Senior Document Control

JONAE’ D. RUBIN

713-***-****) • ********@*****.***

PROFESSIONAL SUMMARY:

More than 15 years of experience with domestic and international oil and gas companies (EPC & EPCM) for MCP (Major Capital Projects). Duties include EDMS operations for merging files/records creating a main system, data entry, maintaining a direct hardcopy file system to databases. Experience includes managing, supervising & training lower level document controllers; provide high quality work performance, and working directly with engineers, vendors, contractors, procurement, clients, and other high end personnel. Highly skilled with Onshore and offshore document management planning. Will travel on as needed basis (field assignments, offshore, onshore, home office and client or contractor locations.

SKILLS:

Knowledge of business and management principles that involve strategic planning, resource allocation, leadership technique, and coordination of people and resources. Provide solutions that boost productivity and efficiency across the organization. Advanced interpersonal and business communication skills with the ability to establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations. Perform multiple concurrent responsibilities in fast-paced settings; strong attention to detail and emphasis on accuracy.

Proficient in various administrative programs such as Microsoft Word, Professional Adobe Acrobat, Bluebeam, Access, Excel, Power Point, Outlook, Lotus Notes 1-2-3, Filenet, Share Point, EBentley, VPRM, Documentum, Fusion, Convero, Eroom, Project Tools, LiveLink SPF, FTP sites (Contractor, Client & Company), Customer Service (Interfacing with Suppliers and contractors via phone & email), Full Size Plotter, Scanner, Xerox.

WORK HISTORY:

Airswift Trusted Worldwide – Houston Region Williams (Leased Worker)

Document Control Coordinator (DC-IV) May 2015 – Present

Duties Include but not limited to:

Execute entire Deliverables Management (manual) processes and provides complete document control support and guidance to assigned project team(s).

Perform quality assurance process to ensure deliverables meet the necessary compliance measures for acceptance.

Implement audits of internal, contractors' and suppliers' Document Control systems to assess compliance to Company standards and project-specific requirements.

Oversee project close-out activities to ensure timely and complete handover of deliverables to appropriate stakeholders.

Complete health check reviews of peer projects to assess health status and identify existing strengths and weaknesses.

Carry out assigned activities to support achievement of Company, department, and Document Control-related goals and objectives.

Worley Parsons Resources & Energy – Houston Region

Chief Document Control Sr. (Supplier Documentation Lead)

January 2013 – February 2015

Duties Include but not limited to:

Manage the SMDR for entire project.

Issue Purchase Orders (POD), Blanket Order Release (BOR), Request for Quotation (RFQ) and some Material Requisitions (MR).

Assign client document numbers for all PODs, RFQs and MR.

Assign client document numbers for all supplier documentation.

Super User in Data Management System Smart Plan Foundation (SPF).

Train Engineering and Supplier DC personnel.

Distribute Vendor documents/drawings for engineers’ approval (Squad Checking).

Responsible for 200+ Purchase Orders (PO) packages.

Manage electronic transmittals of all communication to and from client, vendors, and engineers.

Direct liaison to suppliers, engineers and all other supporting groups regarding documentation submittals and re-submittals.

Assist Procurement with all request for purchase packages, including Purchase Order Closeouts

Perform quality controlled checks to ensure compliant documentation according to non-technical procedural processes, i.e., correspondence (interfaces, memos, etc.).

Coordinate with the vendor and contactor, compliances with the project specs, meta-data structure, and transfer thereof.

Worley Parsons Resources & Energy – Houston Region

Chief Document Control Sr. (Supplier Documentation Lead)

December 2010 – 2012

Duties Include but not limited to:

Lead a team of 15 or more individuals.

Maintained and issued the SMDR to the client on a biweekly basis.

Tracked supplier documents/drawings, technical information including Russian Certification into database program: SPF (Smart Plan Foundation).

Issued Vendor documents/drawings for engineers’ approval (Squad Checking)

Responsible for 200 or more Purchase Order (PO) Packages.

Retained electronic transmittals of all communication to and from client, vendors, and engineers.

Direct contact with suppliers, engineers and all other supporting groups regarding documentation submittals and re-submittals.

Managed DC Meetings to discuss incoming documentation, back loads, daily issues on documentation and schedule deadlines.

Conducted daily DC Meetings to discuss incoming documentation, back loads, daily issues on documentation, Staff Scheduling and scheduled deadlines.

Provided Procurement department with all request for purchase packages.

Provided Deliverables for Operations (DFO) team all open action items list, maintain communication between both groups specific to ENL Specification Guidelines for delivery of documentation and database handover.

Created problem solving strategies for my fellow team members and other supporting groups i.e. engineering, procurement etc. as needed.

Sent weekly reports to project team including the client and suppliers regarding document status.

Work share with Worley Parsons Houston and Korea.

Document Management-Lead / Lead Information Records Management/ Procurement Documentation Dept.

AMEC Paragon Engineering– Houston Region

Feb. 2003 – June 2010

Duties Include but not limited to:

Logged in and out all drawings and technical information (vendor and engineering) into database programs: Convero, Documentum, Fusion, Share Point, Eroom, VPRM (Vantage Project Resource Management) and (DDOC / VDOC) to track hard copy notifications.

Issued Engineering Deliverables / Vendor documents/drawings for engineers’ approval (Squad Checking).

Maintained electronic/hardcopy transmittals of all communication to and from vendors, engineers and field/ construction.

Processed Bid Openings, Purchase Orders/ Requisitions-Material/ Change Orders, and Request for Quotation Packages for the client and vendor.

Responsible for multiple projects at a time, supervising three or more individuals.

Expedited submittals/re-submittals of all documentation as well as met any deadlines according to schedule

Provided bi-weekly reports to project and client regarding document status and schedules to assure quality and efficiency.

Attended all kickoff meetings with project team members, client & customer.

Training Coordinator of EDMS. QA/QC of all documentation received. DFO Savvy & Project Closeout.

HSE (Health, Safety and Environment) Administrator for AMEC Paragon

AMEC Paragon Engineering – Houston Region

February 2006 – 2007

Duties Include but not limited to:

Governed risk registers and other HSE control documents.

Recorded hazards analysis discussions, and completed the final report.

Supported multiple projects, recorded man-hour estimates, site experience and review input.

Offshore “Certified” completion 02/07 (Sea Survival and Helicopter Safety & Egress).

Presented weekly, monthly and quarterly reports reflecting progress for the GPPL project.

Implemented security programs for project personnel.

•Field Audits that included onsite visits to job site.

Committee Involvements Include:

Toastmasters

Fire Marshall and Registered First Aid Responder

Social Committee Team member

Technical Data Management/ Document Control/ Information Records Management/ TRS/ Fluor Daniel– Houston Region (Sugarland TX)

Oct. 1994 – 1996 and Jan. 2002 – 2003 (Contract Employment)

Duties Include but not limited to:

Processed all vendor and engineering deliverables into database program (VICTR 2000/ EZ Doc) to track electronic notifications and distributed all TCN’s and ITC’s.

Issued drawings for engineers’ approval (Squad Checking) with electronic notifications.

Maintained all communication to and from vendors, engineers and field/ construction, prepared Fed-Ex and DHL Air Bills and packages.

Managed filing system for project, Updated Distribution Matrix.

Scanned documents and upload into the internet accessible database (TDD).

Downloaded documents from (Citadon), renamed and placed files into the project file folder on the server.

Built and completed job books, set up project files and administer project closeouts.

Plot and Printed electronic files downloaded from the Internet sent by vendor.

Work share with Fluor Daniel New Delhi, India Office.

EDUCATION

Houston Community College Currently Enrolled

Center for Marine Training & Safety (TEEX) – Offshore Course Completed

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