Sales Executive Assistant

Melissa King

Pine Brook, NJ 908-***-**** **********@*****.***

Administrative assistant

Office Administration Project Planning Meeting, Event, & Travel Support

Collaborative, high-energy, self-directed executive assistant with a proven track record improving productivity for busy executives in Fortune 500s – namely Merck & Accenture. Polished, professional communicator and true team player who competently and discreetly handles confidential and high-profile information. Expertise managing calendaring, expense reports, staff/client communications, and event planning.

Strengths & Qualifications

Proactive Executive Support Communication & Correspondence Editing Meeting/Event Planning

Teleconference Set-Up Domestic/International Travel Planning Time Management Interpersonal Communication

Expense Reports & Budget Tracking Procurement Critical Thinking Creative Problem Solving

Career History

COMMUNITY SOUP KITCHEN & OUTREACH CENTER, Morristown, NJ

Volunteer (2014 – Present)

Providing nutritious meals in a safe and caring environment, free of charge, no questions asked, to anyone who comes seeking nourishment

Coordinate flow of meals to over 100 guests during 2-3x/month lunch shifts, ensuring each visitor receives fast and friendly service in high-volume community soup kitchen.

LEAVE OF ABSENCE

Caregiver for sick relative. (2014 - 2016)

MULTIPLE LOCATIONS, Northern, NJ

Retail Sales Associate (2009 – 2014)

Gary’s Wine & Marketplace Trader Joe’s La Maison du Chocolat Tiffany & Co., Short Hills, NJ

Honed customer service and communication skills as sales and service associate for multiple retailers. Recognized for achieving and surpassing sales objectives.

ACCENTURE, INC., Florham Park, NJ

Executive Assistant to Global Directors (2007 – 2008)

Global leader in technology, strategy, and solutions consulting that serves clients in 120 countries NYSE: ACN

Provided onsite and virtual administrative support to 2 global consulting leaders. Managed heavy, fluid calendars comprising meetings and teleconferences with internal and client-side executives for current/prospective accounts.

Alleviated burden of tedious, non-strategic tasks by proactively taking over, automating, and streamlining work.

Demonstrated meticulous attention to detail in preparing correspondence, editing communications and presentations, and booking extended domestic/international travel.

Proven expertise in time management, multi-tasking and professional phone etiquette.

Maintained file system for important correspondence.

MERCK & CO., INC., Kenilworth, NJ

Executive Assistant to Regional Sales Director (1998 – 2007)

American multinational pharmaceutical corporation with 68,000 worldwide employees and $38.9B revenue NYSE: MRK

Organized and managed day-to-day administrative operations for Midwest regional sales director, 18 regional sales managers, and over 200 sales representatives promoting Claritin®, Vytorin® and other medications to primary care and specialty physicians.

Learned and adapted to executive’s working style, modifying support and prioritizing workflows to align with business needs.

Booked multi-leg domestic travel including all air, ground, and hotel logistics and served as home office point of contact to proactively resolve issues in the field.

Established and nurtured relationships with cross-functional executives and their administrative teams to negotiate time for meetings, secure resources, and gain buy-in for time-sensitive requests.

Prepared presentations, monthly sales reports, processed monthly expense reports and time recording (vacations, sick days).

Maintained department’s organizational charts. Managed and completed special projects as assigned.

Processed customer requests for prescription assistance coupons, ensuring compliance with internal and regulatory requirements.

Maintained and ordered office supplies.

ICM PARTNERS, New York, NY

Executive Assistant to the Vice President, Classical Music Division (1995 – 1998)

One of the largest talent agencies in the world with offices in NY, London, and LA

Performed heavy calendar management, meeting planning, and administrative support to busy talent executive who handled careers and engagements of world-renowned artists such as Wynton Marsalis.

Established strong cross-functional relationships internally to expedite various projects for the VP.

Generated and monitored artists’ performance contracts to completion.

Education

COLUMBIA UNIVERSITY, New York, NY

Bachelor of Arts (BA) in Art History

Computer Skills

Microsoft Office – Word, Excel, PowerPoint, Outlook

Ariba Expense Report System

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