Executive Administrative Assistant / Office Manager

Seasoned professional adept at managing multiple projects, providing dedicated client support, and streamlining workflow systems for efficiency and productivity gains. Proficient, fast-learning and competitive team player.

Education

2014

Criminal Justice Administration and Management

University of Phoenix, Online

• Courses of Interest: Ethics in Criminal Justice, Cultural Diversity Issues in Criminal Justice, Organizational Behavior & Management, Criminal Justice Management Theory & Practice, Managing Criminal Justice Personnel

2006

General Studies

Yakima Valley Community College

• Courses of Interest: American Ethnic Minorities Studies, Mass Communications, Interpersonal Communications, Writing Consultant

Professional Experience

May 2016 - Present

Oriental Trading Company

Human Resource Assistant

• Executive Administrative Assistant to Senior Vice President of Human Resources

• Administrative Assistant to Human Resources Management Team and Team Members (5 Directors and their team members)

• Wellness Committee Administrator & Team Member

• Gather, enter, and/or update data to maintain departmental records and databases

• Project and Event Planning

• Reconciliation of monthly Invoices

• Contract Processing and Maintenance

• Weekly, Monthly and Quarterly reporting

• Proofreading and Editing

Nov 2015 - May 2016

NP Dodge Company

Corporate Assistant

• Administrative Assistance to Executive Team (6 Team Members)

• Project and Event Planning to include Community Outreach

• Website Maintenance

• Reconciliation of Media Invoicing

• Daily tracking of reputation alerts (social media postings)

• Proofreading and Editing

• Create/Maintain Operating Structure for Company’s Charitable Division

Dec 2013 – Oct 2015

Blane Chambers Hawaii, LLC

Operations Manager

• Establish and maintain workflow systems

• Develop and maintain electronic and paper recordkeeping systems

• Accounts Payable and Accounts Receivable

• Contract Maintenance

• Reconcile expense reports for Owner/Operator

• Annual Tax Preparation

• Project and Event Planning

May 2014 – Sept 2014

Yakima Valley Community Foundation

Donor and Grantee Relationship Manager

• Develop and maintain relationships with Donors, Grantees and Community Partners

• Oversight and maintenance of all electronic and paper recordkeeping systems for Donors, Funds, Grantees, Board of Directors and Committees

• Act as a resource and support to increase understanding of the purpose and role of the Foundation - mission, vision, and values - to key stakeholders

• Develop communications strategies that increase the overall impact of the foundation's grant making, deepen the Foundation's role as an emerging community leader, and extend the Foundation's goals

• Event planning

Sept 2012 – May 2014

Yakima Valley Community Foundation

Office Manager/Exec Assistant to the President

• Develop and maintain relationships with Donors, Grantees and Community Partners

• Establish and maintain workflow systems

• Oversight and maintenance of all electronic and paper recordkeeping systems for Donors, Funds, Grantees, Board of Directors and Committees

• Schedule and record minutes for Board and Committee meetings, as well as calendar for President/CEO

• Schedule travel accommodations for President/CEO and Board of Directors; includes all accommodations and itinerary creation

• Reconcile expense reports for President/CEO

• Develop and maintain electronic and paper recordkeeping systems

• Create and implement human resource / hiring process

• Event Planning

May 2009 – Sept 2012

Washington Fruit & Produce Company

Payroll Manager / Philanthropy Committee Chairperson / International & Export Billing Clerk

• Studied and implemented new payroll system

• Established and maintained workflow systems to create a more efficient payroll process

• Trained management teams on new payroll systems & best practices

• Created and implemented recordkeeping system for employee payroll deductions

• Re-structured Philanthropy Committee; developed and maintained relationships with local nonprofit organizations and media

• International accounts payable to include working with U.S. Customs paperwork

• Learned and effectively mastered multiple positions within the company

Nov 2008 – Mar 2009

Scott’s Excavating, LLC.

Office Manager

• Purchasing

• Accounts payable and Receivable

• Payroll

• Reconcile Expense Reports for regional management

• Schedule and record minutes for staff meetings

• Establish and maintain workflow systems

• Create and implement human resource / hiring process

• Contract Maintenance

• On site project assistance; included some travel

May 2007 – Nov 2008

The Vineyards Resort

Office Manager / Construction Assistant

• Public and client relations

• Establish and maintain workflow systems

• Create and implement recordkeeping system of legal, financial, confidential documents

• Event planning

• Reconcile expense reports for managing partners

• Contract maintenance & expense reports

• Schedule and record minutes for staff meetings

• On site project assistance; included some travel

June 2005 – June 2007

J.R. Simplot Company

Office and HR Coordinator / Purchaser

• Accounts payable and Receivable

• Purchasing

• Payroll

• Establish and maintain workflow systems

• Schedule and record minutes for staff meetings

• Establish and maintain relationships with business partner and customers

• Create and implement human resource / hiring process; to include scheduling training opportunities for various departments

Contact this candidate