Executive Administrative Assistant

CYNTHIA DERRY

Milwaukee, WI *****

Phone: 414-***-**** ********@*****.***

Executive Administrative Assistant

Consummate professional dedicated to making the lives of busy executives easier

Qualifications Summary:

Accomplished executive assistant

Strong organizational skills

Ability to prioritize and multitask

Works independently

Self-Starter

Punctual

Dependable

Manage busy calendar management

Compose and manage correspondence

Global Meeting coordination

Special Events Management

Client Service

Problem Solver

Proficient user of MS Office

Financial Management

Coordinate and complete complex projects

Effective Gatekeeper

Prepare well-researched confidential documents

Efficiently manage daily office tasks

Manage Global travel

Reconcile executive expense accounts

Professional Experience:

Executive Assistant Joy Global 2015 to 2017

Provided administrative and business support to the President, VP Finance and President of America’s North, one of the largest global mining companies. Supported other members of the executive management team. Maintained all calendars - plan and schedule meetings, teleconferences, travel domestic and international, expense accounts and special projects as assigned.

Contributions:

Plan conferences and meetings and ensure that details of each event are provided to its participants

Manage all corporate calendars.

Organize and schedule corporate team domestic and international travel, lodging and agendas.

First point of contact for corporate visitors and customers

Answer and screen incoming calls and monitor executive team email

Maintain filing and record keeping systems, focusing on confidentiality and integrity of both

Administrative Assistant Selzer-Ornst Company 2012 to 2014

Contributions:

Created, managed and organized all file systems and folders; hard copy and on the computer

Managed day-to-day operations for all construction projects including job bids

Schedule and assist with jobsite safety meetings, management and organization

Answered phones, and greet customers

Organized site meetings with the trades, developed a good relationship with trades

Manage President’s calendar

Manager Marketing folder regarding completed projects

CYNTHIA DERRY page 2

Administrative Assistant Caterpillar 2010 to 2012

Contributions:

Prepare department budgets and financials

Work within a union environment to create and maintain all contractual agreements.

Maintain union members working and vacation time.

Organize and lead various employee training sessions.

Assist department Section Manager’s with various projects as requested.

Audit and reconcile department monthly expense accounts.

Manage and update General Manager’s calendar and meetings.

Customer Service Specialist Everbrite LLC 2008-2010

Contributions:

Provide customer service via phone and internet.

Process invoices, checks, COD, customer checks.

Generate customer quotes for project installations and signage.

Order office supplies and maintain department equipment.

Executive Assistant JX Enterprises, Inc. / Peterbilt WI & IL 2007 to 2008

Provide administrative and business support to the President/CEO, CFO, VP Sales & Marketing, Human Resource Manager for 11 locations.

Contributions:

Prepare highly confidential letters, documents and contracts for the President and executive team members.

Answer and screen incoming telephone communications; sort and organize all incoming mail, deliveries, etc.

Manage on and offsite meetings. Prepare and distribution of presentations, agenda and minutes.

Manage corporate memberships, schedule conference participation and training registration.

Coordinate travel, including commercial, charter hotel for the entire management team.

Administer charitable contributions and company donation program.

Training –

Skill Path: Managing Multiple Projects, Objectives and Deadlines

Pryor: The Exceptional Assistant” and “Successful Communication Skills for Women

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