Receptionist

JULIANNE MARCHMAN

*** ***** **** *** *******, GA 30076 404-***-**** *************@*****.***

ADMINISTRATIVE SUMMARY

Administrative professional with experience supporting at the executive level in Fortune 500 companies. Capitalizing on a strong ability to become engaged in and adapt quickly to various organizational cultures. Known for effective sales support, customer service, and business group operations in a broad range of industries including consumer products, information technology, and professional services

SKILLS PROFILE

Capable of supporting multiple executives by using strong organizational, problem solving and time management skills

Proficient in Microsoft Word, Excel, PowerPoint and Outlook

Excellent verbal and written communication abilities; a team player who interacts well with all levels within an organization

Strong attention to details

EXPERIENCE

Receptionist/Administrative Support Temporary (temporary)

O6/2013- Present

Staff Source, Atlanta, GA

Demonstrated ability to learn quickly the organizational processes, workflows, policies and procedures of various companies including Cohn Reznick, Mag Mutual Insurance, and Intercontinental Exchange (ICE).

Answers phones and directs callers within high-volume, deadline-driven settings.

Sorts, date stamps, and distribute mail, (USPS, UPS, and FedEx).

Responsible for stocking office pantries and supply closets

Edits and creates documents, spreadsheets and presentations using MS Office applications.

Heavy involvement in project based work (managing large volumes of files, printing, collating and binding client reports).

Achieves superior marks on client evaluations and repeatedly asked to return as needed.

Receptionist/Facilities Support (temporary)

10/2014- 04/2015

SAP, Alpharetta, GA

Served as the main receptionist for the company. Answered and directed incoming calls to appropriate personnel.

Greeted guests and issued visitor badges; maintained visitor logs.

Created weekly and daily spreadsheets; maintained departmental databases by entering data for the Facilities Department.

Maintained files and provided back up support for various administrative duties.

Managed incoming/outgoing mail and packages.

Assisted with meeting scheduling, planning, and Food and Beverages orders.

Receptionist/Administrative Coordinator (temporary)

03/2013 – 05/2013

Freddie Mac Corporation, Atlanta, GA

Front-desk receptionist. Directed all calls and visitors to appropriate personnel and/or Freddie Mac office.

Management of the reception area to include: initial client welcoming and hospitality, preparation of conference rooms for meetings.

Provided administrative support to the Single Family Underwriting Director and other managers by compiling monthly reports, updating spreadsheets, presentations, and organizational charts; arranged travel for executives.

Faculty Liaison (temporary) 02/2012 - 07/2012

Imedex, Alpharetta, GA

Serving as coordinator for all medical faculties participating in global medical conferences, managed invitations/confirmations, faculty schedules, hotel rooming lists, and travel logistics to allow Program Managers to focus on effective onsite administration of these events.

Executive Assistant (temporary)

06/2011 – 09/2011

Newell Rubbermaid, Atlanta, GA

Provided executive administrative support to the President, VP of Human Resources, VP of Finance, and VP of Operations for the Décor global business unit.

Monitored updates of the company’s Meeting Rooms calendar.

Extensive calendar management; monitored executives’ calendars for professional and personal meetings, appointments and, travel. Resolved conflicts when necessary.

Coordinated meeting logistics between executive team, marketing department, and clients/vendors.

Domestic and international travel arrangements including air, hotel, and ground transportation.

Prepared expense reports and reconciliation of corporate card statements in Extensity Expense.

Southeast Office Administrator (contractor)

06/2009 – 12/2010

Hitachi Data Systems, Atlanta, GA

Comprehensive administrative support for Regional Director of Sales, 12 regionally dispersed account executives, and the Atlanta leadership team including scheduling weekly meetings across multiple calendars and time zones.

Compiled notes from weekly sales team meetings and followed through with action items.

Prepared weekly, monthly, and quarterly spreadsheets for Director of Sales.

Assisted the Sales Team with the preparation of presentation materials.

Managed the purchasing of computer equipment, phones, supplies, etc.

Coordinated logistics for all in-house and off-site events by coordinating meeting room and catering via BEO with vendors, issuing information and invitations, coordinating WebEx, and controlling event budgets.

Legal Administrative Assistant (contractor)

06/2007 – 03/2009

LexisNexis (formerly ChoicePoint), Alpharetta, GA

Under the direction of the General Counsel/Chief Privacy Officer, served on various special projects during the acquisition period that required handling of confidential information related to security and consumer data.

Office Administrator

07/2006 – 02/2007

Hitachi Consulting Corporation, Atlanta, GA

Provided administrative support to Southeast Executive Vice President, 5 VPs, and 75 consultants including calendar management, preparing meeting materials, and organizing events.

Received the “Helping Hands” Award in Third Quarter 2006 for outstanding contributions to the Southeastern All Hands Meeting that took place within my first 30 days of employment.

Executive Assistant/Office Manager (contractor)

08/2005 – 07/2006

Samsung Telecommunications, Atlanta, GA

Executive Assistant to the VP of National Wireless Accounts, the Marketing Manager, and regional sales team.

Liaison between assistants in other Samsung offices and external customer offices.

Managed operations of the Atlanta office including reception, procurement issues, and shipping product and marketing materials to customers including AT&T, T-Mobile, and Verizon.

EDUCATION

Bachelors of Science Business Management

University of Phoenix, Atlanta, GA

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