Anaida Garcia
**** ********* ******, *******, ** 07030
Home: 201-***-****
Email: acxg27@r.postjobfree.com
Profile
Administrative Assistant offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Key Skills
Office Skills: Office Management, Records Management, Database Administration
Spreadsheets/Reports, Event Management, Calendaring, Front-Desk Reception, Executive Support, Travel Coordination
Computer Skills: MS Word, MS Excel, MS Outlook, Windows, QuickBooks, Internet Explorer/Chrome, Online Social Networking, Paperless Pipeline, Pages
Work experience
Office Manager 11/2013 – 11/2015
Boutique Realty Hoboken, NJ
Open and Closed Office, logged appointments in Showing book scheduling system, checked keys in and out for all properties, maintained excel spread sheets (for signs, keys, lockboxes) Answered and screen incoming phone calls, Updated company website (adding new properties and updating property information), created Open House fliers, Screen and welcome clients to the office, ordered and maintained office stock, assisted real estate agents with mailings.
Director of First Impressions 01/2013 - 09/2013
RE/MAX Gold Coast Realty Hoboken, NJ
Entered and confirmed appointments for property showings, managed property keys, updated several excel spread sheets (postage, signs, keys, lockboxes, and listing directory) Answered and screen incoming phone calls, scanned and uploaded listing files to electronic filing system, updated company website, created marketing fliers (open house and new listings), Screen and welcome clients to the office, maintained office supplies, assisted +30 real estate agents
Executive Assistant 03/2004 - 02/2011
E1 Music Formally Koch Entertainment New York City, NY
Communicated effectively with multiple departments to plan meetings and variety of
packages for new artists. Established strong relationships between label manager and
artist managers. Entrusted to manage office in the supervisor’s absence. Provided timely,
courteous and knowledgeable response to information requests; screened and transferred
calls; and prepared email correspondences. Maintained inventory office supplies and CD
stock. Developed and maintained Artist Calendars and budgets for use by various
departments to effectively coordinate videos, interviews, tours, and other industry events.
Administrative Assistant 09/2002 - 12/2003
Davide’ Fur New York City, NY
Corporate Clerical Duties, Staff Management, Switchboard Operator (heavy phone volume), Customer Support (via phone/walk-ins, scheduling for delivery or pick-ups, troubleshooting, etc.), Accounts Receivable and Payable
References furnished upon request