Manager Accounting
Resume:
Matthew K. Jefferson
Baltimore, MD 21215
OBJECTIVE
I have over 30 years experience in the logistics field including contract and subcontract management, purchasing, government accounting including audit preparation, and property and facility management. I am looking for a challenging position in a diverse company.
WORK EXPERIENCE
Contracts Manager 6/2009 Present EMCOR Government Service, Inc Arlington, VA
Establish and maintain contractual relationships. Support pre-contract and post contract activities which includes providing advice, strategy, and counsel with respect to the preparation of compliant responses to solicitations, profit/fee proposals, and risk. Initiate and execute Non-Disclosure and Teaming agreements. Prepare and negotiate subcontracts. Provide advice on the preparation, transmission, and monitoring of correspondence relating to contractual matters and obligations. I ensure maintenance of adequate files which accurately reflect the status and history of contract performance. Enforce approved EMCOR Government Services’ contract administration policies and practices, as well as the FAR, DFAR and other related Government regulations throughout. I negotiate and execute subcontract agreements. I attend contract performance reviews. I support both business development and proposal development staff as required.
Contract Manager 6/2007 6/2009 KPMG Washington, DC
Managed the firm’s DOD portfolio. Established and maintained contractual relationships. Support pre-contract and post contract activities which includes providing advice, strategy, and direction with respect to the preparation of compliant responses to solicitations, profit/fee proposals, and risk. Initiated, negotiated, and executed Non-Disclosure and Teaming agreements. Prepare and negotiate subcontracts. Provide advice on the preparation, transmission, and monitoring of correspondence relating to contractual matters and obligations. I ensure maintenance of adequate files which accurately reflect the status and history of contract performance. Enforced approved KPMG Contract Administration policies and practices, as well as the FAR, DFAR and other related Government regulations throughout. Supported DCAA and DCMA Audits. Developed and managed recruitment of subcontractors, solicitations for subcontract proposals, evaluation of subcontract proposals. Supported both business development and proposal development staff as required.
Contract Manager 12/2005 6/2007
L-3 Communications I Arlington, VA (office moved location to Chantilly)
Responsible for contract and subcontract administration. Reviewed proposed contracts (terms, conditions, and pricing). Negotiated contracts (terms, conditions, and pricing). Coordinated risk approval memorandums. Monitored contract cost performance including submitting all CDRLs. Prepared notifications for funding limitations. Coordinated the pursuit of new funding with project and program managers. Monitored technical performance. Prepared government property reports. Reviewed and signed all documentation for proposals and proposal modifications. Developed pricing for additional funding. Researched any issues, disputes, and terms and conditions. Developed negotiation position. Negotiated modifications. Reviewed and approved
incoming modifications. Approved and verified project and overhead coding of all expenditures (i.e. subcontract awards, purchase orders, and travel). Drafted, negotiated, monitored, and closed out subcontracts. Monitored accounts receivable. Reviewed periodic accounting aged receivable reports. Supported and assisted accounting in follow-up of unpaid vouchers. Resolved underlying performance issues. Closed completed contracts and subcontracts. Supported business development initiatives, including negotiating teaming agreements, non-disclosure agreements, and memorandums of understanding. Coordinated and processed paperwork for Commodity Justifications (CJ) with the Department of Commerce, prepared, reviewed, and approved paper work for shipments through customs. Researched product offerings items subject to State Department approval (Munitions Listed Items) and prepared, reviewed, coordinated the processing of approvals to export with the State Department. I ensure maintenance of adequate files which accurately reflect the status and history of contract performance. Enforce approved L-3 Communications Contract Administration policies and practices, as well as the FAR, DEAR and other related Government regulations throughout. Developed and managed recruitment of subcontractors, solicitations for subcontract proposals, evaluation of subcontract proposals. Supported both business development and proposal development staff as required.
Contract Manager 11/2004 12/2005
Jackson and Tull, Charter Engineer Greenbelt, MD (worked concurrently with BECTECH as consultant)
Responsible for contract administration, subcontract administration, project accounting, and property and facility management. Reviewed request for proposals (RFPs) and proposed contracts (terms and conditions). Negotiated contracts and subcontracts (terms, conditions, and pricing.) Mitigated risk and corporate exposure. Coordinated risk approval memorandums. Created budgets for proposal costs. Monitored contract cost performance including submitting all Contract deliverables (CDRLs). Prepared notifications for funding and cost limitations. Coordinated the pursuit of new funding with project and program managers. Monitored contract profitability and contract budgets. Verified monthly billing and ensured billings were accurate. Monitored technical performance. Prepared all government property reporting requirements. Prepared all documentation for proposals and proposal modifications. Developed pricing for additional funding. Researched and resolved contractual issues and disputes. Developed negotiation positions. Negotiated modifications. Reviewed and approved incoming modifications. Approved and coded all expenditures (i.e. subcontract awards and purchase orders). Drafted, negotiated, monitored, and closed out subcontracts. Monitored accounts receivable and accounts payable. Reviewed periodic accounting aged receivable reports. Supported and assisted the accounting department follow-up on unpaid vouchers. Resolved underlying performance issues. Closed completed contracts. Compiled documentation for administrative reports and contract deliverables (i.e. Property 1662 reports, NASA 1018 reports). Requested and negotiated additional funds with contracting officers for change orders. Executed Non-Disclosure Agreements (NDAs). Executed Teaming Agreements. Passed DCMA property audit. Conducted personnel evaluations, interviews, career planning, employee counseling, and manpower
scheduling. I ensured maintenance of adequate files which accurately reflect the status and history of contract performance. Enforced approved Jackson and Tull Contract Administration policies and practices, as well as the FAR, DFAR and other related Government regulations throughout. Supported both business development and proposal development staff as required
Contract Manager/Consultant 7/2004 2/2005
BECTECH Alexandria, VA
(worked concurrently with Jackson and Tull; small company)
Responsible for contract administration, subcontract administration, project accounting, and invoicing. Reviewed request for proposals (RFPs) and proposed contracts (terms, conditions, and pricing). Negotiated contracts and subcontracts (terms, conditions, and pricing.) Mitigated risk and corporate exposure. Coordinated risk approval memorandums. Created budgets for proposal costs. Monitored contract cost performance including submitting all Contract deliverables (CDRLs). Prepared notifications for funding and cost limitations. Coordinated the pursuit of new funding with project and program managers. Monitored contract profitability and contract budgets. Verified monthly billing and ensured billings were accurate. Monitored technical performance. Prepared all government property reporting requirements. Prepared all documentation for proposals and proposal modifications. Briefed specifics of new work with corporate executives and program managers. Developed pricing for additional funding. Researched and resolved contractual issues and disputes. Developed negotiation positions. Negotiated modifications. Reviewed and approved incoming modifications. Approved and coded all expenditures (i.e. subcontract awards, purchase orders, and travel). Drafted, negotiated, monitored, and closed out subcontracts. Monitored accounts receivable and accounts payable. Reviewed periodic accounting aged receivable reports. Supported and assisted the accounting department follow-up on unpaid vouchers. Resolved underlying performance issues. Closed completed contracts. Compiled documentation for administrative reports and contract cost reports. Approved accounting's final voucher. Requested and negotiated additional funds with contracting officers for change orders. Executed Non-Disclosure Agreements (NDAs). Executed Teaming Agreements. I ensured maintenance of adequate files which accurately reflect the status and history of contract performance. Enforced BECTECH approved Contract Administration and Subcontract policies and practices, as well as the FAR, DFAR and other related Government regulations throughout. Supported both business development and proposal development staff as required
Senior Contracts Administrator 12/2002 6/2003
General Dynamics Network Services I Fairfax, VA
Responsible for contract administration and the submission of contract and task order proposals including question and answer, terms and conditions, and pricing. Mitigate risk and corporate exposure. Coordinate the approval of risk memorandums. Prepare
notifications for funding and cost limitations. Coordinate the pursuit of new funding with project and program managers. program reviews. Responsible for reviewing Request for Proposals (RFP's) and submission proposals. Negotiate contract and subcontract modifications terms and Conditions, change order, settlements, and terminations. Research and resolve contractual issues and disputes. Negotiate and teaming agreements and nondisclosure agreements. Supported both business development and proposal development staff as required
Senior Contracts Administrator 1/2002 12/2002 MCR Fed, Inc I McLean, VA
Responsible for contract, and the submission of contract and task order proposals including question and answer, terms and conditions, and pricing. Mitigate risk and corporate exposure. Coordinate the approval of risk memorandums. Prepare notifications for funding and cost limitations. Coordinate the pursuit of new funding with project and program managers. program reviews. Responsible for reviewing Request for Proposals (RFP's) and submission proposals. Negotiate contract and subcontract modifications. Research and resolve contractual issues and disputes. Negotiate and teaming agreements and nondisclosure agreements. Developed and managed recruitment of subcontractors, solicitations for subcontract proposals, evaluation of subcontract proposals. Supported both business development and proposal development staff as required
Contract Manager/Senior Contract Administrator 6/1996 1/2002 0A0 Corporation/Lockheed Martin I Greenbelt, MD
Responsible for contract administration, subcontract administration, project accounting, and property management. Reviewed request for proposals (RFPs) and proposed contracts (terms, conditions, and pricing). Negotiated contracts and subcontracts (terms, conditions, and pricing.) Mitigated risk and corporate exposure. Coordinated risk approval memorandums. Created budgets for proposal costs. Monitored contract cost performance including submitting all Contract deliverables (CDRLs). Prepared notifications for funding and cost limitations. Coordinated the pursuit of new funding with project and program managers. Monitored contract profitability and contract budgets. Verified monthly billing and ensured billings were accurate. Monitored technical performance. Prepared all government property reporting requirements.Prepared all documentation for proposals and proposal modifications. Briefed specifics of new work with corporate executives and program managers. Developed pricing for additional funding. Researched and resolved contractual issues and disputes. Developed negotiation positions. Negotiated modifications. Reviewed and approved incoming modifications. Approved and coded all expenditures (i.e. subcontract awards, purchase orders, and travel). Drafted, negotiated, monitored, and closed out subcontracts. Monitored accounts receivable and accounts payable. Reviewed periodic accounting aged receivable reports. Supported and assisted the accounting department follow-up on
unpaid vouchers. Resolved underlying performance issues. Closed completed contracts.
Compiled documentation for administrative reports and contract deliverables (i.e. Property 1662 reports, cost reports, small business reports 294/295). Approved accounting's final voucher. Requested and negotiated additional funds with contracting officers for change orders. Executed Non-Disclosure Agreements (NDAs). Executed Teaming Agreements. Developed and implemented an approved purchasing and property system that successfully passed government audits. Conducted personnel evaluations, interviews, career planning, employee counseling, and manpower scheduling. I was Program Manger for the Network Services Division and Project Manager on the DC Lottery Network Contract. Enforced OAO/Lockheed Martin approved Contract Administration and Subcontract policies and practices and, as well as the FAR, DFAR and other related Government regulations throughout. Coordinated and performed contract administration on federal and state contracts as well as non-govenimental contracts and subcontracts in facility management and associated services. Developed and managed recruitment of subcontractors, solicitations for subcontract proposals, evaluation of subcontract proposals. Managed Network Services Division subcontracting plan and associated reporting to the government. Supported both business development and proposal development staff as required. Managed the following: GSA Schedules IT 70, MOBIS, and the National Capital Region GWAC.
Purchasing Agent 6/1995 6/1996 Department of Defense, NAWC China Lake
Procured services and materials through the open market or from federal supply schedule contracts. In compliance with the Federal Acquisition Regulation (FAR) and the Naval Supply Command (NAVSUP) 4200, created request for quotations and proposals, certified bidders, prepared pre-negotiation and negotiation memorandums, conducted negotiations concerning pricing, discounts, contract deliverables, security requirements (DD254), progress payments, and other necessary terms and conditions. Evaluated proposals including risk, cost, and price analysis. Awarded contracts including source selection, contract formulation, and contract administration after award (Cradle to grave). Conducted customer satisfaction surveys, issued cure notices to resolve performance issues, verified the receipt of contract deliverables and coordinated final payment with the finance department to ensure prompt payment and contract close-out. Instructed training courses on the Federal Acquisition Streamlining Act (FASA), FAR Part 10 (Marketing Research), and the Uniform Commercial Code (UCC).
Purchasing Specialist 9/1992 6/1995
The Boeing, China Lake, CA
Procured services and material through the open market or from federal supply schedule contracts. In compliance with the FAR and Boeing procurement policy, created request for quotations and proposals, certified and qualified bidders, conduct financial analysis, prepared pre-negotiation and negotiation memorandums, conducted negotiations,concerning pricing, discounts, contract deliverables, progress payments, and other necessary terms and conditions. Evaluated proposals including risk, cost, and price analysis. Awarded contracts (purchase orders, blanket purchase agreements, and subcontracts) including source selection, contract formulation (FFP, T&M, CP), and contract administration after award (Cradle to grave). Conducted customer satisfaction surveys, issued cure notices to resolve performance issues, and verified contract deliverables. Acted as liaison between contracts and the accounting department to ensure prompt payment, contract close out, and billing were timely. Maintained government furnished property (GFP) and contractor acquired property (CAP) in accordance with the FAR (Part 45) including property management, acquisition, records, receiving, consumption, identification, storage, movement, physical inventory, reports, utilization maintenance, disposition, and contract close-out. Successfully passed all government property audits. Developed and managed recruitment of subcontractors, solicitations for subcontract proposals, evaluation of subcontract proposals. Managed company subcontracting plan and associated reporting to the government. Supported both business development and proposal development staff as required
Supervisor, Materials 9/1991 3/1993 Aerotest Inc, Mojave, CA
Directed subordinates on company policies concerning proper methods of ordering, issuing, inventorying, receiving, and billing materials and tools. Drafted and implemented standard operation procedures for employees. Conducted personnel evaluations, interviews, career planning, employee counseling, and manpower scheduling.
OPTAR/ICRL/IMRL Manager 811989 8/1991 US Navy Adak, AK
Budgeted, audited, and reported administrative funding and expenditures. Controlled all aircraft test and ground support equipment required to maintain station aircraft including funding verification, placement of orders, and receipt. Maintained asset accounting records for all plant equipment including acquisition, receipt, sub-custody, repair, and calibration. Created monthly accounting reports for funding, expenditures, and asset transactions. Conducted quarterly and annual asset reviews. Analyzed local repair capabilities and recommended expenditures in equipment and personnel training to keep organization efficient and cost effective.
Program Management Unit, Expediter 7/1985 8/1989 US Navy China Lake, CA
Procured all high priority aircraft requirements. Conducted daily meeting with customers and contractors (Grumman and McDonald Douglas) to furnish status on outstanding requirements. Implemented standard operating procedures for verifying, obligating, and de-obligating funding that decreased aged accounts payable and aged accounts receivable.
Controlled all highly used and locally repaired aircraft components including the order and receipt of new equipment, the shipment and receipt of repair/calibrated equipment, and the matching of expenditures and trade-in for the purchase of new equipment.
Specialized Training:
Small Purchases, FAR Overview, Price Analysis, Cost Analysis, Introduction to Contracting, Contract Administration, Contract Negotiations, Procurement Integrity, Ethics, Time Management, Stress Management, Improving Customer Satisfaction, Evaluation Methods, Terminations, Cost Accounting Standards, Teaming Agreements, Contracting for Services, Total Quality Management, Continuous Quality Improvement, Supplier Qualifications, Bargaining with Vendors and Suppliers, How to Be a Better Buyer, Creative Thinking, Earned Value Project Management, OPTAR Financial Management, Property Administration, Naval Budget and Accounting, Naval Correspondence, Hazardous Waste Handling, IMRL Managers School, Ground Defense Forces, The Service Contract Act, Sales and Use Tax, Marketing Research, Naval Supply School, Best Value Contracting, Maryland and DC Insurance State Licensing, Certified Plant Supervisor.
EDUCATION
Education:
Diploma, McKinley Tech High School, Computer Science/College Prep BS Courses Completed_3 Years, Morehouse College, Accounting
BS Charleston Southern University, 1985, Accounting/English
MBA Courses Completed 3 of 4 Semesters, University of Redlands
Hardware:
PC, Macintosh, and Mainframes (IBM 360, Burroughs B6700, Honeywell 2200) Software:
Microsoft Word, Microsoft Windows, Microsoft PowerPoint, Microsoft Excel, Microsoft Project; Lotus 123, CorelDraw; MacDraw, WordPerfect, Local Asset Management System (LAMS), APADE, PD2, Deltek /Cost Point (Purchasing, Receiving, Accounting, Query Writer, Contracts, Gold (Property Admin), JAMIS (Job Cost).
Professional Associations
Member since 1993, National Contract Management Association (NCMA)
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