Executive Support

Lucinda Madura

**** *. ****** **** *** D, Meridian, ID. 83642

702-***-****; *************@*****.***

Career Objective

To obtain a challenging position providing high-level administrative support in an organization which will allow me to both further utilize my proficient office skills and managerial capabilities as well as acquire new abilities.

Technical Skills

MS Office Suite: Word, Excel, PowerPoint, Outlook, SharePoint

Google Office: mail, docs, calendar, drive, sites

Quickbooks

Microsoft CRM

Oracle Peoplesoft: Common Finance System and Data Warehouse(Finance), labor & benefits management

ADP ezLaborManager

Odyssey PCS

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Employment History

Administrative Analyst 07/15-07/16

San Jose State University, San Jose, CA.

Serve as the primary contact to negotiate and manage the needs of internal and external individuals requesting time with the Associate Deans

Coordinate support to ensure effective and efficient operations of a high-level administrative office

Prepare agendas, itineraries and materials for meetings

Coordinate travel arrangements and reimbursements for Associate Deans, faculty and staff

Monitor attendance records and travel reports for positions reporting to the Associate Deans

Receive and process all vendor invoices accurately and in a timely manner

Review, update and reconcile library-wide professional development allocations and expenditures

Track statistics and develop reports

Oversee and organize the maintenance and creation of computerized databases for electronic distribution lists

Administrative & Financial Coordinator 6/13-7/15

California State University Monterey Bay, Seaside, CA.

Under the supervision of the Director of Student Housing & Residential Life perform a number of operations including both financial and human resource activities

Monitor and reconcile the procurement cards for all individuals in the department

Manage account expenditures, maintain and reconcile our departments budget for multiple funds

Oversee Human Resource functions such as time approval and staff recruitment, both professional and student staff

Process all travel related paperwork for the department: Request for Approval to Travel, Travel Expense Claims and Reimbursements

Receive and process all vendor invoices accurately and in a timely manner

Maintain personnel files, upholding strict confidentiality

Accountable for ordering and maintaining essential and daily office supply

Paralegal 01/07-10/07

Law Offices of Al Lasso, LLC, Las Vegas, NV

Provided temporary legal support to a Criminal Law attorney, which included reviewing and understanding case law, online research, file organization, and the drafting of legal documents and motions

Assisted attorney in preparation for a murder trial; duties included summarizing witness testimony, preparing subpoenas, and jury selection

Attended court room trial to assist attorney as needed

Executive Assistant to CIO and CTO/Office Manager 5/11-6/13

Frias Transportation Management, Las Vegas, NV

Prepare and edit correspondence

Provide effective calendar process, coordination and scheduling

Coordinate expense reports, travel arrangements and expenditures

Maintain and organize filing system and CRM

Assist with interoffice communications

Manage all HR functions for the start- up Technology department

Maintain personnel files, upholding strict confidentiality

Accountable for ordering and maintaining essential and daily office supply

Receive and process all vendor invoices accurately and in a timely manner

Responsible for payroll for IT department

Office, marketing and payroll manager 07/16-present

Celtic Plumbing Services, Boise, ID.

Maintain the company website and Facebook page

Manage payroll and benefits for all employee’s

Reconcile all books and banking for the company

Responsible for answering all calls and scheduling all appointments

Monitor and reconcile all company credit cards and bills

Receive and process all vendor invoices and customer payments

Track and input all necessary vendor and customer information in QuickBooks

Senior Sales Executive 03/10-5/11

GDS International, Manhattan, NY

Responsible for sourcing all potential client relationships and referrals

Build relationships with top level executives from fortune 500 businesses

Develop and maintain personal clientele

Responsible for industry specific market trends and research

Responsible for negotiating the terms of corporate sponsorships and closing sales

Manager 05/09-02/10

PS 450 Restaurant, Bar and Lounge, Manhattan, NY

Responsible for restaurant's efficient operation and profitability while maintaining the corporations vision of future growth

Coordinated the responsibilities of staff members while providing shift schedules and day-to-day management activities

Performed all restaurant opening and closing procedures including report preparations

Administrative Assistant/Assistant Manager 10/08-05/09

Piano Due & Palio Bar, Manhattan, NY

Acted as a liaison between the General Manager and guests

Maintained essential office functions including employee payroll

Responsible for the business performance of the restaurant

Account Executive 10/07-10/08

Riviera Broadcast Group, Las Vegas, NV

Self-motivated and experienced in independently creating compelling advertising solutions for clients

Responsible for managing existing accounts and building new business

Selling spots of time for radio commercials and internet advertising

Education

University of San Diego, San Diego, CA 05/06-12/06

Paralegal Certificate Program, ABA approved

General Litigation Specialty

Coursework included:

Introduction to Law Criminal Law

Legal Research Real Estate Law

Family Law Computers in the Law Office

Civil Procedure

Paperwork Preparation Included:

Law Memoranda Deposition Summaries

Complaints and Answers Legal Briefs

Unlawful Detainer

Paralegal Internship

Law Offices of Woods and Messina, San Diego, CA

Perform legal research in criminal and civil cases

Assisted attorneys in discovery phase in both criminal and civil proceedings

Prepared insurance documents and edited civil pleadings for plaintiffs

University of Nevada, Las Vegas 09/01-12/04

B.A., Criminal Justice, 3.7 GPA

References And Full Work History Are Available Upon Request

Current Salary 50k, previous 65k

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