Executive Assistant Front Office

Karol Przybytek

EXCUTIVE ASSISTANT

ROBERT HALF & ASSOCIATES

SEPTEMBER 2023 – DECEMBER 2023

Managed and oversaw day-to-day activities of operations, including planning and coordinating with other units. Worked with the VP of Finance on auditing expense reports and preparing files for the invoicing of clients. Assisted the Director of Safety on the writing of processes and procedures for the company. Was trained on the DOT Drug and Alcohol program. Maintained the inventory lists for office supplies, swag and other items.

DIRECTOR OF OPERATIONS/EXECUTIVE ASSISTANT

NARWHAL TECHNOLOGIES INC.

JANUARY 2019 - SEPTEMBER 2023

Managed and oversaw day-to-day activities of operations, including planning and coordinating with other units. On-boarding and off-boarding employees and other HR functions. Improved operational effectiveness by streamlining business operations work processes and procedures. Managed and updated all business insurance, retirement plans, health and extended care plans. Managed and audited the company credit card account. Worked with the controller on accounts payable & receivable as well as all wire transfers. Assisted the Sales team with onboarding, updating and invoicing all clients in QuickBooks online. Maintained and scheduled meetings for the CEO and CIO. Coordinated and set up conferences for the company.

NEW BUSINESS SPECIALIST

HELLER FINANCIAL SERVICES

SEPTEMBER 2016 – JANUARY 2019

Responsible for processing all new business applications for this Financial Advisors firm. They are a part of the MassMutual family. I work to process life insurance, long-term care, annuities, and other financial policies. I am also responsible for follow-up to ensure that all applications are processed promptly and reply to any outstanding questions from underwriting. Once in place I am responsible for getting all delivery documents returned to the company. I have worked in and had to learn several new electronic application processing programs as well as two different CRM systems.

ADMINISTRATIVE ASSITIANT

OFFICE TEAM

APRIL 2016 – SEPTEMBER 2016

Worked several temporary positions as Administrative/Office Assistant while looking for a full time permanent position.

CONTRACTS COORDINATOR

ROBERTSON FUEL SYSTEMS, L.L.C.

NOVEMBER 2011 – APRIL 2016

Work with the Contracts and Legal team to handle many of the administrative processes of new and updated contracts, non-disclosure agreements and negotiations for government sales, export compliance as well as monitor overhaul and repair process. This can include review of the contract revisions for changes in shipment dates as well as quality or other contractual changes. I am also in charge of the accounts of two of Robertson’s largest OEM customers. This includes order entry, invoicing and shipping of the orders. In order to do this, I work with our Engineering, Quality and Production departments to ensure on time and quality delivery of our products. As well as routine office work such as filing, word processing, scanning and organization.

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