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Office Administration Staff

Location:
Los Baños, CALABARZON, Philippines
Posted:
October 02, 2016

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Buena Grace Garcia

#**** **** *******, *******,****** 4012

Mobile(091********)

(email) b.c.garcia @irri.org

/ acwvpx@r.postjobfree.com

Experiences:

Fujitsu Computer Products Corporation of the Philippines As Parts Control Personnel

March 1996-March 2009

(Business Operation Management Department/ Parts Control Section Material handler/Data Encoder

Performs Parts Control basic operation such as receiving, stocking, issuing and data encoding of material needed in production using Glovia System.

Performs Daily Entrance Inventory, Receives Parts from Incoming Inspection, Prepares and issued parts to be ship out as requested by other Section.

Perform filing of data and management of documents needed specially during Section and Company audits.

Shipment Person In charge

Perform receiving, stocking and preparation of parts and data to be shipped in Thailand, Japan and other countries

Meet flight schedule for HGA Shipment preparation Line Assistant

Set manpower overtime schedule for daily and non working holiday.

Monitors 5’s on designated area and provide discipline to all members.

Leads the implementation of improvement in day to day operation of the team.

Check Actual work if complying with the Standard work procedure and Specification. International Rice Research Institute

Assistant-Data Administration

September 3 2013- December 19, 2014

(OCS, Office of the Director for Human Resource Services)

Update All Individual IRRI Personnel leave balances including Internationally Recruited Staff, Post Doctoral Fellow, Visiting Research Fellow and Country offices employees.

Sort the scanned Individual Personnel file and upload in Google docs. Clean the Position History data of each resource Extraction and uploading in OCS. Giving Access to Group and Resource person concerned.

Crop and Environmental Sciences Division

Assistant-Data administration

February 2, 2015- July 31, 2015

(Entomology Department)

Data encoding through endnote software to collect,create,organize store files, bibliography and article of researchers.

Preparation and coordination of trips and required logistic partners and scholars.

Coordinate internal and external communication including clearances for incoming and outgoing scholars, interns and OJT’s

C4 Rice Center

Senior-Data Administration

(October 22, 2015 up to present)

Monitor and maintain daily calendar of activities and assignments of the OU Head and Associate Manager.

Make travel arrangements such as: Prepare Request Authorization of Travel

(RAOT’s) Purchase Requisitions (e.g. air tickets) and Travel and Miscellaneous Expenses (T&ME) etc. and process visa applications as necessary

Coordinate and facilitate requests related to IT, work orders, meetings, visit requests and materials for publications.

Assist in formatting documents, writing letters, memos etc. for the OU Head and Associate Manager.

Maintain contact details of all C4 staff . Monitor C4 Office assets/resources . Keep track of basic office supplies by maintaining inventory and ordering new/additional basic office supplies as needed

Verify and record files and process documents including Purchase Orders, Travel documents, schedule conferences

Assist in record management (compiliation and input of data) Prepare bills and charges for services

Maintain petty cash

Process cash advance requests

Provide basic logistical support for the participation of staff/team members in defined events Welcome/guide visitor attending IRRI meetings, workshops or training and take care of the logistics for their presence. Assist in general administrative duties for workshops, conferences or seminars organized by IRRI Arrange accommodation and facilitate local and international missions including visits. Coordination of C4 Consortium Team Leader’s webex meeting Training

Finishing Course for Call Center Agent Training

Commbridge Academy International Inc.

July 16-31, 2009 (104 hrs)

Education

College (2010-2012)

Bachelor of Elementary Education

Major in General Elementary Education

Laguna State Polytechnic University, Los Baños, Laguna College (1993-1995)

Office Management with Computer

Laguna College, San Pablo City, Laguna

Skills

Mastery in Microsoft Office programs (Word, Excel, Access, and PowerPoint)



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