3, Supplement 9 and updating prospectus and check HKMA for Barclay tracker updates.

·Filed and completed stock borrowing lending agreement

Clifford Chance, solicitors (Float Secretary – Litigation Dept/Hong Kong) full-time 07/07-07/11

·Transcribed letters, court documents and other legal documents

·Invoiced clients monthly

·Assisted four lawyers or more if short of staff

EDUCATION:

Middlesex University 1998 - 2001

LLB Honours Law 2.2

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