Administrative Assistant

Tanya Poltoranina

Calgary, AB T*C *Z* Phone: (403-***-*****

Email: ********@*****.***

CAREER OBJECTIVE

To serve a company where my skills and experience would be explored in the best way for the organization’s benefit as well as my career growth. Eager to learn and meet new challenges.

EMPLOYMENT HISTORY

2008 – November 2015 Canam Pipe & Supply Inc., Calgary

7 years Administrative and Procurement Assistant

administrative support as required such as office administration, including visa support, travel arrangements, coordination of IT requirements,

weekly website news updating, edit and write content for the company website;

prepare, type and distribute weekly project report;

arranging and updating the database, filing system etc.

sorting and distributing the correspondence;

providing back up support to the accountant: preparing the expense reports;

prepare working copies and weekly sales project reports for sales team, maintain and develop spreadsheets, PowerPoint presentations

using of ACT and Hyper office database, FileZilla, Adobe Contribute 6.5

replying to customers inquiries, requests for quotation; preparing quotations, reports and recommendations on a weekly basis to the management teams; following up on quotations to ensure the customer has received the quotation etc.

2001 – 2004 British Embassy, Almaty, Kazakhstan.

Administrative Assistant to Press and Public Attaché and Assistant to the Representative of the Department for International Development (DFID)

Prepared meeting agendas, attended and organized meetings;

Opened, sorted and distributed correspondence (including faxes and electronic mail) and responded to routine inquiries;

Supervised projects on Small Grant Scheme (SGS) and financial reports on SGS projects. Representation of DFID interests on the territory of Kazakhstan and Kyrgyzstan; coordination and administration of DFID technical assistance projects implemented in Kazakhstan and Kyrgyzstan; DFID priority areas included: human rights protection, education, democracy and conflict mitigation,

Created and supported the Embassy website;

Organized press-conferences for Mass Media and special events for representatives of Foreign and Commonwealth office and members of Royal family

1997 - 2001 TACIS, Caspian Environmental Program, Almaty, Kazakhstan.

Assistant to the Project Coordinator

Handled basic bookkeeping duties such as accounts payable and receivable and the reconciliation of accounts (Microsoft Money and DAC EASY accounting programs)

Organized all necessary arrangements (accommodation, visa-support, business meetings etc.) for project experts

Interpretation at the science conferences, translation of the expert's reports;

Made arrangements for international conferences and workshops for the experts

1994 - 1995 Motorola Company, Almaty, Kazakhstan.

Assistant to the Business Development Manager in Kazakhstan.

Answered telephones, scheduled meetings for the Business Development Manager;

Managed executives' calendars, greeted visitors, met with clients, and handled business and administrative details;

Translation of technical documentations;

Operated office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment

Organized and sorted out the company filing system

EDUCATION AND PROFESSIONAL DEVELOPMENT

2007 Financial Accounting 1, Course # 210, SAIT, Calgary.

2004 Tools and Procedures for Effective Development (TAPED) Course, DFID

(Department for International Development), London.

2002 Course on embassy web-site support and creation, FCO (Foreign and Commonwealth Office), London.

2002 Course on DFID (Department for International Development) project monitoring, DFID, Aberdeen, Scotland.

2002 Course on web-design, Foreign & Commonwealth Office, London.

2001 Workshop on Customer Care & Time Management, Certificate of Achievement, International Standard Application Services, Almaty, Kazakhstan.

1995 Advanced PC Applications Courses for Users (Word, Excel, Front Page, Power Point), Certificate – Kazakh Technical University, Almaty, Kazakhstan.

1991 Courses of secretaries, Certificate – Almaty Institute of Business and Career, Kazakhstan.

1991 First Aid and CPR, Certificate, Almaty Medical University, Kazakhstan.

1991 Interpreter; Diploma - University of World Languages, (English, French)

Almaty, Kazakhstan.

1986 Courses of Professional typists, Certificate, City Board of Education, KZ

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