Kiran Shamlall

ad00tw@r.postjobfree.com • 973-***-**** • Passaic, NJ 07055 • LinkedIn

Senior Executive Assistant

Dedicated, results-focused, detail-oriented administrative professional with proven track record of providing invaluable support to executives and teams. Brings wealth of experience in providing assistance to executives and versatile skill set spanning calendar management, event coordination, document preparation, and exceptional organizational capabilities. Exceptional interpersonal communication skills; able to build solid relationships across the company and with partners and vendors. Committed to maintaining confidentiality, fostering efficiency, and contributing to positive office culture – consistently delivering results.

Areas of Expertise

Organizational Skills Oral & Written Communications Event Planning & Management

Research Skills Community Outreach Corporate Law / Legal Research

Technical Proficiency Staff Training & Development Project Management

Crisis Management Relationship Building Financial Acumen

Professional Experience

NBCUniversal New York, NY 4/2012 – Present

Senior Executive Assistant

Provide high-level administrative support to President and Chief Business Officer (CBO) of Ad Sales and Partnerships.

Utilize exceptional organizational skills, discretion, and ability to thrive in fast-paced environment to plan and execute offsite meetings, manage domestic and international travel, record official minutes for all meetings, and maintain confidentiality of all communications and documents.

Manage complex calendars, coordinate meetings and events, draft and edit important communications, and liaise with internal and external stakeholders.

Ensure efficient functioning of executive team, enabling focus on strategic decision-making and growth of ad sales and partnerships function.

Arranged quarterly dinners with NBCU Partners such as Twitter, Google, Apple and Anzu

Planned and executed sales upfront events, women’s network events, and volunteer events.

Provided guidance, training, and daily supervision to other administrative assistants on team and managed distribution lists for 1000+ person division (growing from 200 people at start of role).

Escorted celebrities such as Jennifer Lopez, Edward Norton, Jimmy Fallon, and Bruce Willis to meetings with executive staff.

Freshfields Bruckhaus Deringer US LLP New York, NY 4/2007 – 4/2012

Legal Floater / Administrative Assistant

Provided comprehensive administrative support to prestigious British law firm, including calendar management, travel arrangements, expenses, document editing, and answering telephones on behalf of stakeholders, to ensure seamless operation of office.

Confidently liaised with clients, performed extensive legal research upon request, prepared correspondence, amended documents, and proofread contracts and legal correspondence. Managed attorney contacts, RSVP tracking, and mailing lists.

Contributed to marketing, business development, and public relations projects, including event planning and coordination, and assisted with RFPs and panel pitches. Managed attorney contacts, RSVP tracking, and mailing lists.

Created design of new attorney template used in all marketing pitches and proposals worldwide.

Collaborated with Head of Community Social Outreach to liaise with non-profit organizations in NYC area, including coordinating logistics for social outreach events, volunteer recruitment, scheduling, preparing presentation materials, created posters, and managing overall event execution.

Education

Master of Arts in Political Science Rutgers University Newark, NJ

Bachelor of Arts in English Montclair State University Upper Montclair, NJ

Course: Introduction to Marketing New York University New York, NY

Certifications

Licensed Notary Public State of New York October 2023

Licensed Notary Public State of New Jersey June 2019

Paralegal Studies Certificate Montclair State University Upper Montclair, NJ

Fashion Events Planning Certificate Fashion Institute of Technology New York, NY

Real Estate License State of New Jersey In Progress

Professional Organizations

Member Executive Assistants Organization 1/2014 – Present

Technical Skills

Essential Software Microsoft Office Suite, Microsoft Project, QuickBooks, Teams, Zoom, FaceTime