Executive Assistant

Your recent posting for an executive assistant indicates requirements that my background and expertise. I have attached my resume to provide a summary of my qualifications for your review. Throughout my career, I have maintained the highest performance standards within a diverse range of administrative functions, including being the “face of the President and VP” and offering years of administrative experience reporting to a President, Vice President, and 2 other top executives. Further qualifications include:

•Strong background in all aspects of office management, from scheduling meetings and coordinating travel (international and domestic) to HEAVY calendar scheduling.

•Demonstrates capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.

•Knowledge of computer operations including all Microsoft Office applications, proprietary software systems and Internet research.

With excellent organizational and communication skills, an outstanding work ethic, and the ability to work well in both team-oriented and self-directed environments, I am positioned to exceed your expectations. I welcome an opportunity to meet with you to discuss my qualifications and candidacy in further detail. I can be reached via e-mail at *******.********@*****.***, or by phone at 516-***-****. Thank you for your time and consideration.

Melissa Matinale

Tel: 516-***-****

*******.********@*****.***

Qualifications:

•Accomplished executive assistant offering over 10 years of administrative experience reporting to a President, Vice

President, and two other top executives

•Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and

demonstrates the highest level of customer/client service and response

•Forward looking thinker, demonstrates proactive approaches to problem-solving with strong decision-making capability

Professional Experience:

Stack United, LLC., Executive Personal Assistant

Capistrano Beach, CA and Huntington Beach, CA

September 2021 - September 2023

Managed CEO’s and President’s work, personal, and content schedules.

Ensured progress on monday.com is up to date and tasks are being completed on time.

Scheduled meetings & prepared/distributed the meeting agenda's / post meeting notes / action plans

Organized & planned events, trade shows, company team building events…

Stayed up to date on state and international laws that affect the business

Coordinated and assisted at photo shoots

Planned artist events (Awards shows, conventions, promotional pool parties / night club events…

Created and managed social media accounts (personal and business)

Drafted emails/announcements on sensitive or important topics & issues both business and personal

Opened all mail and organized accounts/bills for easy access

Maintained communications with eeCPA

RAB LLC, Executive Assistant to the President and Vice President

New York, NY

January 2007- September 2018

(Part time/Remotely)

• Completed a broad variety of administrative tasks for the President & Vice President: managed an extremely active calendar of appointments; completed expense reports; composed and prepared correspondence that is sometimes confidential; arranged complex and detailed travel plans (international; including Visas and domestic), itineraries, and agendas; and compiled documents for travel-related meetings

• Planned, coordinated and ensured the President’s schedule is followed and respected. Provided gatekeeper and gateway "role, creating “win-win” situations for direct access to the CEO's time and office.

•Researched, prioritizes, and followed up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature; determined appropriate course of action, referral, or response.

Provided a bridge for smooth communication between the President's office and internal departments

Transported President, Vice President, and other Executives to and from various locations.

• Worked closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately

• Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitates the President and Vice President’s ability to effectively lead the company

• Prioritized conflicting needs; handled matters efficiently, proactively, and followed-through on projects to successful completion, often with deadline pressures

Radiant Hot Yoga

Yoga Instructor June 2018- Present

Front Desk Manager June 2017 - September 2019

• Opened and closed the yoga studio

Trained and supervised employees

Coordinated event planning for workshops, seminars, retreats, teacher trainings, and various parties throughout the year.

Maintained and updated MBO with current pricing, events, and class schedules.

Developed, communicated, and enforced all Radiant Hot Yoga procedures and policies.

Developed promotional packages and incentives to promote memberships.

Monitored P&L reports

Collaborated with studio owner to ensure the delivery of high quality services and products.

Enhanced company reputation by managing social media

Prepares the yoga room prior to each class.

Leads/instructs yoga classes for all levels (beginner to advanced).

Teaches and corrects postures to ensure maximum benefits and safety.

Provides guided meditation before and after each class

Works with students of all body types, abilities, and levels to develop customized programs and positional adjustments to increase skill, flexibility, and well being.

Give students and in depth understanding of pranayama breathing exercises.

Meryl Diamond Limited (MDL), Assistant Production Manager

New York, NY

January 2006- January 2007

• Worked hands on with the Production Manager, and President of company.

• Assisted in sourcing fabrics, setting price points, evaluating factories, and negotiating operating agreements, including quality control standards with contractors

• Interacted with vendors and design team to address and resolve production issues

• Collaborated with design team to redevelop products that effectively met specified price points while maintaining design integrity

• Presented product lines to merchandise managers, buyers, and designers

• Adhered to production schedules, quality control, government regulatory issues, reorders, and changes in orders.

• Facilitated in conducting management meetings, reviewed fit samples, and approved fit samples and approved color, fabric, and trim.

Education:

May 2006 Hofstra University, Hempstead, NY

Double Major Bachelor Degree-Marketing & Business Management with a minor in Communications (3.9GPA)

California Real Estate Certificates

200 Hour Certificate - Yoga Alliance Global Teacher Training

Computer Knowledge: Proficient in ALL Microsoft applications: Word, Excel, Outlook, and PowerPoint etc...Mind Body, Photoshop. Sales Force. BrainShark. SnagIt. Retail Pro. Golden Accounting. Concur.

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