Executive Assistant Manager

IRENE ALTMAN

*** ***** ***** ******, *** **B

Elizabeth, NJ 07208

908-***-**** ******@*********.***

EXECUTIVE ASSISTANT

Professional and competent executive assistant who shows mature judgment and has a clearly defined sense of responsibility and priorities. Highly motivated self-starter with a get-it-done attitude. Articulate and detail oriented. Good sense of humor and can handle diverse personalities.

STRENGTHS AND ABILITIES

LOUIS BERGER – Morristown, NJ 7/14 – present

Executive Assistant to the US President of a global consulting engineering company at its world headquarters. Very heavy calendaring and travel. Familiar with Concur travel system. Select event venues and menus, negotiate hotel rates, order limousines and handle any special needs for attendees to our Operating Committee meetings and our Annual Management meetings.

Read all incoming and outgoing e-mails as the volume is too extensive for the President to catch all of them. Answer the ones I can and devised a system for him to respond more efficiently to the ones he misses. All senior management knows that I read these, since my integrity and ability to keep confidences is paramount in this position. Work with management team responsible for Matrix integration and organization. Prepare expense reports for several senior level people.

Excellent interpersonal relationships with clients and staff. TEMPORARY ASSIGNMENT 01/14 to 05/14

Tax processing and e-filing during tax season for a small CPA firm. EISNERAMPER LLP – Bridgewater, NJ 02/06 to 07/13

Executive Assistant in a CPA firm to the senior partner and a staff of six professionals in the tax department specializing in Trusts and Estates. I provided full administrative support for all aspects of service to our high net worth clients.

Responsible for all correspondence, proofreading, client billing using the Elite system, special projects and domestic/international travel arrangements. Gathered information necessary for the completion of tax returns, including client authorized access to web based accounts. Assisted in tax return processing as needed. Heavy calendar management and client contact. Handled expense reports for partner and staff. Maintained client and referral databases. Kept track of time entries for department. Acted as Gatekeeper for partner. Screened telephone calls and e-mails and responded or referred as needed. Treated all information as confidential. Created presentations and handouts.

Researched and arranged for CPE/CLE continuing education for department. CIPOLLA SZIKLAY LLC – West Orange, NJ 03/04 to 01/06 Executive Assistant in a CPA firm specializing in Litigation Support, Business Valuation and Forensic Accounting. Provided full support to the two Co-Founding Members. Responsible for companywide proofreading of documents, letters and reports. Provided practice development techniques for marketing purposes.

Prepared all correspondence, fielded all phone calls and kept extensive calendars. Privy to very sensitive and confidential information and acted as liaison between the partners and staff. Communicated with all clients, attorneys, accountants and colleagues. Contact person with various societies. Coordinated exhibitions with related hotels, travel and conventions. Responsible for selecting and installing equipment. Coordinated all catering and social functions as well as all facilities and repairs. Recruitment of full-time and temporary administrative support including new employee orientations.

HEALTHWAYS COMMUNICATIONS, INC. – Secaucus, NJ 9/98 to 7/03 Executive Assistant to a senior partner in a Medical Education company. Handled a great deal of confidential material, including sales projections and employee evaluations. Designed the sales projection spreadsheet, adapted for the quarterly and annual board meetings. Maintained calendars for entire marketing department and ran ACT reports. Because my employer traveled extensively, I was entrusted with handling much of the client contact. Liaison with all departments of the company to ensure timely completion of projects in a highly deadline-driven industry. Handled arrangements for both domestic and international travel.

Sat in on brainstorming meetings in order to assist and coordinate preparation of proposals as well as RFP’s.

Because of my skill at proofreading and editing, I was assigned the task of checking all materials such as letters, invitations, posters, brochures, etc. Hired all administrative employees and did all new employee orientations. ALBAN SERVICE INDUSTRIES, LLC – Union, NJ 1/97 to 4/98 Administrative Manager I was responsible for writing the Corporate Mission Statement, as well as contributing to the design of the company brochure. Prepared RFP’s, handled payroll for exempt and non-exempt employees and purchased volume materials for various locations. Was account manager for larger clients.

JOHN HANCOCK LIFE –East Rutherford, NJ 7/94 to 12/96 Assistant to the General Agent. Handled daily client service with existing and prospective clients. Oversaw calendars and coordinated meetings. Prepared sales proposals and policy illustrations. Responsible for policy retention as well as agency compliance. COMPUTER SKILLS

Word, Excel, PowerPoint and Outlook. Elite billing and expense reporting. Concur Travel and Deltek Expense and time reporting.

EDUCATION

Drexel University – Philadelphia, Pennsylvania

Other: Notary Public

Contact this candidate