Executive Assistant or Administrative Assistant Positions

Lorraine Ekpe

*** **** **

Belleville, NJ *****

973-***-**** Home

201-***-**** Cell

*********@*****.***

EXPERIENCE:

CNBC – Englewood Cliffs, NJ (2 months Temp Position) – June – End of August 2016

Administrative Assistant – Corporate Systems Technology Group

Managed heavy phones, calendar, and domestic and international travel arrangements

Setup all meetings for department in MS Outlook, WebEx and video conferencing ordered all catering for meetings when required

Managed executive T&E expenses, and disbursement of corporate credit cards

Oversee all asset deliveries and complete appropriate paperwork for laptop or desktop equipment, Cellular Telephone and other approved equipment deemed necessary by executive

On-site Coordination with HR for new hires: provide appropriate onboarding documentation, seat location, shuttle services, etc.

Maintain and distribute monthly PTO reports to VP and Directors/Managers. Creating Excel Spreadsheets.

Maintain and order supplies and other duties as assigned.

Viacom Media Networks (MTV Networks) - New York, NY 2002 – 2015

Executive Assistant – Strategic Insights & Research Group

Performed all administrative duties for (2) SVPs and (3) Vice Presidents and a department staff of 16; managed heavy phones, calendar, and domestic and international travel arrangements

Managed vendor contracts, including length of contracts and budgets, up to four million dollars.

Approved and processed all invoices & POs

Setup all meetings for department in MS Outlook, ordered all catering for meetings when required

Worked with Viacom’s Legal Department on executing Vendor Contracts on a timely basis

Managed executive T&E expenses, and disbursement of corporate credit cards and mobile phones

Managed and tracked all PTO vacation/personal time off for entire department

Managed monthly video conference meetings for all regions

Managed department operations including logistics, use of cubicle and office space, ordered computers and office supplies for entire department, set up new hires and tracked monthly log of expenses

Created spreadsheets in Excel for various projects

Setup all Viacom researchers with vendor licenses (Lake 5, Nielsen Products, TiVo and TechEdge, Scarborough) and maintained the Licenses user listing

Maintained and setup entire Viacom Research Employee Contact Listing on Research Share Drive Portal

Gathered materials for Viacom Quarterly Board meetings and ensure all Reports were accounted for

Created and maintain a Weekly Status Report for SVP of ongoing projects

Sent out daily newsletters for Spots N Dots & Jack Myers

Research all Viacom Media Network premiere shows via internet and created weekly/monthly spreadsheets for Research Group

Gruntal & Co., L.L.C. - One Liberty Plaza, New York, NY 1999 –2001

Administrative Assistant - Compliance Department

Performed all administrative duties for Senior Vice President

Managed heavy phones, calendar, and travel arrangements

Managed Executive expenses, preparation of timecards, leave of absence & vacation schedules and distribution of paychecks

Ordered all supplies for department and maintained a monthly log of expenses

Assisted in processing 407 Letters

Prepared all outside account memos for new employees from Human Resources

Prepared quarterly certification reminder memos for all branches and department managers; followed up on missing certifications not submitted, on a timely basis

Distributed and reviewed yearly compliance questionnaires, maintained log of all returned questionnaires and forwarded all “yes” answers to the appropriate individuals

Maintained and updated the “Do Not Call” list through AT&T Direct and update on G-Net (internal Internet)

Maintained and updated registered representative’s complaints for the firm

Assisted Compliance Officers on special projects when needed

EDUCATION:

Sawyer School of Business, Clifton, NJ – Received Secretarial Certificate

Attended NYU Continuing Education Program – Audience Measurement Course

Passaic High School, Passaic, NJ

TECHNICAL SKILLS: MS Office for Windows package Word, Excel, PowerPoint & Outlook E-Mail System. Concur System, SharePoint, Viacom Market Site, and Nielsen Arianna Ratings System, Web-Ex & Telepresence Conference Meetings

References will be furnished upon request.

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