Administrative Assistant

Heather Mayfield

**** ***** **** **., ****, OK **703

580-***-**** *****************@*****.***

OBJECTIVE: Seeking a position that utilizes my training and experience while providing potential for growth and expansion of duties and responsibilities.

QUALIFICATIONS: Competent in various software and web based programs including, but not limited to, WordPerfect; Microsoft Word, Excel, Outlook; ROSS; Paperport; SharePoint; PLM; Planisware.

Typing approximately 70 wpm; machine transcription; 10-key; multi-line phone systems, facsimile, various other office equipment.

Ability to work well as a team player, as well as, being self-motivated and capable of working with minimal supervision.

Ability to quickly learn new concepts and skills.

EDUCATION: University of Oklahoma – Norman, OK

2000 – 2004 Major: Zoology

Oklahoma City Community College – Oklahoma City, OK 1997 – 2000 Associate of Science Degree

Rose State College – Midwest City, OK 1995 – 1996 Certified Dental Assistant

ITT Technical Institute – Rancho Cordova, CA 1986 – 1987 Legal Administration Diploma

EXPERIENCE:

2022-2023 St. Mary’s Regional Medical Center – Enid, OK

Admissions Representative – Outpatient Surgery

Responsible for patient packets and estimates for people coming in for outpatient surgery that had commercial insurance; calling all insurances for patients to determine if a pre-authorization was required; then calling patients to get them pre-registered, and go over their estimate of what the insurance would pay vs. what they would owe out of pocket.

2020-2021 XTO Energy/Ringwood Gathering Co. – Ringwood, OK Office Manager

Responsible for all aspects of administration as only office employee. Answered phone, ordered supplies, printed OKIE811 locate tickets, created daily and monthly reports for invoices, oil tickets, compressors, condensate sold, salt water disposal, district tool, oil well repairs, contractor on-site hours, etc. Microsoft Office / OpenInvoice / Open Text

2017-2020 Groendyke Transport, Inc. – Enid, OK

Rating & Billing Specialist

Responsible for creating rate slips using TMW software for over-the-road transport / delivery of gas and diesel, and other chemicals; detecting and correcting problems with rate slips; creating spreadsheets for special projects; inputting information for rebills and adjustments into Access database; answering internal and external emails; other projects as required.

2009 – 2017 AdvancePierre Foods, Inc. – Enid, OK

Master Data Specialist – All Enid Plants

Responsible for setting up and maintaining ROSS database for recipes and specs for all Enid plants, as well as backup for all other plants across the

U.S. Setting up samples, fire sale items, and new part codes as needed. Working in Footprints to assign, re-assign, and complete tasks. Utilization of Sharepoint, PLM, and Planisware as needed to complete tasks. Creating labels and transmittals for new items and reformulations for Enid plants, as well as, Sysco and GoodSource private labels for all plants; and, sending documentation to FSIS in Washington, D.C. for approval and completing changes required. Running daily reports to update and detect possible problems within Product Master. Performing allergen audits. Responding to internal and external customer requests. Working with label printing company for all preprinted labels for Enid plants. Maintaining filing systems for all Enid Plants.

2007 – 2008 Advance Food Company – Enid, OK

Maintenance Analyst – 54th Street Facility

Responsible for various reports for the maintenance department using ROSS and Microsoft Excel including, down time, spending/receiving, daily equipment costs, weekly inventory adjustments, GRN report for AP, work order history, coaches’ scorecard, water usage, waste water, weekly weekend plan for mechanics, monthly mechanics’ schedule. Computer receiving of packing slips for incoming inventory, as well as, invoicing and contact with vendors regarding any disputes. Incoming mail and distribution of invoices to all Enid plants. Assisting parts room clerks with cycle counting and inventory adjustments to help maintain inventory of parts for mechanics.

2005 – 2007 Lamun, Mock, Cunnyngham & Davis – Oklahoma City, OK Legal Secretary – Foreclosure, Litigation, Bankruptcy

Responsible for all aspects of legal office administration including, but not limited to, machine transcription of legal documents and forms using WordPerfect, Microsoft Word, Outlook, BestCase, and Tabs; paper and e-filing with all courts and Secretary of State; maintaining client files and database (FoxPro), copying, filing, facsimiles, phones and other miscellaneous office duties.

REFERENCES: Rachel Peacock, AdvancePierre 513-***-****

Jennifer Hoppe, Advance Food 210-***-****

Tom Hoffman, Safety Coordinator, XTO 580-***-**** Jason Sodowsky, Area Foreman, XTO 580-***-**** Scott Griffith, Superintendent, XTO 580-***-****

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