Executive Administrative Assistant

CARINA HRDINA, PACE

(h)573-***-****

**********@*****.***

Professional Summary

Seasoned Executive Coordinator with 13 years of experience in fast-paced non-profit education association. Excellent high-level administrative support and assistant skills. Handles tasks with accuracy and efficiency, and has excellent communication and time management skills.

Skills

Clerical

Reading Comprehension

Active Listening

English Language

Service Orientation

Writing

Customer and Personal Service

Coordination

Time Management

Computers and Electronics

Administration and Management

Critical Thinking

Technology Design

Social Perceptiveness

Judgment and Decision Making

Negotiation

Technical Skills

Microsoft Office Suite, Word, Excel, PowerPoint

Salesforce

BoardEffect

Concur

Asana

Adobe Acrobat

Light Skills in Adobe Illustrator, Photoshop, Wordpress

Social Media

Experience

Executive Coordinator

Missouri State Teachers Association – Columbia, MO

11/2003 to Present

The Executive Coordinator's primary responsibility is to provide expert administrative assistance to the Director and the Board of Directors. To accomplish this, the Executive Coordinator must perform multiple, complex assignments while keeping each organized and on task.

Provides administrative level secretarial services and makes routine decisions on behalf of the Executive Director.

Seeks out other Directors when needed to see an issue through in the absence of the

Executive Director.

Receives and screens the Executive Director's telephone calls.

Opens and reviews mail, prioritizes it and drafts responses to routine mailings. Maintains the Executive Director's calendar and schedules appointments.

Problems solves with the Executive Director.

Analyzes problems and conducts research in order to offer alternative solutions to the Executive Director for his decision.

Handles office financial matters such as assignment of bills to proper budget categories using Concur.

Provides administrative assistance to the Board President.

Provides administrative level secretarial services for the Board of Directors and Foundation Board of Directors.

Takes and transcribes minutes for MSTA and Foundation BOD meetings, as well as prepares materials for board meetings through the online board portal BoardEffect. Follows through on actions of the BOD and sub-committees.

Performs other duties as assigned.

Coordinates statewide committees and regional officers meetings, and is responsible for all events in relation to the annual state convention.

Coordinates details for Outstanding Leader Awards and Foundation workshops. Secures hotel, meal arrangements and materials for board/staff meeting meetings. Maintains all committees in Salesforce.

Other executive management support responsibilities.

Takes responsibility for office “hospitality correspondence”; send flowers, get-well cards, sympathy cards, etc.

Coordinates conference room schedule and is adminstrator of BoardEffect.. Maintains appropriate e-mails lists for various groups or categories and distributes information on a regular basis.

Maintains the MSTA statewide Master Calendar.

Secretary, Community & Media Information

Boone Hospital Center – Columbia, MO

05/2000 to 11/2003

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

Open, read, route, and distribute incoming mail or other materials and answer routine letters.

Order and dispense supplies.

Create flyers, brochures and placing white and yellow page advertising. Schedule and send advertisements.

Schedule local TV appearances and support group mailings.

Handle CME files including pharmaceutical support, check requests and required paperwork.

Maintain and place orders for promotional items. Complete department payroll.

Other duties as assigned.

Parents as Teachers Educator/At-Risk K-6 Teacher

Osage County R-III School District – Westphalia, MO

08/1999 to 05/2000

Responsible for all aspects of parent/child home visits and group meetings. Created flyers and mailings, and maintained files.

Fifth Grade Classroom Teacher

St. George Catholic School – Linn, MO

08/1998 to 05/1999

Responsible for all aspects of the fifth grade classroom and member of Technology committee.

After school tutoring of three students.

Office Clerks, General

Designer Landscape – Columbia, MO

05/1998 to 09/1998

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure

accounts are balanced.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

Prepare and mail checks. Order and dispense supplies.

Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

Open, sort, and route incoming mail, answer correspondence, and prepare

outgoing mail.

Home Care Assistant/Educator

Endless Options – Fayette, MO

Assisted learning disabled adults in their homes.

09/1995 to 05/1996

Education/Certification

Bachelor of Science: Elementary Education

Central Methodist University - Fayette, MO

May 1998

Professional Administrative Certification of Excellence (PACE)

American Society of Administrative Professionals

08/16 to 08/18

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