Executive Assistant Real Estate

Shannon Hughes

631-***-**** ***********@***.*** https://www.LinkedIn.com/in/slh99

SUMMARY

C-level Executive Assistant/Real Estate Paralegal/Certified Educator with 19+ years experience providing high-level support to legal, medical and educational executives. Organized and proactive, adept at multitasking and prioritizing tasks in fast-paced environments. Strong communication and problem-solving skills utilized to improve overall efficiency in all business operations. Highly proficient in reading and clearing title reports, contracts and transactional documents.

Shoreham-Wading River School District Shoreham, NY

Preferred Substitute Teacher Grades K-12 December 2020 - Present

•Implement diverse and engaging lessons and assignments for a broad range of grades and subjects, resulting in an improvement in student engagement and achievement across the board

•Promote character education and community service initiatives, leading to an increase in student participation, school clubs, and improvement in community outreach engagement

•Participate in all school events and activities, demonstrating strong commitment to school community and fostering positive relationships with peers and faculty

Catholic Health Rockville Centre, NY (replaced due to 2 1/2 months with covid) Executive Assistant, SVP & System VP Mission Integration May 2022 – April 2023

•Project Management of department Strategic Goals and Pillars, Vision Forward, Community Outreach, and system-wide initiatives

•Assist in creating department budget by analyzing current expense reports, purchase orders and requests to increase cost savings and appropriate usage of business funds while meeting the needs of the department.

•Efficiently manage Mission Integration Department Executives Calendars while providing valuable support to system-level department, resulting in an increase in process improvement

•Actively participate in all meetings, both in person and via Zoom, to facilitate effective communication and transmittal of information between departments, senior leadership, community and the healthcare system

•Manage, screen, and prioritize high volume calls, emails, and mail, while responding appropriately, creating documents

•Member of, and Recording Secretary for, the Mission Integration and Caregivers Fund Committees

•Event Planning from inception to completion for Board and Staff Retreats, full-day seminars, department meetings and diocese events, including travel and payment requisitions

Kaplan, Kaplan, DiTrapani & Rabanipour LLP Syosset, NY

Executive Legal Assistant, Managing Partner Law Firm May 2021 - May 2022

•Represented Buyers, Sellers and Lenders in residential and commercial real estate transactions

•Drafted contracts and riders, transfer documents, closing statements, correspondence to clients, attorneys, title companies and lenders

•Ordered and reviewed title reports, identified and cleared all exceptions, scheduled closings, ensured accurate processing of closing and legal documentation

•Directed comprehensive business operations including security, technical support, supplies, staffing, scheduling, training, and on-boarding for a team of 50+ employees

•Successfully applied to 3 out-of-state Bar Associations for acceptance to practice, resulting in a 100% approval rate

North American Partners in Anesthesia Melville, NY Executive Legal Assistant November 2019 - April 2020 (downsized due to covid pandemic)

•Delivered comprehensive administrative assistance to the in-house legal team, ensuring seamless office operations and efficient communication with and between legal professionals, physicians and other third parties

•Maintained Outlook Calendars, coordinating and scheduling various meetings, conferences, and for the team, resulting in efficient time management and increased productivity

•Conducted comprehensive review of external invoices related to legal department affairs, ensuring accuracy and adherence to organizational policies and procedures

Smithtown Central School District Smithtown, NY

Tenured Elementary Teacher Grades 1-6 April 2004 - June 2018

•Effectively communicated with administrators, students, parents, and peers, fostering positive relationships, positive relationships and ensuring mutual understanding

•Integrated technology tools into curriculum to enhance student learning experiences, achieving an increase in engagement levels among students

•Participated in 10 biweekly CSE meetings, synthesizing information from various sources to draft comprehensive reports and recommendations for Individualized Education Plans (IEP)

•Member of Second Grade Test Prep Committee creating test questions in-line with NYS Test, graded NYS Tests

Additional Experience

Riverhead School District Permanent Substitute Teacher Grades K-6

Garfunkel, Wild & Travis, P.C. Legal Assistant, Real Estate Department

Peter M. Puleo, P.C./Nationwide Title Services Office Manager/Paralegal, Real Estate and Title Departments

Winthrop-University Hospital Patient Accounts Representative

Just Kids Learning Center D&T Center Office Manager

Shoreham-Wading River School District Middle School Softball Coach

Port Jefferson School District Middle School Basketball Coach

Core Competencies

Communication, Confidentiality, Coaching, Mentorship, Training, Process Improvement, Project Management, Multitasking, Detail-Oriented, Legal Drafting, Office Management, Confidentiality, Self-Starter, Interpersonal, Presentation, Curriculum Development, Organizational Skills, Calendar Management, Leadership, Time Management

Technical Skills

Microsoft Word, Outlook, PowerPoint, Publisher, Excel, Adobe, DocuSign, Visio, Strata Financial, Microix, Qualia, Kronos, OnBoard, SharePoint, Zoom, Teams, GoTo, Concur, Wrike

Education & Certifications

Master of Science in Elementary Education, LIU/CW Post 3.88 GPA

Certificate in Paralegal Studies, LIU/CW Post graduated with distinction

Bachelor of Science in Health Care Administration, St. Joseph's College 3.66 GPA

Permanent Public School Teacher Certificate, University State of New York 9/2007

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