Office Manager High School
Resume:
Claudia Alequin
**** ************ ***, ** ****** Flintridge, CA
*********@*****.***
Employment History:
La Cañada High School June 1996 – December 2021
Senior Administrative Assistant/Office Manager
La Cañada Unified School District is ranked the second K-12 district in the state of California
La Cañada High School maintains its California Distinguished School status
Current Responsibilities
Created and maintained positive customer service to all stakeholders i.e. district administration, staff, parents and students
Managed all facets of school maintenance, custodial & construction issues
Collaborated on steering and planning committees for site related painting, construction, field replacement, etc.
Managed and interacted with employee matters in all arenas related to employee performance and review
Managed principal’s calendar and facilities calendar: recurring meetings, scheduling observations & evaluations, parent & teacher concerns, account for time spent through mandated surveys, managed and updated all outside use of different facilities on campus
Event planner, manager for high school graduation, middle school promotion for 400 with respect to: selecting vendors, purchasing, seating arrangements, printing programs, staff assignments & supervision, dinner for the district and high school administration, mapping & planning custodial & maintenance involvement in months prior to event
Planned and organized Back to School Night, Open House and other school activities & events
Daily updating our student information system [Aeries] for demographics, checking schedules, data analysis and running customized queries
Collaborated and partnered with IT to create reports and manage projects
Advanced knowledge of Microsoft Word / Excel / Outlook / Aeries / AESOP
Organized and managed parent chaperoning on overnight field trips: fingerprinting and clearance on databases (Live Scan), TB tests, etc.
Organized and managed school wide student surveys on behalf of the district
Successfully managed staff absences by strategically planning and coordinating personnel resources. including proficiently overseeing part-time schedules, effectively handling sick leave, and efficiently managing vacation time to ensure smooth operations and optimal staffing levels
California Offset Printers July 1993 – June 1996
Executive Assistant to the President
Current Responsibilities
Assisted the President in written communication and editing his letters.
Responsible for accounts receivable and payable.
Was the liaison between the sales department, the President and the printing operators.
UCLA/Chief of Plastic Surgery Dr. Shaw January 1993 – July 1993
Office Manager
Current Responsibilities
Managed patient appointments
Answered phones and worked with the billing department
Made sure staff had coverage when there were staffing shortages
Intervalley Escrow December 1989 – January 1993
Office Manager/Escrow Assistant
Current Responsibilities
Worked with insurance agents, title company reps, real estate brokers and agents
Checks and balances for final escrow statements
Assisted in balancing and maintaining escrow files
Zentmyer Construction & Development May 1987 – December 1989
Office Manager/ Property Manager
Current Responsibilities
Set up appointments with contractors
Was the go between for President and our general contractor
Took notes at job sites to type up reports
Property management
Paid bills and managed the books
Sun West Escrow June 1986 – May 1987
Office Manager/ Escrow Assistant
Current Responsibilities
Subbed in as escrow assistant as needed
Created and maintained relationships with agents, insurance, title reps, etc…
Maintained escrow files and typed correspondence
Certificates
BLS
Fire Safety
Personal Accomplishments
Raising three thoughtful, responsible, beautiful young adults
Competed in three sprint triathlons by the age of 40: swimming, biking, running
Strengths include: team-building, creating community, confidential, willingness to learn new programs & new systems, detail-oriented, team-player
Chairman for the 2011 Founders Day awards for La Cañada Unified School District: Involved in selection process, planning event for 300, arranging entertainment, writing biographies, and creating the program
Contact this candidate