Executive Assistant (Executive Vice President)

Jessica Ann Reid

Email: ************@*****.*** Phone: 510-***-**** LinkedIn: Jessica Reid

Dynamic and results-oriented administration professional with extensive experience in managing office operations, event coordination, and providing high-level support to top executives. Proven track record of enhancing efficiency, reducing costs, and ensuring seamless operations. Possesses a high level of expertise in various software applications, encompassing Microsoft Suite and Microsoft 365 tools such as Excel, PowerPoint, Word, and SharePoint. Additionally, proficient in utilizing Citrix, Adobe Pro, Piktochart, Teams, Webex, Zoom, Skype, and ADP. Adept at calendar management, problem-solving, and executing complex projects. Seeking to leverage skills and expertise to contribute to a forward-thinking organization as an Executive Assistant. EXPERIENCE

Office Manager/Executive Assistant 07/21 – Present LS Power/REV Renewables, Walnut Creek, CA

• Functioned as a direct report to the Executive Vice President, offering crucial support to high-ranking executives.

• Provided comprehensive support to the Executive Vice President at LS Power and three Senior Vice Presidents at REV Renewables. Responsibilities included managing calendars, arranging travel, serving as the initial point of contact, and orchestrating seamless meeting logistics.

• Successfully orchestrated a variety of team-building events, both on and off-site, by meticulously crafting agendas, establishing timelines, and coordinating team meals and dinners.

• Actively contributed as an executive committee member for initiatives such as Sustainability Program Awareness, Healthy Lifestyle Program, and Company Offsite Annual Retreats, demonstrating commitment to corporate values and employee well-being.

• Implemented enhanced confidentiality protocols that ensured the secure handling of sensitive information, reducing the risk of data breaches and maintaining the trust of high-profile internal and external stakeholders.

• Successfully analyzed and reorganized office operations and procedures, leading to improved efficiency in tasks such as payroll preparation, information management, and supply requisitions, resulting in time and cost savings.

• Developed and implemented systematic records management procedures that improved record retrieval and disposal, ensuring compliance with legal requirements while optimizing office space and resource utilization.

• Spearheaded the development of an administrative budget and initiated cost reduction programs, resulting in cost savings without compromising the quality of services provided.

• Demonstrated exceptional calendar management skills by effectively coordinating complex and ever- evolving schedules for high-level executives.

• Proactively addressed scheduling conflicts and efficiently rescheduled meetings, ensuring optimal time utilization for executives and preventing disruptions to their workflow. Event Manager 03/20 – 07/21

Elaine Bell Napa, CA

• Successfully executed events according to company standards, meticulously managing event timelines, staff coordination, kitchen logistics, and related aspects.

• Assumed a pivotal role as the primary liaison and on-site manager for both the venue and event coordinators, ensuring seamless event operations.

• Exhibited a proactive and solution-driven work ethic, effectively communicating and problem-solving when unexpected challenges arise.

• Efficiently supervised and delegated tasks to staff for event setup and teardown, ensuring the smooth execution of events.

Executive Assistant/Office Manager 01/19 – 01/20

Private Capital Investments, Danville, CA,

• Acted as the direct report to the President and Vice President, providing high-level support and assistance to top leadership.

• Proficiently managed all office operations, overseeing critical tasks such as invoicing and facilitating dividend payouts to clients and investors.

• Spearheaded the end-to-end management of company events, from initial concept development to successful execution.

• Skillfully executed a wide range of office administrative duties, including the creation and preparation of Real Estate and Title forms.

Event Planner/Event Coordinator 04/17 – 10/19

IRoll Brands Showroom, Los Angeles, CA,

• Acted as a direct report to the CEO and CFO, ensuring efficient coordination and execution of event- related activities.

• Deftly delegated time-sensitive responsibilities to the merchandise team, ensuring the flawless execution of high-fashion showroom events.

• Expertly managed booth setup and takedown for prominent events such as the Agenda Event in Las Vegas, while also overseeing essential support requirements for renowned events like the Grammy Awards Show, Hello Kitty Conference, and the Fenty Collection Launch (Puma).

• Demonstrated adept inventory management skills, handling all company paraphernalia preparation and distribution for showcase events.

Business Development Manager 01/08 – 01/09

Extreme Health USA, Walnut Creek, CA

• Reported directly to the CEO and Director of Sales, ensuring alignment with the company's strategic objectives.

• Achieved a track record of consistently surpassing weekly quota goals, leading to rapid territory expansion and enhanced client retention rates.

• Assumed comprehensive responsibility for sales and marketing initiatives across both the medical and retail divisions of a nutraceutical company.

• Produced daily management reports to track and analyze sales and account management activities, fostering data-driven decision-making.

• Provided valuable e-commerce support to client accounts through targeted marketing and advertising efforts, enhancing customer engagement and satisfaction. Executive Regional Account Manager 11/03 – 05/07

Brite Smile, Walnut Creek, CA

• Reported directly to the President of Sales and Vice President, ensuring alignment with company leadership and objectives.

• Maintained a consistent position within the top 2% of the division, demonstrating a track record of excellence in performance.

• Earned the prestigious title of top sales representative twice, exceeding quotas by an impressive 267% and achieving $200k in sales over quota.

• Successfully managed a "special test group," orchestrating the launch of aftercare products in retail stores across California, contributing to increased product visibility and sales.

• Oversaw the largest territory in the department, taking charge of all new business development activities within the territory, driving revenue growth.

• Conducted training sessions for Dentists and Registered Dental Hygienists (RDHs) on teeth-whitening machines and procedures, enhancing product knowledge and customer service. Project Manager 04/01 – 10/03

SMRI Inc.,Alameda CA

• Spearheaded direct marketing and event campaigns for prestigious clients, including Wells Fargo, Frito Lay, Kaiser Permanente, PepsiCo, Oakland Raiders, and Oracle, ensuring the successful execution of their marketing strategies.

• Achieved a remarkable triple return on investment (ROI) for clients, underscoring a commitment to delivering exceptional value.

• Effectively managed a dynamic team of internal and external partners, collaborating on multifaceted campaigns that encompassed print and creative concepts, ensuring seamless project execution.

• Maintained key press relationships and executed branding-specific requirements for clients, enhancing their brand visibility and reputation.

• Produced accurate job estimates aligned with client marketing needs, consistently staying within budget constraints, and demonstrating a keen financial acumen ADDITIONAL EXPERIENCE

Esthetician (self-employed) 06/05 – 11/09

Skintopia, Walnut Creek, CA

Skincare Specialist/ Front Office 06/05 – 08/05

John Crockett MD. General Family Practice

Assistant Store Manager 05/05 – 06/06

Janie and Jack, Walnut Creek, CA

Staffing Supervisor III 04/00 – 04/01

Key Resources, Walnut Creek, CA

Human Resources Assistant 11/99 – 04/00

SYNNEX Technology, Fremont, CA

Case Management Team Assistant 11/98 – 11/99

United Behavioral Health, San Francisco, CA

Family Educational Counselor 06/98 – 11/98

A.P.P.L.E Family Non-profit Center, San Rafael, CA Certified Nurse Assistant 07/91 – 03/93

Folsom Convalescent Hospital, Folsom, CA

EDUCATION

B.S. in Human Development & B.A. in Psychology 1998 University of California, Davis, CA

UC Davis Outstanding Student Award 1998

Kappa Gamma Delta (Pre-Med Sorority) 1994 – 1998

Executive Board of Directors Member 1998 – Present Esthetician License 2005 – Present

Paris Beauty College, Concord, CA

Certified Accredited Consultant 2000

CAC Association, San Francisco, CA

Certified Nurse Assistant 1995 -1999

CPR Certified 1991 – Present

Folsom Convalescent CNA Program, Sacramento, CA

California, Notary of Public 2021

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