Administrative Assistant Front Desk

Resourceful administrative professional with more than 10 years of experience providing first-class support to executives at the COB, CEO, EVP, VP, and manager levels. My experience allows utilization of administrative, interpersonal, and collaborative skills exemplifying the ability as a strong planner and problem solver who adapts to change, works independently, and as a team player. Experienced in handling multiple priorities, responsible and able to work at a fast pace while being able to take on new tasks as needed, meeting tight deadlines without compromising quality, and exceeding employer expectations.

ADMINISTRATIVE SKILLS

Office Administration Management Legal Administrative Assistant

MS-Office Programs Executive Administrative Assistant

Document Control Data Base Updates/Maintenance

Professional Communication Skills Proficient Typist

Appointments/Meetings/Schedules Management Excellent Spelling and Grammar

Medical Administrative Assistant Exceptional Proofreader Skills

EXPERIENCE

Administrative Assistant – John Robert’s Federal Contracts Consultants 5/18 to Present

Provide front-desk coverage and serve as the first point of contact for all visitors and contractors, handle all incoming calls, answer or refer inquiries to the appropriate point of contact

Schedule and coordinate meetings, appointments and travel itineraries, transcribe and type minutes of conference meetings, coordinate luncheons and other events, manage calendars

Proofread letters of instructions prepared for subcontracted professionals assisting in company consultation and advisory services

Organize and maintain electronic and manual file system

Maintain the utmost discretion when dealing with sensitive information and proprietary data

Manage travel expense reports, consultants’ recorded time spent during their performance of advisory services, prepare billing documents, and track customers’ payments

Type correspondence, contracts, memos, emails, and final work products to be submitted to clients

Open, sort, and distribute incoming messages and correspondence, purchase and maintain office supplies while adhering to budget requirements

Keep lobby area and conference rooms free of clutter and organized

Photocopy, fax, and scan documents as required

Assist employees and Managers with administrative requests and perform additional assignments as requested

Act as a liaison with internal departments, outside companies, and the public

Help to ensure the efficient operation of the department and perform routine duties independently, setting priorities and scheduling own work in accordance with established and general policies and procedures requiring regular interpretation

Executive Administrative Assistant - Suzy’s Express, Inc. 09/11 to 5/18

Provided front-desk coverage and served as the first point of contact for all visitors, contractors, and current personnel

Assisted in daily administrative support functions including managing phone calls and visitor traffic, ordering supplies, sorting and processing incoming mail, emails and faxes, scheduling meetings, managing conference room schedules, and processed work requests while performing other work-related duties as assigned

Prepared freight movement bids, distributed quotes and ensured the information received was within the agreed upon cost from origin to destination

Coordinated movement of freight and prepared sales reports for management review

Prepared shipper/carrier contracts in accordance with company and legal requirements

Compiled costs/price data for accounts receivables

Project Support Specialist - Honeywell 05/05 to 10/08

Commended for implementing a new master filing system which expedited efficient document retrieval

Provided administrative and project support to superintendent and two project managers for Security Access Modifications and Upgrades projects

Provided front-desk coverage and served as the first point of contact for all visitors, contractors and other external callers

Compiled contractors’ completion schedules, prepared weekly progress reports, and data entry

Organized and prepared project completion estimates for management

Handled administrative matters including managing superintendent’s calendars, processed permit applications, organized and maintained change orders, submittals, transmittals, client folders, and scheduled weekly staff meetings

Ordered and maintained office supply inventories, processed incoming mail, emails, and faxes, handled incoming client and colleague phone calls

Executive Project Administrative Assistant - Othon, Inc. 06/99 to 03/04

During my tenure, I was recognized by the Vice President for playing a key role in the company’s management effort for more than 300 million dollars of upgrades at Bush Intercontinental Airport.

Praised for exceptional interpersonal skills to the building of strong customer relations and taking on new responsibilities with minimum supervision

Developed and implemented a new filing control system for a staff of 25 to safeguard confidential material while ensuring retrieval accountability

Responsible for initiating and managing a master spreadsheet to maintain contractors’ security access badges information and issued parking permits for approximately 200 personnel and subsequent updates to validate continuous compliance as a result of 911

Interacted professionally with all levels of staff and working styles while maintaining the highest level of confidentiality, known for tact and diplomacy in handling sensitive issues

Provided front-desk coverage and served as the first point of contact for all visitors, contractors and other external callers

Handled multi-faceted administrative matters including screening calls, managing calendars, planning meetings, composing documents, data entry, filing records management, sorted mail, managed conference room schedules, and processed work requests

Prepared expense/monthly reports, proposals, submittals, work change orders, work change directives, pay estimates,transmittals, and time sheets

Prepared and processed general and legal correspondence for the Houston Airport System and the City of Houston

Proofread Request for Council Action contracts to ensure concise accurate completion while meeting deadlines in a timely manner

Dealt with internal/external customers in a busy environment requiring the ability to prioritize and manage concurrent projects

Executive Administrative Assistant/Project Administraive Assistant 03/98 to 06/99

Lockwood, Andrews & Newnam (LAN)

Responsible for the preparation of legal and general correspondence for the LAN Chairman of the Board and senior vice presidents

Prepared expense/monthly reports, proposals, work change orders, work change directives, submittals, transmittals, and pay estimates for the City of Houston and Chief Engineer-Public Works Department

Managed executives’ calendars and schedules including travel arrangements, appointments, and teleconferences

At the conclusion of my temporary assignment, I was recommended and awarded a full-time position with Othon, Inc. as Executive Project Administrative Assistant through LAN

Certified Nurse Assistant (CNA)(PRN) 11/2009 to Present

EDUCATION

Texas State University of San Marcos

Bachelor of Business Administration / Minor in Marketing

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