SUSAN RUPRECHT

*** ***** ******, *********, ** 02184

Cell: 617-***-****

acxqpw@r.postjobfree.com

SUMMARY A resourceful, energetic, self-starter who is comfortable with being the ‘go to’ person for anything related to the running of an efficient office. Experienced in providing facilities management, executive administration and office management support to colleagues in a busy office environment. Has a proactive and flexible approach to juggling different priorities and able to work autonomously and take ownership of all aspects of a project.

HIGHLIGHTS

•Excellent communication skills

•Skilled in executive presentation development

•Excels in time management

•Analytical thinker

•Proficient with Microsoft Office Suite and SharePoint

•Knowledgeable in areas of A/P, A/R, Collections

EXPERIENCE

HEALTHCARE SOUTH

Weymouth, MA

Executive Assistant to the CEO and President/Medical Director Jan 2014 to Sept 2016

•Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for all executives

•Project Manager for corporate and medical offices relocations in 2016. Completed corporate office build out and move in September 2016. Completed medical office build out

•Spearheaded strategic planning for corporate office and 9 physician sites

•Helped manage marketing strategy and corporate event planning

•Maintained office flow by organizing operations and procedures

•Ensured office efficiency by maintaining and managing office systems, layouts, and equipment procurement

•Coordinated all corporate documentation retention, distribution and destruction

PES, INC.

Scottsdale, AZ

Contract Assignments Mar 2013 to Dec 2013

•Claims Administrator at Rural Metro providing data management

•Market Assistant at Primus Pharmaceuticals providing data management

•Contract Accountant for JDA Software providing data management

FRANKEL STAFFING

Raleigh, NC

Contract Assignments Jun 2012 to Feb 2013

•Administrative Assistant for North Carolina Administration of Educators providing receptionist duties, including greeting visitors, conference room scheduling and setup

•Office Administrator for US Securities providing calendar management and developing a documentation central filing system

•Accounting Specialist for Venture Back Office Company

BRITE VISUAL PRODUCTS, INC.

Holbrook, MA

Executive Assistant Oct 2010 to Jun 2012

•Provided administrative support to President/CEO of Company

•Managed Accounts Payable/Accounts Receivable/Collections

•Managed domestic and international travel

•HR responsibilities included interviews, hiring and documentation

•Worked closely with manufacturers and vendors to ensure proper and timely order processing

INDEPENDENT CONSULTANT

Kingston, MA

Consultant Jun 2008 to Sept 2010

•Provided administrative support to various professionals through networking and self-promotion

•Provided assistance in the areas of: invoice reconciliation, accounts payable, contract/proposal editing and development

•Part-time Concierge for Delaware North Companies at TD Bank Boston

MORGAN STANLEY/JONES LANG LASALLE

Boston, MA

Corporate Services Regional Manager Jan 2001 to Jun 2008

•Managed all Corporate Services functions and other special projects for 4 branch locations including mail room operations, security, 24/7 on-call support for office emergencies, disaster recovery planning, facility maintenance, budget planning and vendor management

•Co-wrote, implemented, and managed the Service Level Standards and Key Performance Indicators for over 16 offices in the Regional Offices group

•Implemented and managed preventative maintenance programs for the Americas for the Communications Rooms

•Designed/redesigned facility space including new office space, copy centers and storage space amounting to approximately 400,000 sq. ft. and managed the construction of these projects

•Supervised all evacuation drills, reviewed results and logs

•Responsible for developing and managing facilities budget

•Developed Staff Assistant goals for performance reviews

•Assisted the Financial Control Group with cost allocations

•Analyzed individual business units spending habits from operating and space perspectives

•Managed domestic and international travel for regional managers through American Express

THE BRATTLE GROUP

Cambridge, MA

Facilities Coordinator Aug 1999 to Aug 2000

•Directed all aspects of the internal Conference Center including scheduling, coordination, catering and audio/visual requirements

•Ensured OSHA compliance for the facility

•Established and chaired Safety Committee

•Conducted job interviews, and trained new employees

•Monitored hours worked, leave and expense reports

CERTIFICATIONS

CERTIFICATION: MS Windows NT 4.0 Administration 1998

Clark University, Braintree, MA, USA

Contact this candidate