Executive/Personal Assistant

Philomena A. Santo

914-***-**** / **************@*****.***

PROFESSIONAL EXPERIENCE

Camelot Communications Group, Inc., Irvington, NY 2019 – 2023 Executive/Personal Assistant & Business Manager to President/CEO (Restructure)

• Served as gatekeeper to the CEO and managed all incoming and outgoing correspondence on his behalf

• Managed calendar; scheduled internal and offsite meetings, appointments and conference calls

• Coordinated international and domestic travel arrangements; booked private and commercial flights, hotels, ground transportation, and dining; prepared detailed itineraries including visas and passports

• Planned and executed corporate and personal events; handled venues, catering, and all logistics

• Accompanied CEO on business travel and handled numerous PA-related tasks involving CEO’s family

• Managed and executed various personal requests from family members

• Sourced & managed household contractors

• Scheduled and handled payments, contracts, and price quotes for vendors / maintenance

• Provided specialized gift and project research support

• Prepared and managed all meeting materials including agendas, presentations, and ad hoc documents

• Reviewed and analyzed reports on periodic expenditures; reconciled expenses and managed budgets

• Assisted with virtual and paper file organization and archiving, inventory management, contact updating, mailing list removals, online subscriptions, membership renewals, and personal donation processing

• Performed bookkeeping, processed Accounts Payable and Receivable, and created vendor invoices

• Prepared weekly payroll for team and worked with Accountant and Actuary on tax planning and 401k

• Maintained confidential information and sensitive correspondence with the utmost discretion Henkel Corporation, Stamford, CT 2017 – 2019

Executive Assistant to SVP, Supply Chain – Retail & VP, Manufacturing (Restructure)

• Provided administrative support to the SVP; provided backup support to President and CEO’s Assistant

• Screened, prioritized, and responded to incoming correspondence including calls, emails, and meeting requests

• Managed calendar; scheduled meetings and coordinated logistics including facilities, caterers, and materials

• Coordinated travel arrangements; booked flights, hotels, ground transportation, and dining reservations

• Prepared travel itineraries, processed expense reports, and compiled meeting agendas and presentations

• Maintained management suite for leadership team; distributed templates, communicated requirements, consolidated inputs, and consolidated reports; created and edited presentation decks

• Ensured leadership team adhered to timelines; managed projects and coordinated follow-up actions FitFlop USA, LLC, White Plains, NY 2015 – 2016

Executive Assistant to President & Assistant to HR Business Partner, US (Restructure)

• Served as gatekeeper; screened, prioritized, and responded to incoming mails, emails, and phone calls

• Managed calendar and coordinated travel arrangements; prepared itineraries and tracked expenses

• Prepared and compiled detailed reports, statistics, and presentations; scheduled and attended meetings

• Handled orientation for new hires, office administration, recruitment support, performance reviews, payroll, and benefits administration; served as point person for US team and training and development Philomena A. Santo, cont.

Cambium Group, Purchase, NY 2013 – 2015

Executive/Personal Assistant to Managing Partner (Career Advancement Opportunities)

• Assisted the Managing Partner in the daily operations; managed extensive calendar and travel arrangements

• Managed various aspects of logistics of business and personal calendaring and event planning

• Handled sensitive, personal documents (visas, passports, insurance, etc.)

• Managed and maintained the family's calendar, including scheduling appointments, activities, and travel arrangements

• Handled expenses, healthcare claims and processed invoices

• Scheduled meetings and events; reviewed and monitored company documents and maintained filing systems

• Conducted extensive online research; managed and provided customer service to large client database

• Managed and maintained extensive list for licensing certificates and continuing education courses Beam Suntory, Inc., Rye Brook, NY 2010 – 2013

Executive Assistant/Office Manager (Restructure)

• Provided administrative support to the General Sales Manager and two Division VPs of Sales in Southern Region

• Answered and directed incoming phone calls; handled or directed routine requests, comments, and questions

• Managed busy calendars and travel schedules; scheduled meetings, prepared materials, and tracked expenses

• Assisted Sales team with on-going projects; checked dates, tracked deadlines, scheduled work, and followed up

• Maintained management suite for leadership team; coordinated leadership meetings and all materials

• Handled office supplies and IT support; managed divisional Administrative Assistants ADDITIONAL EXPERIENCE

Diageo, Inc., Norwalk, CT 1991 – 2009

(Restructure)

Marketing Coordinator

Executive/Personal Assistant to the President (Guinness Beer) Human Resources Assistant

EDUCATION

Berkeley College, White Plains, NY

Associate of Arts in Business Marketing

SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), QuickBooks, Concur, Adobe Acrobat, SharePoint

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