Administrative Assistant
Resume:
Theressa Bartee
Edmonton, AB
To continue in the role of administrative assistant in which I am accountable to manage, develop, maintain, and continuously improve all aspects of site administration for an organization. Skills include having proper knowledge in management and administrative functions. Additionally, I possess ability to coordinate and plan strategically and am proficient in communication and critical thinking.
CARREER HISTORY
DCM Group (Sherwood Park, AB) February 2014 - November 2016
Site Project Administrator
Perform a variety of administrative and clerical duties for the site team
Tracking, coding and submitting material requisitions
Assisting with various project manager duties
Daily Filing
Daily input of hourly payroll, cross-checking of daily input and Submission of weekly payroll
Collect necessary documentation of new hires, terminations and status changes at site and forward to head office
Setup and maintenance of project structure
Submission of requisitions for equipment and materials
Assisting/in charge of flights and camps for project
Prepare and submit DSP invoices for payment
Deal with complaints for payroll and flights and camps
Submission of daily LEMs to client. Both electronically using their software as well as by email
Submission of monthly equipment and material LEMs
Invoicing. Using both the client's software and hard copy
DCM Group (Sherwood Park, AB) March 2013 - February 2014
Document Control Coordinator
Responsible to direct and control the flow of information to ensure that it is executed through the formalized processes using the organization's system to transmit, receive, log and track all documents
Ensure the effective use of the automated information systems and other relevant databases
Responsible for ensuring timely and proper turnover of project documentation into the company system
Work on special projects as needed
Responsible for continuous process improvement so the flow of information and tracking can be consistently improved
Responsible for organization and implementation of policy and procedures
TECO-Westinghouse (Edmonton, AB) December 2008 - March 2013
Document Control Coordinator
Responsible to direct and control the flow of information to ensure that it is executed through the formalized processes using the organizations systems to transmit, receive, log and track all documents
Ensure the effective use of the automated information systems and other relevant databases
Responsible for ensuring timely and proper turnover of project documentation into the company system
Provide excellent communication to both internal and external customers
Work on special projects as needed
Responsible for continuous process improvement so the flow of information and tracking can be consistently improved
Train new staff and supervise as necessary
Finning Canada (Edmonton, AB) 2006–2008
Document Control Coordinator/Service Biller
Responsible for managing all commercial and technical documents for the company
Also in charge of Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation for the company
Ensured regulatory procedures and changes were followed by the staff
Also responsible for service billings to customers in an efficient and timely manner
Reason for leaving was company layoff
A&A Trenching (Edmonton, AB) 2005-2006
Document Control Clerk
Responsible for assisting the lead document control coordinator with the flow of information and database of the organization
Performed other various administrative duties as needed
Reason for leaving was to take position at Finning Canada
Children’s Services (Edmonton, AB) 2001-2005
Document Control / Administrative support
Various office duties that included (but not limited to):
Preparing inventory for archiving/Filing
Organizing staff training
Records Management
Creating new resident files
Entering admission/discharges (computerized)
Reception
Telephone/personal
Directing staff and visitors
Booking boardrooms
Mail (incoming/outgoing)
MSWORD/document processing using templates
COMPUTER SKILLS
DBS – in house program for Finning Canada
DTC – In house Program for DCM Inc
Citrix (Gemstone) in house flights and camps program used by CNRL Horizon
Professional PDF 6.0 Adobe
MS Office courses and updating
EDUCATION AND PROFESSIONAL DEVELOPMENT
Currently working on obtaining my HSA courses, Edmonton, AB
Standard First Aid expires February 22, 2020, Edmonton, AB
WHIMIS TECO Westinghouse
Aboriginal training with Children’s Services
High School Diploma – RF Staples Secondary School, Westlock AB
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