Human Resources Event Coordinator

Irena Jaroszewski

**** **** ****, #**

Bronx NY, 10471

C: 917-***-****

Email: *************@*****.***

Skills

Office Management Event Coordination Booking Customer Service Finance & Collections Show Management Community Engagement Problem Resolution Data Collection Internet Research Interpersonal Communication Professional Experience

The Toy Association, Inc. / The Toy Foundation New York, NY Event Coordinator / Administrator September 2016 – August 2023

Successfully facilitated the collection of over $12M combined for Toy Fair New York and Toy Fair Dallas.

Coordinated Sponsorship Contracts between Sponsors and Account Executives.

Monitored and maintained the integrity of the database with regular updates.

Efficiently managed and Freshman Class Webinars, contributing to relevant curriculum enhancements.

Provided on-site support for Account Executives at New York Toy Fair.

Calendar management for internal and external meetings and drafted meeting minutes.

Supported Executive Director in the development and maintenance of Board materials.

Tracked and reported cash and in-kind donations and sent timely donor acknowledgment/tax receipt letters.

Worked with Foundation and Association staff on donation and year-end audits and product valuations.

Supported budget reporting with detailed record keeping of donations, invoices, and expenses. The Annenberg Institute for School Reform at Brown University New York, NY Office Manager September 2006 – February 2016

Facilitated office move, set up the office, and assisted staff off site.

Oversaw administrative, budgetary, and financial operations for Providence and New York Offices.

Coordinated and prepared for frequent on and off-site meetings with partners and constituents and organizers.

Acted as the primary point of contact for office equipment maintenance and automation and trouble shooting.

Executed purchase orders, reconciled invoices, allocated budgets, and maintained electronic/paper file documentation.

Developed and monitored grant budgets, spending projections, and financial updates in coordination with the finance team and Office of Sponsored Projects in Providence.

Coordinated off-site retreats in compliance with Office of Sponsored Projects at the Providence office.

Conducted orientation and on-boarding for new employees at our satellite office in New York City.

Provided administrative support for Community Organizers’ organizing training, actions at City Hall, and other locations throughout the metropolitan area, meetings and events held in the office.

Managed staff and meeting calendars, travel arrangements, expense reports, and scheduled/set up video conference calls, as well as technical trouble shooting.

Maintained and updated customer relationship management systems in Salesforce.

Resolved facilities issues and working with building management in a timely manner.

Contact this candidate