Executive Assistant Senior

Catherine Mazanowicz

Frisco, Texas

312-***-**** (Private Cell Phone)

Private Email: ad2c6i@r.postjobfree.com

SENIOR EXECUTIVE ASSISTANT

PROFILE * OVER 10+ years of comprehensive experience as Executive Assistant to C-level executives

* Maintain high degree of discernment with HIGHLY CONFIDENTIAL and

Privileged corporate information as Executive Assistant

* Experience in both small private company and large Fortune 500 Company environments

* Proficient in Microsoft Word, Excel, PowerPoint and Microsoft Outlook; Adobe, Lotus Notes,

Quickbooks, Concur (travel & expense), Sharepoint; Docusign

* Type 72+ words per minute (high accuracy)

* Experience in both profit & nonprofit environments

* Bank and GL reconciliation; single entry accounting

* Board of Directors Meeting support: Recording minutes, writing board resolutions

* Passport and visa management for international travel

* Managed virtual meetings using Webex, Microsoft Meetings etc.

EMPLOYMENT:

Relocated to Frisco, Texas (February 2020)

Astellas Pharmaceuticals (Contractor) Northbrook, Illinois 10/16 – 06/19

Senior Executive Assistant – Supporting Patient Experience Team & BRS Team

(Contract ended)

Calendar management

Meeting Planning

Onboarding of new team members

Expense reporting in Concur

Processed vendor contracts in Arriba system (MyContract/MyBuy)

Utilized Docusign for multi-party signatures

Arranged domestic and international travel (Japan and Leiden)

Managed Processes for SAFE Signature

Managed data on spreadsheets (updating, transferring, magnifying)

US Foods Rosemont, Illinois 04/16 to 08/16

(Position ended: Executive died)

Executive Assistant – Supporting Director of COP & Team

Calendar management

Meeting Planning

Onboarding of new team members

Expense reporting using Concur

PTO tracking for 80 employees

United Benefit Advisors Itasca, Illinois 09/15 to 02/16

(Position ended: Change in job structure and outline)

Executive Assistant to CEO

Record minutes and resolutions: Board of Director meetings, Strategic Partner Committee and Product Tools Services

Committee

Calendar management, email management

Arranged travel logistics, expense reporting

Meeting and event planning

Prepared data for monthly CEO Report to Board of Directors

Zurich Insurance Company Ltd. Schaumburg, Illinois 01/14 to 04/15

(Position ended: Management change)

Administrative Assistant III supporting Claims CFO & Directors

Calendar management

Meeting planning and execution

Manage communication between executives and direct reports

Arrange travel (Domestic & International)

Edit and forward all print media to Claims VP

Special projects

B S Lasser & Associates Bradenton, Florida 9/10 to 01/14

(Position ended: Moved back to Chicago, Illinois)

Executive Assistant to President

Managed Outlook calendar & travel schedule

Managed office and work flow

Prepared for and attended travel and meeting planning conferences

Managed vendors

QuickBooks--for payables and receivables

Itasca Financial, LLC. Itasca, Illinois 05/09 to 04/10

(Position ended: Company sold in April 2010)

Executive Assistant to President/CEO

Outlook calendar management

Arranged all conference calls

Managed all domestic and international travel logistics

Supported Board of Directors meetings (9)

Prepared consultant billing and expense reports

Drafted all internal and external correspondence and official announcements

Traveled to meeting sites to manage events (Domestic and International)

Takeda Pharmaceuticals North America, Inc. (Contract) Deerfield, Illinois 01/08 – 08/08

(Position ended: Contract ended due to acquisition of TAP Pharmaceuticals)

Executive Administrative Assistant supporting Clinical Science

Arranged all domestic and international travel logistics (primarily to Japan and South America)

Complete all expense reports

Managed Outlook calendars

Meeting and event planning (on site and off site)

Secured and updated all travel visas (as needed) and various government travel documents

Education: A.A. Business Administration, Southwestern University Waxahachie, Texas

Toastmasters International 2014

Lean Six Sigma - Yellow Belt 2014

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