Executive Assistant Admin

CARMINA ALVAREZ

** ****** ****** ******* ** ***** – 818-***-****

**********@***.***

Qualifications Summary

• Extremely organized and efficient Executive Assistant offering 15 years of administrative experience reporting to VPs, General Managers, and other top executives.

• Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars, and efficiently oversee daily office tasks. Large event organizer. Fluent in Spanish.

• Proficient user of MS Office (Word, Excel, PowerPoint, Access, and Outlook), SAP, SharePoint, Concur, and QuickBooks.

• HR Knowledge – Onboarding and Orientation

Professional Experience

So. Cal Edison – Edison International

Executive Assistant to HR - DEI Director May 2023 - Present

• Support the Director and all Team Members with multiple projects, including calendaring, scheduling, coordinating meetings, conference calls, and events.

• Travel arrangements and expense reports.

• Generate and process reports. Prepare documents and materials using MS Word, Excel, and PowerPoint.

• Process incoming information and update the department database.

• File electronic and paper documents, including processing invoices, contracts, supply orders, and purchase order requests. Arp Design-Build - Burbank CA

Office Manager / Administrative Assistant April 2018 – February 2023 Supporting Owner in daily office operation, logistics, programming, scheduling, and researching for required city applications, permits, and other documents. Oversaw accounts payable and receivable, prepared bank deposits

(QuickBooks) and payroll, assisted with new hires and onboarding process, controlled inventory, and maintained equipment and technology. Build and maintain good relationships with customers, vendors, and employees. Contributions

• Recuperated accounts due to unfinished business or accounting issues.

• Adjusted rates without losing accounts.

• Organized Office and Created a filing system.

• HR – Onboarding and orientation

• Coordinate staff orientation and Safety meetings for 9 field employees (OSHA & Workers Comp requirements) DUCOMMUN AEROSTRUCTURES, Gardena CA

Executive Assistant October 2010 to December 2017

Provided administrative and business support to Ducommun Aerospace, a large aerospace manufacturing Company, and supported members of the Executive Management Team. Maintained Executives and Conference Room calendars -- planned and scheduled meetings, teleconferences, and domestic and international travel as well as processed travel expenses via Concur. Planned business development events and holiday parties. Contributions:

• Negotiated favorable terms and pricing agreements with resorts, vendors, caterers, and other providers for service at special events, saving at least $50K annually.

• Managed and coordinated a successful remodeling of 2 conference rooms and 2 large cafeterias under budget and before the deadline.

• Enhanced communication between the operations department and executive team, fostering a sense of teamwork and collaboration.

EDUCATION

QuickBooks Certification –2018

Office Administration- Computerize Accounting - Adelante Career Institute -2009 High School Diploma at Allen Adult School - Burbank CA, 2008

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