Executive Assistant/Project Manager/Travel Coordinator
Resume:
ALYSSIA SAXTON
***** *. **** *** *******, AZ ****4 480-***-**** *******@*****.***
PROFESSIONAL SUMMARY
Professional-focused leader and team player with extensive experience supporting business needs through Executive Assistant and Project Manager roles in demanding settings. Strong business acumen and skills potent in continuously improving operations. Complementary background developing and directing lifestyles programming and special events.
Areas of Expertise
High-level Administrative Support • Lifestyles Program Management • Event Planning and Procurement • Marketing Principles Communications • Policy & Procedure Development • Client Service • Team Leadership • Relationship Building
Complex Calendaring • Scheduling • Expense Tracking • Accounts Payable • Reporting & Documentation Travel Arrangements and Logistics • Time Management • Issue Resolution • Cross-Team Collaboration PROFESSIONAL EXPERIENCE
GOODWILL OF CENTRAL ARIZONA Phoenix, AZ
Commercial Maintenance & Facilities Specialist – (Contract) August – Dec. 2016 Supported Director of Commercial Maintenance and Director of Facilities. Coordinated all work orders for maintenance for all Goodwill stores in Arizona as well as maintain a streamline process so that Commercial Maintenance Team worked more efficiently. Worked directly with Executives, Maintenance & Facilities crew, Security and vendors. Maintain databases and spreadsheets for expense reports, benefits rewards program, Safety and City Inspection compliance, and GL coding for invoicing. Executed all administrative support duties and projects for both departments.
TERROS, INC. Phoenix, AZ
Executive Assistant/Credentialing Assistant – (Contract) September – Dec. 2015 Supported VP’s and managers of the Central Corporate location. Executed all administrative support duties and projects for surrounding departments. Worked directly with Credentialing Manager with updating polices and preparing for audit on timely schedule. Maintain databases and spreadsheets for all medical providers, as well as research and gather data for analysis and comparison for new contracts and credentialing. PROGRESS RESIDENTIAL Scottsdale, AZ
Executive Assistant/Project Manager – (Contract) Oct. 2014 – March 2015 Supported multiple VP’s in the corporate headquarters. Executed all administrative support duties including maintain executive calendars, meeting and event planning, extensive travel arrangements and logistics, expense reports, create powerpoint presentations and reports, maintain PTO and corporate credit cards, answer phones, order office supplies, assist Office Manager, special projects concerning legal issues with the HOA Department. REPUBLIC SERVICES Scottsdale, AZ
Legal Secretary – (Contract) June – August 2014
Supported four VP’s of the Western and Central Division of Legal Department. Executed all administrative support duties including receiving, process, filing, and mailing of legal documents; maintain executive calendars and meeting planning; travel arrangements and logistics; expense reports; receive mail; answer phones and order office supplies.
FIRSTSERVICE RESIDENTIAL Scottsdale, AZ
Lifestyles Coordinator/Compliance Coordinator/Executive Assistant March 2008 – March 2014 Primary strategist in planning, marketing, organizing and executing lifestyles programming across both master- planned community and small resident groups. Ensured alignment with goals set by Board of Directors and committees. Interfaced with residents to ensure positive experiences and mitigate any escalated concerns. Developed and distributed communications to all residents regarding community news, activities/events and meetings. Curated, updated and maintained website content. Executed all administrative support duties, including inventory control, event and meeting planning, travel arrangements and logistics, and tracking of committee minutes.
Key Achievements
• Recognized for elite customer service to homeowners and partnerships with vendors and businesses
• Devised and deployed successful quarterly magazine, “Desert Ridge Lifestyles” to residents and advertisers
• Concurrently served as Executive Assistant, Compliance Coordinator and Lifestyles Director o Administrative: Delivered comprehensive service to internal/external companies, departments and C- level leaders
o Compliance: Performed regular inspections and addressed residents’ concerns according to Master and Sub-Association governing documents
LIFETIME FITNESS Tempe, AZ
Operations Specialist (Part-Time) 2007 – 2009
Supported all operational processes against aggressive cost, quality and time requirements. Fulfilled part-time role while enrolled in full-time college courses and pursuing MS Office Specialist certification. TRIMBLE Tempe, AZ
Executive Administrative Assistant/Purchasing Assistant 2004 – 2006 Right hand to Director of Purchasing providing support and leadership over administrative functions. Built and strengthened relationships with customers to retain business and attract referrals. Received and distributed incoming mail. Processed and monitored financial items across accounts payable, purchase orders and invoicing. AJILON Phoenix, AZ
Executive Administrative Assistant (Contract/Temporary) 2002 – 2004 Successfully placed in a variety of Administrative and Marketing support roles at all levels in a professional or corporate environment.
DURASWITCH INDUSTRIES Phoenix, AZ
Executive Administrative Assistant/Marketing Assistant 2001 – 2002 Reporting to VP of Business Development, Sales Team and Marketing Manager, created and streamlined organization-wide communications, including sales presentations, marketing materials, newsletters, flyers, manuals and website content. Maintained executives’ complex calendars, meeting schedules, travel arrangements and email logs.
CDI CORP. Phoenix, AZ
Executive Administrative Assistant 2000 – 2001
To provide assistance involving projects and high-level multi-tasking of daily routine work to Vice President of Finance. Including budget and financial research, creating spreadsheets, and running financial reports; security and confidentiality of acquisitions; client communications; travel arrangements; expense reports; invoicing; coordinate meetings and calendar; develop presentations; create and maintain organization of files; assist in secretarial/administrative duties for other surrounding management as well. After six months was promoted to the Marketing department as the Marketing Communications Coordinator. Worked directly with Director of Marketing and VP Strategic Planning & Marketing in creating all communications including sales & marketing presentations; brochures; advertising; magazine ads; flyers; correspondence and miscellaneous internal projects for all customers. Controlled all facets of Trade Show and Job Fair coordination for all of Technical Services. EDUCATION & DEVELOPMENT
Business Administration/Computer Coursework - Rancho Santiago Community College, Chandler Gilbert Community College
Certifications: MS Office Specialist, Word Processing, Desktop Publishing, Graphic Design, Data Management REFERENCES
MELANI CARON
FIRSTSERVICE
RESIDENTIAL
PROFESSIONAL
KAREN SUNDBERG
COLONY HOMES
PROFESSIONAL
BERNIECE YOUNG
CHEVRON
PROFESSIONAL
LINDA KAMMEYER
CAPITAL GRILL
PROFESSIONAL
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