Administrative Assistant High School
Resume:
RESUME’
Merlene Wixon
Roy, UT 84067
EDUCATION
Although circumstances prevented me from obtaining a degree, I never let it keep me from moving forward in my career. I have continued to take classes on an ongoing basis since graduating from High School. I concentrated on business and those areas conducive to improving my career as well as self- improvement. I completed a one year certificate course in Business. Education is very important to me and I have dedicated my whole career working in the field of Education.
Leadville High School - Leadville, Colorado - Graduated
Colorado Springs Community
Executive Secretarial Class 6 week course
Principles of Supervision 6 week course
Salt Lake Community College
Procurement Class
Construction Procurement
Ogden Weber Technology College
Computer Class Word
Computer Class Excell
Davis Technology Community College= One year Certificate Program in Business Review – Completed.
Certificate in Business Administration
Certificate in Business Management
Certificate in Communication
Certificate in Dealing with Difficult People
Certificate in Supervision
Certificate in Finance
Certificate in Public Procurement
Additional Certificate in Fundamentals of Supervision
Numerous other certificate classes in Procurement thru NAPM, NIGP, EdPAC, Webinars
Training on Procurement Card Management
Training in Construction Purchasing
WORK EXPERIENCE
Weber School District – 32.5 years – Purchasing Manager -Retired June16, 2010
Ogden School District – One Year – Teacher Aide, Student Testing, Substitute Teacher
School District #11 – Colorado Springs, Colo. 10 years – Administrative Assistant
JOB SKILLS
All clerical skills involved in Business
Computer Skills PC Computers
Word Scanners
Excell Copiers
Group Wise Fax Machines
Financial Software Postage Machines
Database Printers
Internet
Groupwise
Bid Sync
COMMUNICATION SKILLS AND DEALING WITH ADVERSE SITUATIONS
I have good communication skills because of the following:
I make a dedicated effort to learn the staff and the department they work in. This makes them more comfortable when they are in your office or you in theirs.
Listen without being judgmental
I’m confident in the knowledge of my own job responsibilities as well as Policies and Procedures
I try to always be prepared
Remain calm
I have the ability to positively resolve conflict
The majority of conflicts can be resolved before the person leaves your office or you leave theirs. It is just a matter of looking at both sides, listening and coming to a workable solution.
However, I can take necessary action when dealing with continued infractions and misuse of established Policies and Procedures and bid limits. I am firm, to the point, and review the necessary steps in taking corrective action.
I follow up with a letter to the individual reaffirming such action and the steps for correction.
I then take the time at some point to see how the individual is coming along or what I can do to assist him/her.
PURCHASING DEPARTMENT JOB FUNCTIONS
There are many duties and responsibilities associated with the Purchasing Department; I opened my office door every morning to new challenges and the opportunity to serve education. The following are some of the most important: functions:
Preparation and enforcement of Policies and Procedures
Updating Job Descriptions and Responsibilities of Purchasing Personnel
Training of end users. In Procedures
Establishment and enforcement of purchasing limits
Maintaining Bid Lists
Maintain Vendor Lists
Maintaining Contractor Lists
Meetings with Educational Directors and Departments Supervisors on purchasing needs
Request for Quotations
Request for Bids
Request for Information
Request for Proposals
Multistep Bidding
Construction bidding and maintaining files on payments, change orders, vendor and product
performance. I had the opportunity to help build 16 new schools, 16 new additions to schools and a minimum of 12 renovations. Also furnished all those new schools, additions and renovations.
Bidding through Bidsync ( Utah State Procurement Office)
Printing and Distributing Purchase Orders
Capital Outlay Equipment Lists originate in Purchasing
Maintaining Warehouse Supplies – Instructional, Custodial, Child Nutrition
Negotiation Freight Costs to keep them down
Deposal of Obsolete equipment and furniture.
Making Presentations and Reports to Superiors
Research products, equipment, Services
Experience in purchasing a wide spectrum of commodities, equipment and services
Running various reports to assist in prompt delivery and receiving and payment to vendors
Running Aging Reports
Follow-up on Purchase Orders
Reviewing Purchasing Functions to maintain a good, efficient and ethical department.
Testing and tracking new equipment.
I had the opportunity to help build 16 new schools, 16 new additions to schools and a minimum of 12 renovations while employed at Weber School District. I have worked with many contractors and vendors across the State of Utah. I have experience with construction bidding and contracts
Knowledge of the Utah State Procurement Code
Knowledge and experience in all functions of the Purchasing Card
LEADERSHIP
I have held Leadership Positions in EdPAC, NIGP, NAPM
I originated the EdPAC annual training workshop held for Procurement Personnel across the State of Utah. The workshop includes School Districts, City, County and Higher Education Personnel.
I have worked with Internal Auditors, Contracted Auditors, Legislative Auditors as well as members of the Attorney General’s Office. This experience has helped me understand the auditing process and I have been able to be instrumental in the success of audits.
INTERESTS
My family is the most important thing in my life. I love spending time with them. I also love reading, writing, art, music, literature and history. I enjoy taking music classes and I am working on preparing for a recital next summer on my Lowrey virtuoso organ.
SUMMARY
Working in Education is one of the most fulfilling opportunities a person can experience. I have had the privilege of working both in Curriculum and in Finance. Working for Weber School District as their Purchasing Agent was one of the most rewarding experiences of my life. I grew professionally and personally. I am and will always be supportive of their goals and objectives.
Merlene Wixon
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