Mathew Stephenitch

Riverside, California

951-***-****

ad06eu@r.postjobfree.com

SUMMARY:

Qualified administrative professional with over 20 years of experience as a coordinator and executive assistant. Dedicated employee with strong communication, organization, analytical, writing, and technical skills. A problem-solver who strives to implement procedures and documentation that allow for efficient office systems. Adaptive fast learner who works well both independently and in team settings.

SKILLS:

Microsoft Office

Lotus Notes

Acrobat

Quicken

Information Mapping

Ariba (Procurement System)

Zoom

Teams

Help Desk

EXPERIENCE:

Office Coordinator

Share International

06/09 – 12/19

Assisted with subscriber filing, magazine payment processing, and organization donations

Organized magazines in chronological order for faster search results

Calculated number of back-issue magazines needed from storage for in-stock circulation

Documented and categorized articles in spreadsheet for indexing

Training Coordinator

ING Advisors Network

03/07 – 06/08

Coordinated with other departments for operational training procedures

Co-wrote training procedures/documentation to train brokerage ops department relocation

Managed logistics for documentation from flow-chart outline to project completion

Created forms and presentations for trainings and evaluations

Prepared minutes/action items from department meetings

Led financial software training meetings for groups of up to 50 financial advisors

Executive Assistant

Comerica Securities, Inc.

06/06 – 02/07

Assisted VP Financial Consultant with client account processing

Made travel arrangements and processed expense reporting

Stocked and prepared marketing materials for client engagements

Facilitated office functions with corporate management and building maintenance

Provided client support, processed correspondence and mailings

Property Management Assistant

West Hollywood Gateway

01/05 – 08/05

Balanced and logged daily parking cash reports to send to corporate manager

Processed payment requests for property vendors (Target, BestBuy, BevMo, Ulta)

Ordered and stocked supplies for all property offices

Tracked all payments made by vendors and generated month-end reports

EDUCATION:

Bachelor of Arts, Literature, University of California at Santa Cruz

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