Administrative Assistant Senior

Camille Ion

Waltham, MA ***** 617-***-****

https://www.linkedin.com/in/camille-ion-43483544/ ******@*******.***

Senior Administrative Assistant

Manage Support Functions & Projects that Optimize Performance & Revenue

Experienced administrative professional with valued and sought-after insight into operational effectiveness strategies. Discrete when handling confidential matters. Collaborative team player who adapts easily to changes in priorities, seamlessly manages multiple assignments simultaneously, and follows through with meticulous attention to detail.

Client Communication Data Entry Calendar Management Expense Reporting Scheduling

Technical Skills

Endnote (Database) Deltek Vision Concur Expense (Travel) Microsoft Office: MS Word, Excel, and PowerPoint

Calendar Management with Email

Professional Experience

RTI-HEALTH SOLUTIONS, Waltham, MA 2010 – 2023

Senior Administrative Assistant

Interfaced with all levels of management and employees and resolved issues. Assumed escalating responsibilities. Interacted with US and international divisions. Coordinated travel, and registered staff for conference meetings. Reviewed agendas for grammatical and other corrections for internal staff meetings.

Planned, scheduled, and orchestrated travel arrangements for staff and clients, facilitating off-site meetings.

Coordinated office meeting facilities and retreat venues, assisting staff from different locations with in-person meetings.

Ensured seamless interview process by scheduling onsite interviews for job candidates, including reserving flights and arranging transportation to the office.

Drove inventory management by ordering and maintaining supplies for office staff use.

Oversaw client support service needs and requests, easing interaction with employees.

Aided Biller with mailing, uploading to client portal, and emailing invoices, increasing monthly collections.

Supported expense management by reviewing, correcting, and submitting expense reports for senior and upper-level management on a weekly basis.

RTI INTERNATIONAL, Waltham, MA

Senior Administration / Receptionist 2008 – 2010

Managed fast-paced office for international research company. Provided wide variety of confidential and complex administrative support to team of 70+, including Unit Vice President, Program Directors, and staff, under limited direction.

Facilitated workload by coordinating senior-level and staff calendars / schedules, preparing agendas, and supporting staff and client meetings and interviews.

Coordinated complex travel arrangements for senior management and staff, establishing expense profiles, reconciling, and processing expense reports while ensuring compliance with internal policies.

Conducted orientation of new hires, informing of policies and fringe benefits.

Previous Role Includes:

Administrative Assistant / Receptionist

Additional Relevant Experience

TIAX LLC (formerly known as Arthur D. Little), Cambridge, MA, Administrative Assistant

MASSACHUSETTS ARMY NATIONAL GUARD, Boston, MA, Supply Sergeant

Education

Executive Assistant Program, Katharine Gibbs School, Boston, MA

75 words per minute, Excel, PowerPoint

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