Karen Vance

**** ******** **** *********, ** ****5 973-***-**** - ad2w85@r.postjobfree.com

Summary

Seasoned Senior Administrative Assistant with over 30+ years of experience in handling executive management with versatility to communicate professionally and confidentially. Highly skilled in organizing, planning and managing calendars, executive travel including local and international, internal and external meetings, expenses etc. Self motivated in fostering great working relationships to achieve goals with teams but also comfortable working independently to accomplish on time and accurate results. Understands the importance of maintaining strict and confidential information.

Skills

● Req To Pay/Procurement

● Executive Scheduling and calendar management

● Concur

● MS Office and Teams

● Event coordination

● Amazon supply orders

● CWT Travel

Experience

Novartis Pharmaceuticals August 2006 to January 2023 Senior Administrative Assistant East Hanover, NJ

● Administrative responsibilities including Executive travel both domestic and international, Security Entrypoint setup, Meeting organization setup, Interview setup, Calendaring/Skype/MS Teams, Supply Coordinator, SAP/SRM, Prepare and submit expense reports, Visa/Passport renewal,OSR/REFS requests, Onboarding New hires/Summer Interns, Helped in coordination of events for the Pharma Executive Committee Members and Finance department including Townhalls, departmental meetings, whiteboards, celebrations etc

● Provide Executive Administrative support for US Head of Strategy and Commercial Execution including team and worked on Executive projects involving Deloitte/McKinsey/IQVIA vendors

● Provided back up for the Pharma Executive Administrative Assistant in the CFO Office/Assist in sending out correspondence on their behalf/Assist in being an owner of private conference rooms, direct contact in managing CFO. Also provide backup for Head of Cardio and Respiratory Units

● Volunteered as a Change Champion who assisted Facilities Management with the Activity Based Working

(ABW) project in East Hanover (2019-2022) and volunteered for the Unbossed/Work Life Integration workstream

Prudential Financial October 1988 to October 2005 Communications Officer Newark, NJ

● Monitored the Fire Life and Safety System; utilized the Closed Circuit Television System (CCTV) to communicate with the Newark Police Department, the Essex County Sheriff Department and Gateway Security for protection of personnel on a daily basis

● Responsible for alerting building maintenance of emergencies; maintained logging of security reports in internal security reporting system; researched and purchased equipment when necessary for the operation of security

● Traveled offsite to other states with CEO to provide security protection

● Managed van service; provided transportation for executives, employees and contractors to their destinations

● Served as after hours contact for transportation including private jet accommodations for CEO

● Assisted with conducting internal investigations with the Internal Investigation Unit Education and Training

Union County College

Cranford, NJ

ST Vincent AcademyJune1987 HighSchoolDiploma

Newark,NJ

Certified Notary Public of New Jersey since 2017

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