Executive Assistant Administrative

KATIE MORRISSEY 949-***-**** *********@*****.***

SKILLS SUMMARY

Dedication, passion, responsibility, maximum effort. Invaluable qualities I strive to incorporate and improve daily, at work and in life. As a proactive, high-energy person with superb organization and communication skills, I excel at getting things done leading the charge, managing the office, overseeing people and projects, keeping things moving seamlessly. Strong analytical and reasoning skills, with a keen attention to detail make me ideally suited for research, budget control, contract management and/or providing legal, finance and HR support. My focus is not only on today’s tasks, it’s foreseeing future challenges and finding solutions before they become problems. Results-oriented vs. reaction-oriented. My job is to take care of you and slay the general dragons, so you can focus on the big picture and running the organization I find my passion in being dedicated to the task, the people, the project and ultimately, the success of the company.

EXPERIENCE

May 2016-Present ADMINISTRATIVE ASSISTANT

Edwards Lifesciences, Irvine (Ultimate Staffing)

Support Global Compensation with update of Global Job Description System project

Review previous career continuum and job functions, clarify and populate data into JDE

Analyze data, create reports, pull descriptions for management review and/or legal evaluation

Confer with managers to research missing data, verify information prior to entry into JDE

Heavy data entry and reporting in JDE, Excel and Word; strong analysis, keen attention to detail

Feb 2015-Jan 2016 LEGAL ASSISTANT

FTR International Inc., Irvine (Special Assignment to CEO)

Preparation/completion of briefs and motions for district and appellate court submission

Prepare declarations, filings, production of documents for ongoing litigation

Liaise with CEO, legal counsel, banks, bonding companies and consultants

Organize, log and maintain physical/electronic case files and master calendar

Jul 2014-Feb 2015 EXECUTIVE ASSISTANT/OFFICE MANAGER

gkkworks, Irvine

Supervise administrative staff of four offices, ensuring all operations ran smoothly

Provide core administrative support to the CEO, partners and senior leadership team

Manage office vendors and contracts; liaise with landlord, parking and alarm company

Book all domestic/international travel for executives and staff, to include passports/visas

Manage and reconcile corporate Amex card program, car rental program, and travel accounts

Manage professional memberships and licenses, track/renew continuing education credits

Heavy calendaring and meeting scheduling for CEO and upper management

Organize quarterly board meetings, executive meetings, conference and event registrations

Approve/process office expense requests, credit card requests and vendor invoices

Process and track time sheets, billable hours, expense reports and reimbursements

Katie Morrissey Resume

Page 2

Aug 2011-July 2014 EXECUTIVE ADMINISTRATOR to CEO

FTR International Inc. NV / LYNX Architecture, Irvine

Negotiated and administered A/E/C contracts, subcontracts, amendments, change orders

Interfaced with public agencies, contractors, bonding companies and banks

Issued, tracked and/or maintained corporate NDAs, PSAs, LOIs, amendments, bonds, etc.

Prepared declarations, filings, production of documents for ongoing litigation

Traveled and worked in firm’s Saudi Arabia and UAE offices (2-3 mo. trips)

Maintained CEO desk and calendar; reviewed/replied to correspondence on his behalf

Organized on/off-site meetings, events and conferences/trade shows

Coordinated complex domestic/international travel arrangements, passports/visas

Oct 2005–Apr 2011 TREASURY ANALYST and EXECUTIVE ASSISTANT–FINANCE

Lennar Corporation and subsidiaries, Aliso Viejo

Managed $1B Letter of Credit portfolio for 26 residential real estate divisions

Interfaced with numerous banking institutions for implementation of respective LOC Structure

Negotiated terms with beneficiaries, government agencies, Joint Venture partners and legal counsel

Processed applications and drafts for benefit of applicants, beneficiaries and banking institutions

Reconciled quarterly billing and Rona schedules; generated monthly summary reports

Maintained comprehensive database (Access) and paper/electronic filing system

Developed Letter of Credit Training Manual; aided in creation of new database system

Provided administrative support to C-level executives in Finance, Accounting and Tax

Financials, accounting and sales reporting (JDE); assist with annual tax prep, A&D contracts

Aug 2002-Sep 2005 EXECUTIVE ASSISTANT – LNR Property Corporation, Newport Beach

Nov 1998-Jul 2002 EXECUTIVE ASSISTANT – Acosta Sales & Marketing, Diamond Bar

Jul 1996-Nov 1998 CLINICAL SEMINAR PLANNER – ORMCO/SYBRON Dental Specialties

EDUCATION

California Polytechnic University, Pomona

(Behavioral Sciences)

CERTIFICATIONS

California Notary Public

BUSINESS SKILLS

Word, Excel, PowerPoint, Visio, Adobe Pro, Access, Outlook, Lotus Notes, Gmail

PeopleSoft, Deltek, Oracle, AC Nielsen, JD Edwards, JD Expert, Skype; Strong internet research skills

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