PAULINA WEEDEN

Accokeek, MD 202-***-**** ad3av4@r.postjobfree.com linkedin.com/in/paulinaweeden Sr. Executive Assistant

Accomplished Senior Executive Assistant offering a wealth of experience in providing comprehensive support to Senior-Level Executives including: Chief Operations Officer, Chief Financial Officer, Chief Accounting Officer, Chief Growth Officer, and Chief Transformation Officer of global organizations. Proven adeptness as a Project Lead within both non-profit and for-profit settings, contributing to the development of internal policies, procedural frameworks, and startup business documentation. Proficiently oversee projects throughout their lifecycle, from inception to successful completion, and adeptly manage cross-functional teams assembled to ensure the achievement of project milestones. Well-versed in utilizing sought-after software and SaaS solutions, including Salesforce, Concur, Adobe, Microsoft Office 365, among others.

CORE COMPETENCIES

Executive Administration Project Management Social Media Strategies Event Planning Office Administration Conflict Management Change Management Critical Thinking Problem Resolution Risk Analysis TECHNICAL PROFICIENCIES

Microsoft Office: Word/PowerPoint/Excel/Outlook Microsoft Dynamics SharePoint Microsoft Teams Microsoft Project Smartsheets Concur Adobe Acrobat DC Adobe Acrobat Pro Google Suite Salesforce Zendesk Aristotle

PROFESSIONAL EXPERIENCE

MERCURY SYSTEMS, Arlington, VA June 2022 – January 2024 Senior Executive Assistant

Provide senior level executive support to the Chief Financial Officer, EVP of Execution Execellence, Chief Growth Officer, and Chief Transformation Officer and their staff.

• Support the Corporate Development, Growth, and Finance/Accounting teams with daily tasks and meeting management

• Perform data entry and maintenance of firm-wide CRM system.

• Aid in the organization of Growth and Sales Management meeting.

• Managed Product Sales Training internal and external Sharepoint sites.

• Provide executive support to international colleagues (UK)

• Process and approve company expense reports.

• Schedule domestic and international travel logistics.

• Assist with employee onboarding procedures and processing.

• Process purchase requests for payment.

BOOZ ALLEN HAMILTON, McLean, VA March 2020 – March 2022 Senior Executive Assistant

Provide senior level executive support to three Principals in the Business Development unit.

• Support National Security Group Business Partner, Capture Managers and Capture Teams on three multi- million-dollar proposals.

• Perform data entry and maintenance of firm-wide CRM system.

• Process and approve company expense reports.

• Schedule domestic travel logistics.

• Assist Career Manager/Job Leaders with employee onboarding procedures and processing.

• Process purchase requests and managed executive calendars. PATIENT-CENTERED OUTCOMES RESEARCH INSTITUTE, Washington, DC June 2017 – June 2019 Senior Executive Assistant

Provided executive support to Chief Operating Officer and Director of Finance. Paulina Weeden ad3av4@r.postjobfree.com Page Two

• Coordinated board meeting agendas and logistics (technical and non-technical).

• Department liaison for Information Technology Department: Assisted with hardware and software installation, designated member of IT workgroups to help troubleshoot technical difficulties, identify potential issues, enhance software, and plan for software trials.

• Provided guidance and leadership to staff regarding administrative duties, policies, and procedures.

• Managed projects simultaneously while tracking timelines, milestones, and deliverables of each.

• Prepared and presented Statement of Work and Statement of Protocol (SOW/SOP) for administrative duties

(including procurement process, technical operations, functional software).

• Collaborated with Accounting Information Systems (AIS) Manager to manage cyber security efforts by performing fraud risk assessments; analyzing data to identify fraudulent activity on expense reports/reimbursements.

• Monitored and presented data trends and metrics in organizational research and software usage.

• Prepared sensitive and confidential information (memorandum, policy statements, PowerPoint presentations, and training materials for new initiatives and software).

• Managed financial accounts, Zendesk or Salesforce alert systems assigning support tickets.

• Analyzed data and produced results in the form of graphs, charts and infographics to present during meetings. ACADEMY OF NUTRITION AND DIETETICS, Washington, DC March 2011 – June 2017 Administrative Assistant/PAC Coordinator

Supported Vice President of Strategic Policy and Partnerships and the VP of Policy Initiatives and Advocacy.

• Maintained membership/partnership/sponsorship data.

• Managed two Boards of Directors: Political Action Committee, and the Legislative and Public Policy Committee.

• Assisted the Chief Financial Officer with fundraising efforts and treasury during two annual workshops.

• Trained new hires on company policies and procedures.

• Assisted Manager of Strategic Communications with updating Public Policy Facebook and Twitter pages.

• Performed routine administrative duties (book travel/lodging, process expense reports, created hard- filing and e-filing systems, etc.

PREVIOUS EMPLOYMENT

I have amassed a diverse professional background through several key positions. At SI International (Formerly SEI, Inc) in Washington, DC, I worked as a Government Contractor from November 2002 to September 2005. In this role, I excelled as a Data Entry Clerk for the Department of Homeland Security (DHS), efficiently utilizing the US CIS database to update information for legal immigrants. Following that, I contributed as a Front Office Administrator at L-3 Communications, GSI, Washington, DC, from September 2005 to June 2007. In this capacity, I provided essential clerical support to approximately 75 employees. My journey then led me to Everest College in Arlington, VA, where I held the position of Financial Coordinator from June 2007 to October 2008. Most recently, at ITT- Technical Institute in Springfield, VA, I served as a Financial Coordinator from November 2008 to November 2010, achieving a notable 40% reduction in campus bad debt during the previous fiscal year. EDUCATION

Bachelor of Science (BS), Cybersecurity

In Progress, Expected Graduation Date October 2024 University of Maryland Global Campus

Certificate of Project Management Professional

In Progress, Expected Completion Date December 2023 University of Maryland Global Campus

Secret Security Clearance – Previously held

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