Administrative Assistant Management

Roché Goleski ********@*******.*** 416-***-****

Profile

A self-driven, administrative professional with over 15 years experience supporting both internal and external clients. Strong attention to detail and exceptional organizational abilities supporting operational and financial reporting initiatives for various corporations.

Summary of Qualifications

Proven time management skills, with ability to work in a fast-paced and deadline-oriented environment

Highly organized and proactive, requiring minimal supervision

Team-oriented individual, flexible and adaptable

Tactful and discrete; able to maintain strict confidentiality

Vendor & Event Management experience

Contract Management coordination and analysis

Supply inventory management

Professional Experience

Account Support Coordinator (Admin Support of various Clients; Sun Life Financial, PwC & Deloitte) December 2007 – Present

Flextrack Inc.

Flextrack is a fully automated MSP / VMS and back-office processing services company that helps Global 2000 clients and employment agencies manage their contingent workforce Key Accountabilities:

Operational:

● Front line communication with clients, candidates and staffing agencies for all administrative logistics including but not limited to: payroll, expense reconciliation, timesheets and contract starts/ends, extension and program onboarding

● Accountable for the maintenance / preparation of documentation regarding all due diligence (background checks)

● Help facilitate overall communication of the Program processes and procedures to Clients, Consultants and staffing agencies around the contingent recruitment process (nationally): candidate submissions, resume screening, interviews and on/off-boarding of contractors

● Act as the secondary liaison with hiring managers to guide them through the contractor acquisition process and use of the vendor management system

● Back-up support with staffing agencies for requisition engagement, screening and hiring within the following business areas: IT, Finance/Accounting, Procurement, Underwriting, Administration, Marketing; Financials & Reporting:

● Coordinate with various departments within the Client to ensure accurate and timely distribution of consultant and vendor payments

● Performed account reconciliations, accounts payable and receivables

● Assist with month-end closing and reporting for clients; weekly headcount, Monthly Spend, market rates, contract end dates, monthly invoicing and expense documenting & various reports as required Key Accomplishments

● Created reports to track Tenure in accordance to Client guidelines

● Streamlined invoicing process that resulted in reimbursement time to be decreased by 50% Roché Goleski ********@*******.*** 416-***-****

Distribution Coordinator

February 2006 – November 2007

Metro News

Metro News is a multifaceted marketer of information, entertainment and education products. Over its 100 year history, Metro has expanded its product scope to include magazines, books, newspapers, reference guides, and audio & video media.

Key Accountabilities:

● Ensured successful completion of daily distribution of magazines, books, newspapers, reference guides, and audio & video media to various clients throughout the Greater Toronto Area

● Managed client relationships with a variety of large Canadian retailers; including, Wal-Mart and Great Canadian News ensuring required changes were recorded and completed and all product requests were updated and fulfilled

● Managed beneficial supplier relationships with a variety of publishers or books and magazines

● Responsible for fielding and resolving all customer and supplier questions and concerns Key Accomplishments

● Created reports to track all UPC errors, order changes & product requests

● Reduced data entry UPC errors by 50% in transmission reports

● Increased sales in Gas Store Chain by 10% by streamlining product selection Administrative Assistant

May 1999–January 2006

The Brick LP

The Brick Canada's largest volume retailer of home furnishings, bedding, appliances, televisions, video recorders and stereo equipment under one roof.

Key Accountabilities:

● Responsible for the overall administrative support and coordination between management, departments, regions and 130 employees, including but not limited to: overall communication, tracking and disbursement of payroll, execution of daily merchandise deliveries, resource management, supply control and due diligence

● Created and maintained ongoing records detailing meeting minutes, directives and company policy

● Responsible for handling all regional concerns stemming from stores, delivery fleet and customers

● Created and maintained customer database highlighting all concerns to track trends and minimize unnecessary costs associated with damages

Key Accomplishments

● Increased efficiency of processing and filing of documents by streamlining the method by which tasks are completed

● Created Property Damage reporting process and increased response & completion times Professional Development

Humber College 1997-2000

Business Administration Diploma - Specialization in Human Resources - Dean’s Honour List

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