Executive Assistant Human Resources

Reneé De Pew

650-***-**** ~ *****@********.*** ~ www.linkedin.com/in/ReneeDePew

SUMMARY OF QUALIFICATIONS

C-Level Executive Admin with over 17 years of experience as support to key executives

Extensive experience with corporate and personal calendaring and scheduling; executive time management

Travel Management: Precision planning and scheduling of complex international and domestic travel

Operational/organizational and project management experience and expertise

Experience in Human Resources, Accounting and Event Planning

Liaise with Boards of Directors, Household Staff, Financial Advisors, Media, Press, State and Country Dignitaries

Highly focused, detail-oriented, resourceful, efficient, loyal, dedicated; outstanding customer service, highly accessible

Exceptional independent judgment/critical decision making, excellent communication & people skills; strong leadership

Tech Savvy: Microsoft Office (Word, Outlook, PowerPoint, Excel, Acrobat, MS Project), Concur, Teams, Zoom and WebEx, Slack, Visio, SmartSheet, Lotus Notes, Smart Phones and experience working on a Mac and PC.

EXPERIENCE

Stanford Linear Accelerator Center (SLAC), Menlo Park, CA (Hybrid Contract Role) 10/2023 to Present

Administrative Assistant Supporting Project Management Office and the CRMF Project Team

Worked with Recruiting, Human Resources, Fields Services, Hiring Managers, Program Mangers and Executive Assistants to process New Hire onboarding

Manage complex Director Reviews with DOE

Manage and Facilitate 413.3b and Project Management Principals Training Sessions

Managed complex and ever-changing calendars for Executives

Planned, scheduled and managed extensive and complex travel for various meetings

Worked with Executive Assistant Team to schedule and manage executive meetings

Coordinate and managed department meetings

Prepared and managed updates for department organization charts

Ordered and picked up lunches for meetings

Managed and reconciled monthly expenses

Obtained approvals and processed vendor invoices and expenses

Managed highly confidential information

Albertsons, Pleasanton, CA (Hybrid) 1/2022 to 4/2023

Project /Program Manager and Executive Assistant to VP of e-Commerce Customer & Digital Portfolio

Worked with Recruiting, Human Resources, Fields Services, Hiring Managers, Program Mangers and Executive Assistants to process New Hire onboarding for Full-Time Employee and temporary contractors.

Liaison with various departments to identify issues and areas of improvement within the onboarding process

Managed complex and ever changing calendars for Executives

Planned, scheduled and managed extensive and complex travel for various monthly and annual meetings

Worked with Executive Assistant Team to schedule and manage executive meetings

Coordinate and managed department meetings and annual team building and recognition events, including venue, travel, presentations, fun team building activities, awards, gifts and prizes

Prepared and managed updates for department organization charts

Managed new hire process for all four departments

Ordered and picked up lunches for meetings

Managed and reconciled monthly expenses and AMEX statements for both executives

Obtained approvals and processed vendor invoices and expenses

Managed highly confidential information

Albertsons, Pleasanton, CA (Hybrid) Hired on Full-Time 6/2021 to 1/202022

Executive Assistant to the VP of Business Development, eCommerce & Digital Innovation, VP of Product & Selection Growth, VP of Shopper Experience and VP of e-Commerce Customer & Digital Portfolio

Managed complex and ever changing calendars for Executives

Planned, scheduled and managed extensive and complex travel for various monthly and annual meetings

Worked with Executive Assistant Team to schedule and manage executive meetings

Coordinate and managed department meetings and annual team building and recognition events for all four departments, including venue, travel, presentations, fun team building activities, awards, gifts and prizes

Prepared and managed updates for department organization charts

Managed new hire process for all four departments

Ordered and picked up lunches for meetings

Managed and reconciled monthly expenses and AMEX statements for both executives

Obtained approvals and processed vendor invoices and expenses

Managed highly confidential information

Albertsons, Pleasanton, CA (Hybrid) Contract to hire 3/2021 to 6/2021

Executive Assistant to the VP of Business Development, VP of Catalog, VP of User Experience and VP of Programs

Managed complex and ever changing calendars for Executives

Planned, scheduled and managed extensive and complex travel for various monthly and annual meetings

Worked with Executive Assistant Team to schedule and manage executive meetings

Coordinate and managed department meetings and annual team building and recognition events for all four departments, including venue, travel, presentations, fun team building activities, awards, gifts and prizes

Prepared and managed updates for department organization charts

Managed new hire process for all four departments

Ordered and picked up lunches for meetings

Managed and reconciled monthly expenses and AMEX statements for both executives

Obtained approvals and processed vendor invoices and expenses

Managed highly confidential information

Satellite Healthcare, San Jose, CA 2/2016 to 8/2020

Executive Assistant to the

Chief Human Resources Officer and

Chief of New Business Ventures

Managed complex and ever changing calendars for Executives

Planned, scheduled and managed extensive and complex travel for various monthly and annual meetings

Worked with Executive Assistant Team to schedule and manage executive meetings

Coordinate and managed department meetings and annual team building and recognition events for both departments, including venue, travel, presentations, fun team building activities, awards, gifts and prizes

Prepared and managed updates for department organization charts

Managed new hire process for both departments: Coordinated desk/office setup, welcome events and scheduled introduction/mentor meetings

Developed and implemented 2017 restructured office seating plan

Worked on 2018, 2019 and 2020 planning committee to plan and implement Annual Clinical Leadership Forum for 250 to 300 participants

Created and implemented holiday themes for both departments

Ordered and picked up lunches for meetings

Managed and reconciled monthly expenses and AMEX statements for both executives

Obtained approvals and processed vendor invoices and expenses

Managed highly confidential information

CAE (Capital Asset Exchange and Trading), Redwood City, CA 8/2012 to 10/2015

Executive Assistant to the Chief Executive Officer and Chief Operations Officer

Office Manager

Using a Mac I managed complex and ever-changing calendars for Executives and Sr. Directors

Planned, scheduled and managed extensive and complex corporate domestic and international travel for the entire company and consultants

Scheduled and planned meeting logistics

Managed highly confidential information

Managed daily office operations: greeted guests, answered main line/shipped and distributed mail/managed vendors/scheduled work orders/purchased and built office furniture/ordered supplies/maintained break room and meeting areas

Ordered and picked up lunches for meetings and arranged catered dinners

Coordinate and managed All-hands Meetings, Team Building Events and Company Socials

Prepared and managed correspondence, memos, charts, tables, graphs, etc.

Managed new hire process and personnel files

Planned and managed Corporate Holiday Party, accommodations and gifts

Worked with vendors to negotiate corporate rental car and hotel rates

Managed office move to Austin, TX and Palo Alto, CA

ICANN (Internet Corporation of Assigned Names & Numbers), Palo Alto, CA 4/2012 to 8/2012

Executive Assistant to the Vice President of Communications /Marketing, and

Vice President of IT/IANA (Long-term contract position during transition of the current CEO)

Managed complex calendars for international and domestic meetings and events

Planned, scheduled and managed extensive and complex corporate international and domestic travel

Prepared and reconciled extensive expense reports for Executives and Direct Reports

Arranged and managed video conferencing for internal and external meetings

Tracked and managed extensive budgets

Scheduled and planned meeting logistics

Researched, planned, booked and coordinated logistics for Annual Corporation Retreat and activities

Tesla Motors, Inc., Fremont, CA 7/2010 to 9/2011

Executive Administrative Assistant to Vice President of Manufacturing, Director of Operations,

Director of Factory Facilities Management and 5 Factory Managers / Office Manager for Fremont Factory

Provided additional support for a growing Manufacturing team (grew from 16 to 170 in less than one year)

Managed complex and ever changing calendars for Executives and Managers

Coordinated logistics and communications for investor and VIP Factory Tours

Set WebEx and video conferencing for various internal and external meetings

Prepared meeting minutes and follow-up on action items

Production of detailed weekly PowerPoint presentations to Elon Musk

Planned, scheduled and managed domestic travel

Prepared and reconciled monthly Executive and direct report expenses

Created and executed space planning for manufacturing in Fremont and Palo Alto HQ Facility

Purchased and built office furniture /supplies and maintained break room / meeting areas

Managed daily office operations: greeting guests, secured facility access, etc.

Coordinated and Facilitated Monthly and Quarterly Manufacturing All-Hands meeting presentations and events: Barbeques, Ice Cream Socials, Recognition and Milestone Activities

Worked with other Executive Assistants/Marketing/Communications and Corporate Executives to plan and execute corporate events such as:

Fremont Factory Grand Opening

Board of Directors Meetings and Factory Tours

Annual Holiday Party

Customer Weekend: Factory Tour, Lunch and Test Drives

New United Motor Manufacturing, Inc., (NUMMI) Fremont, CA 8/2006 to 4/2010

Executive Assistant to Sr. Vice President, and Vice President Executive Advisor for Manufacturing

Coordinated, scheduled and managed complex calendars and all internal /external meetings

Managed highly confidential information

Prepared and managed correspondence, memos, charts, tables, graphs, etc.

Planned, scheduled and managed extensive international and domestic travel for executives and clients

Arranged conference calls and coordinated meetings with visitors and VIPs

Arranged catering and room set-up for meetings

Handled personal matters and ran errands as needed

Coordinated /facilitated 2009 North American Production Joint Meeting, which included 58 top Toyota Executives from around the world

Quantum3D, Inc., San Jose, CA 4/2004 to 8/2006

Executive Administrator to the Co-Founder/ President and Executive Staff

Coordinated, scheduled and managed complex calendars and all internal /external meetings

Liaised with Board of Directors, scheduled quarterly meetings and coordinated logistics

Coordinated material and prepared PowerPoint Presentation for Board meetings

Generated and maintained hard copy and electronic filing system of corporate documents (legal / Board Presentations)

Planned, scheduled and managed extensive and complex international and domestic travel

Prepared and managed patent application and liaised with Patent Attorney

Arranged conference calls and coordinated meetings with VIP Visitors, Clients and Board Members

Arranged catering and room set-up for meetings, and liaised with clients and visitors

Prepared Marketing Press Material for visitors and tradeshows

Managed Press releases, Communications collateral

Designed /Managed product archival display process

Managed personal matters: Supervised house staff (house keepers, gardener, animal care)

Merrill Corporation, Palo Alto and San Francisco, CA /Portland, OR 4/2002 to 4/2004

Sales Assistant to two Sr. Vice Presidents of Sales 4/2002 to 9/2002

Executive Sales Assistant to Vice President /General Manager of Sales for the Pacific Northwest, and

Nine Vice Presidents of Sales, and one Account Executive 9/2002 to 4/2004

Generated and distributed agenda and reports for weekly sales meetings

Generated client proposals, correspondences, introduction letters, marketing material, and invitations to client events

Booked international and domestic travel for executives and clients

Arranged conference calls, coordinated meetings with visitors and client events

Managed and tracked Corporate and individual Season tickets for the SF Giants, GS Warriors and Stanford Sports events

Created invitations, managed logistic and facilitated Annual Stanford Golf Tourney for VIP clients

Coordinated dinner and lunch reservations

Accounting: Reviewed/tracked client billing, collected on outstanding client invoices and responded to client inquiries

TRAINING & DEVELOPMENT

Community College Courses: Business Law, Management, Accounting, Economics, and Art

Professional Workshops: Hewlett Packard: Leading the Change; Fred Pryor Seminars: The Exceptional Assistant

Stanford University: Working Styles; Decision Making and Goal Setting; Communicating For Solutions; Critical Thinking Skills; Effective Writing; Business Report Writing; Achieving Balance in Times of Change

AWARDS AND RECOGNITION

2020 Silicon Valley Admin Award Finalist for Loyalty Award

2019 Silicon Valley Admin Award Nominations for The Achiever Award and Above the Call Award

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