Administrative Assistant Executive
Resume:
Victoria Phillips
*****.*********@******.***
SKILLS
Calendar management, event planning, compliance, travel planning, invoicing, training, correspondence
Computer: MS 365, Adobe, DocuSign, Oracle, MS Teams, SAP Concur, Box, Salesforce, Starfish Varied Temporary Jobs - Executive Assistant; Office Manager; Administrative Assistant November 2022-November 2023
● Managed calendars
● Coordinated office operations
● Managed building conference center
● Coordinated fundraising event
● Planned holiday parties
● Ensured tenant satisfaction through successful operation of building amenities
● Prepared accounts for C-Suite Review
● Prepared filings
● Served as gatekeeper/point- of-contact for lead attorney and CEO of the firm
● Edited employee manuals
● Coordinated meetings and agenda
Texas Instruments (Contractor) - Executive Assistant/Operations Administrative Assistant July 2006 - September 2022
● Planned events and trade shows
● Prepared correspondence for division president
● Managed document retention
● Strengthened strategic relationships with buyers by ensuring 97% satisfaction rate
● Systematized vendor registration initiatives in alignment with CIQ, FERPA and SMWBE
● Ensured data confidentiality in procurement process
● Oversaw ACH special project to improve vendor relations and reduce open lines of credit
● Maintained audit spreadsheet with tax exemption requirements
● Authored training documentation
● Created and implemented Standard Operating Procedures (SOPs) Education
Westminster College of Salt Lake City, Salt Lake City, UT Masters of Business Administration - Emphasis in Organizational Behavior University of Utah, Salt Lake City, UT
Bachelor of Fine Arts
Certifications
Eastfield College, Mesquite, TX
ESL Teaching Certificate
Memberships
American Association of Administrative Professional Volunteer Achievements
● Acted as substitute resident manager for an outreach for victims of human trafficking, during the start-up phase of the nonprofit organization
● Managed the creation & implementation of a children's program - start-up phase
● Volunteered for Dallas Cat Lady, nonprofit animal rescue organization
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