Shelley J. Neff

+1-919-***-****

ad2h8m@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Thermo Fisher Scientific (PPD) 2007 – 2023

Executive Assistant II, Project Delivery, Sites & Patients Center of Excellence

Administrative Support for Strategic Feasibility (2020 – 2023)

This role supported the VP of Sites and Patients COE. His team of 100+, focused on diversity in clinical trials. The VP traveled both domestically and internationally to promote PPD (TF) and our commitment to make clinical trials more diverse. I provided an extensive level, behind the scenes support to Senior management, their directs and teams. Specific responsibilities include:

oAssist executives in making the most efficient use of their time ensuring work is managed efficiently and priorities recognized without the need for direct supervision

oFunction as the administrative liaison between executive staff and other functions in the organization

oRegular interaction with clients, staff and senior management

oCalendar management

oPlan and book domestic and international travel, submit and reconcile expenses

oPlan onsite meetings and all details, to include securing space, IT, transportation, catering and guest invitations

oSupport guest speaker registration and conferences

oSchedule internal meetings for Feasibility, coordinate topics and presenters, post presentations and recordings on SharePoint site

oCreation and management of distribution lists, including on the cloud

oAdministrative backup for Sr EA for SR VP

Executive Assistant II, Sites and Patients at PPD (2017 – 2020)

This role supported the VP of Strategic Feasibility, as well as the Executive Director. Our role was to locate and support appropriate investigators and sites for our clients’ clinical trials.

oAccess to VP’s email in box to notify executive of “hot” items as well as assist him in meeting deadlines

oRegular interaction with clients, staff and senior management

oCalendar management

oPlan and book domestic and international travel, submit and reconcile expenses

oPlan onsite meetings and all details, to include securing space, IT, transportation, catering and guest invitations

oCreation and management of distribution lists

oTimecard tracking and approval

Executive Assistant, Project Management, Hematology & Oncology (2007 – 2017)

This role provided support to the VP of Hematology Oncology therapeutic unit.and his directs. Specific responsibilities include:

oAssisted in setting up in-person and virtual Town Halls for a 500+ organization. This included gathering and collating of presentations

oRegular interaction with clients, staff and senior management

oCalendar management

oPlan and book domestic and international travel, submit and reconcile expenses

oPlan onsite meetings and all details, to include securing space, IT, transportation, catering and guest invitations

oCreation and management of distribution lists for large organization

IBM 2003 – 2007

Administrative Assistant

Administrative Assistant to Senior VP, IBM Learning and Professional Development

oSchedule meetings

oTravel arrangements, submit travel expenses and reconcile expenses

oCreate and maintain spreadsheets

oDraft correspondence for executive

oCreate presentations and other administrative duties

SKILLS

oMicrosoft Office including: Visio, Mosaic, Workday, Medical Terminology

EDUCATION

University of Mary Washington Fredericksburg, VA

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