Program Manager High Volume

CURRICULUM VITAE

Mine Mbela

Chilungamo (Justice& Accountability) Programme

Private Bag 333

Lilongwe

Cell: 088*-***-***

Email: ******@************.*** /***********@*****.***

PERSONAL DETAILS

Date of Birth : 11th January, 1983

Nationality : Malawian

Address : C/O Chilungamo (Justice & Accountability) programme

Ministry of Justice

P/Bag 333

Lilongwe 3

PERSONAL SPECIFICATIONS

I have ability to manage several tasks in a flexible and calm manner under high volume of enquiries

Have got ability to take dictations and transcribe them with minimal or no errors

I have initiative to work independent and achieve specific target with minimal supervision

I am well experienced in typing fast with minimal errors and to produce presentable results in a hardcopy

I have good written and verbal communication, strong interpersonal organizational skills and friendly communication style, polite and polished manners.

Ability to learn quickly and adapt to new environment

I am well organised, reliable and adapt to new environment

I possess good sense of humour and ensure good team work

I am able to communicate effectively with people of different levels

I am computer literate in Microsoft office and ability to use the internet

PROFESSIONAL QUALIFICATIONS

Diploma in Business Management

Degree programme in progress

Secretarial Certificates (Pitman)

Shorthand speed of 120wpm

Advanced typing Certificate (50wpm)

English for Business Communication(attended as a subject)

Office Procedures (attended as a subject)

EDUCATION QUALIFICATION

Malawi School Certificate of Education (MSCE)

WORK EXPERIENCE

2007 to 2010 Ministry of Agriculture - Worked as a Secretary at Lilongwe Agriculture Development Division – Secretary to the Program Manager

2010 to 2012 Ministry of Health - Worked as a Secretary to the Pharmacist In Charge – Central Medical Stores

2012 to 2013 Ministry of Health – Secretary to the Director of Finance / Chief Accountant

2013 to 2017 National Malaria Control Programme (Funded by Global Fund) and Malawi Govt, Worked as a Secretary to the Deputy Programme Manager

May 2017 to

31st January 2023 worked as Senior Administrative Secretary at Chilungamo (Justice& Accountability) Programme - European Union Project

DUTIES AND RESPONSIBILITIES

GENERAL DUTIES

Typing General and Confidential Correspondences

Organizing and Managing workshops and meetings

Handling of appointments for appropriate officers

Taking minutes during meeting and transcribing

Receiving visitor and directing them to appropriate places

Booking accommodation and arranging places for meetings

Maintaining stores and updating stocks

Ensuring that communication systems are working properly e.g internet connections

Operating office equipment.

FINANCE & ADMINISTRATION

Handling of petty cash

Liquidation of petty cash and other payments

Generating budgets for meetings, field visits and workshops

Paying allowances to participants during meetings, field visit and workshops

HUMAN RESOURCES AND MANAGEMENT

Maintenance of personal files of all staff

Record Management

Maintenance of office Inventory

Supervise the Office assistant and the Driver

PROCUREMENT

Work with suppliers, saucing 3 quotations, analysis the quotations and seeking approvals

generate bid comparison matrix

purchase of office supplies and equipment

Repairs and maintenance of office furniture

Coordinates with Service providers on computer and internet problems and administration of Local Area Network.

FLEET MANAGEMENT

Managing vehicles

Vehicle allocations to staff

Fuel replenishment

Supervise the driver

RECEIPTION

Receiving visitors and directing them to appropriate places

Handling incoming and outgoing calls

Receiving and registering mails/documents

Supervise despatching of outgoing mails

TRAININGS

European Development Fund (EDF) Procedures

Leadership and Management

Record Management

Office Management

Supervisory Skills

REFEREES

1.Mr C. Thombozi

Former Task Manager

Chilungamo (Justice & Accountability Programme)

Private Bag 333

Capital hill

Lilongwe 3

Cell: 099*-***-***

2.Mr. J. Chiphwanya

National Malaria Control Programme

Private Bag 65

Lilongwe

Cell: 088**-***-**

3.Mr Y.Kachuma

Chilungamo (Justice & Accountability Programme)

Private Bag 333

Capital hill

Cell: 088*-***-***

Contact this candidate