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Document Controller / Administrative Assistant

Location:
Philippines
Posted:
October 02, 2016

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R E S U M E

Candidate Name : Adelmo B. Capacia

Position Applied : ADMINISTRATIVE ASSISTANT

Current Position : PMT (Aramco) Lead Document Controller Preferred Interview Location : As per schedule

Passport Number : EB9550005

Contact Details : +966-***-****** ( acwvdl@r.postjobfree.com ) Current Location : Jeddah, Rabigh City, Kingdom of Saudi Arabia QUALIFICATION

Qualified professional with more than 13 years extensive experience in construction industries (EPC, EPIC); OIL and Gas Plants, Dredging and Reclamation, Engineering and Design Projects and Wastewater Treatment Plant.

Demonstrated equally effective skills in handling all the project related documents; drawings and correspondence, transmittal preparation, tracking and reporting thru database, (MDR) Master Document Register maintenance, etc.

Experienced to generate the documentation history by consistently monitoring and updating the Electronic Documentation Register or thru created Master Document Register.

With proven maintenance of computerized indexing / reporting / filing / retrieval system within an Engineering environment as a Document Controller.

Experienced to create of an effective Document Excel Tracking Register with Links to PDF files to Drawings, Documents Transmittals and Correspondences whenever it is required.

Willing to handle a variety of jobs to be done on a day-to-day basis.

A team player, team leader and have a strong drive and motivation to learn new things.

Train, lead, supervises and delegation of daily work to do to my assistant Document Controllers as per work plan and top priorities in the department. EDUCATION

Bachelor of Arts (AB) – Immaculate Conception College (1982 – 1986)

Secondary Education – Immaculate Conception High School (1978 – 1982)

Primary – Canda Elementary School (1970-1976)

OTHER COURSES TAKEN

Basic Computer Knowlegde – (1990)

OTHER SKILLS AND KNOWLEDGE

MS Office Applications (Word, Excel, Power Point)

Excel Master Document Register Creation

Microsoft Outlook, Express, Lotus Notes

PREVIOUS DATABASE USED IN THE PROJECTS

Access Database – Fluor Daniel Philippines

Proarch Database – Fluor Daniel Philippines

Icaps Database – Hyundai Engineering & Construction Co. Ltd. - Iran

Sicon Database – Qatar Petroleum - Qatar

ASSAI Database – Qatar Petroleum - Qatar

EMPLOYMENT RECORD

Page 2 of 6

SAUDI ARAMCO & SUMITOMO CHEMICALS (RABIGH REFINERY & PETROCHEMICAL PROJECT) CP 3 & 4 PACKAGES

RABIGH, KINGDOM OF SAUDI ARABIA

POSITION: PMT CP3/4 LEAD DOCUMENT CONTROLLER (ARAMCO) SPONSOR: GS CONSTRUCTION ARABIA CO. LTD. – MAIN CONTRACTOR JOB DESCRIPTION: PMT Lead Document Controller – November 28, 2013 to Present

Responsible for the entire D C C D o c u m e n t s in controlling, monitoring, coordination, transmittal preparation, corresponces, drawing / document, storage (soft & hard copies). MDR excel register maintenance, receive, circulation, distribution and follow-up to the department/site offices.

Coordinates to all concerned departments, focal points, via email (Outlook) concerning incoming/outgoing document status.

Prepares immediate assistance and response pertaining to incoming/outgoing document/drawing request/queries needed by the contractors.

Delegation of daily urgent work to do to DCC subordinates.

Prepares Document Status Reports on a weekly basis.

Ensure that documents are approved prior to use.

Review and update as necessary and re-approve the documents.

Ensure that relevant versions of applicable documents are available at points of use.

Ensure that changes and current revision status of documents are identified.

Ensure that documents remain legible and identifiable.

Ensure that no obsolete documents are seen in the organization.

(DWTP) DOMESTIC WASTE WATER TREATMENT PLANT

MESAIEED INDUSTRIAL CITY, STATE OF QATAR

POSITION: SR. DOCUMENT CONTROLLER

SPONSOR: HYOSUNG EBARA ENGINEERING CO. LTD. – MAIN CONTRACTOR JOB DESCRIPTION: Sr. Document Controller – July 17, 2009 to May 31, 2013

Manage, update and maintenance of (MDR) Master Document Register to monitor and track down all incoming and outgoing documents / drawings / correspondence status and revision history.

Manage and assign outgoing document / drawing number / transmittal nos. of respective discipline requested by the concerned department. Update the document register as per issued reference nos.

Perform quality control checks for all project related documentation in accordance with project document control procedures. Verify revision sequence which includes receipt of client comments before the next issue, compliance statements when required.

Prepares / monitor all submittals to client (Qatar Petroluem) such as engineering drawing and documents, material submittals, SPIR, daily report, monthly report and other related documents for information / review / comment or for approval.

Prepares Weekly Status Reports of submitted deliverables, outstanding deliverables and overdues of the respective discipline as registered in MDR latest status.

Coordinates with client (QP), engineering design team (KEO), HEEC site engineers, sub- contractors, vendors with their respective focal points to expedite or discuss submittal discrepancies and other related activities. Prepare compliance when required.

Record and safely stored all electronic backup files (PDF) and hard file copies of all incoming and outgoing transmittals / drawings / documents / correspondences / misc. For references and immediate archiving as required.

Perform proper filling, storage, indexing and tagging all project documents for easy and immediate understanding of every concerned personnel.

Train, lead, supervises and delegation of daily work to assistant Document Controllers as per Page 3 of 6

daily work activities and top priorities in the department.

Perform other related work that may be assigned from time to time by immediate superior. EPIC FOR DREDGING, LAND RECLAMATION AND CONSTRUCTION OF BREAKWATERS FOR RAS LAFFAN PORT EXPANSION PROJECT (RLPEP) (QATAR PETROEUM) RAS LAFFAN INDUSTRIAL CITY, STATE OF QATAR

POSITION: QATAR PETROLEUM (PMT) DOCUMENT CONTROLLER SPONSOR: ROYAL BOSKALIS WEST MINSTER MIDDLE EAST LTD / JAN DE NULL DREDGING LTD. (JOINT VENTURE) – MAIN CONTRACTOR

JOB DESCRIPTION: QP (PMT) Document Controller – Oct. 15, 2006 to June 30, 2009

Plan and manage all documentation activities conform to the accurate and systematic storage and retrieval system and liaise with divisional personnel to ensure that the documentation follows the accurate tracking reference numbering.

Performed receiving and distribution of the incoming documents/drawings from / to contractors and other related documents to assigned recipients/disciplines for ACTION, INFORMATION or COMMENT.

Transmit urgent/critical documents / comments on the priority target dates. Prepares the Reply Transmittal for outgoing documents/drawings to contractors with QP comments, No comment or AFC. Updates the EXCEL REGISTER and ASSAI for both incoming and outgoing documents on a daily basis.

File and maintain the latest revision status of documents/drawings in QP-DCC Master File. Maintain a current and superseded set of Project hard copy deliverables and Electronic Register of such.

Monitor, distribute thru email and fax all incoming and outgoing correspondence to contractors/recipients as per distribution matrix. Update register to OPEN and CLOSE status of activities.

Maintaining a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.

Ensure all hard and electronic copy distribution of controlled documents to focal point.

Maintain documents for transmittal process for project documents.

Expedite and maintain acknowledgements to transmittals. Expedite responses to transmittals sent for review/comment.

Sending of Drawing Transmittals and Submittals. • Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Manage the document/drawing review process, Internal and External.

Assists visitors in locating drawing / documents. Performs other related work that may be assigned from time to time.

ENGINEERING AND DESIGN

3RD FLOOR ASIAN STAR BLDG., ASEAN DRIVE, FIL-INVEST CORPORATE CITY, ALABANG, MUNTINLUPA 1781, PHILIPPINES

POSITION: DOCUMENT SPECIALIST ll

SPONSOR: (FDIP) FLUOR DANIEL INC., PHILS. – MAIN CONTRACTOR JOB DESCRIPTION – Document Specialist ll – November 1, 2005 to October 10, 2006

Performed Technical Document Control as part of the project operation group and responsible for handling project documents both supplier documents and Fluor Daniel Engineering Drawings, which include data sheets, specification etc. Plays a very important role in helping to meet the completion schedule of projects engineered, procured and/or constructed by Fluor Daniel, and

To support engineering to obtain, track and control all the data. Page 4 of 6

Responsible also in the distribution of supplier/fabrication drawings.

To obtain project data in accordance with the contract/purchase order requirements from suppliers, maintain control of the data.

Responsible for issuing, recording, tracking, forecasting and reporting of various documents on a project.

Responsible for issuing to the client all drawings, specification and other miscellaneous engineering data originating on the Task force and all drawings and data received from suppliers. This provides a uniform system for issuing, recording, tracking, forecasting and reporting status of various documents on a project.

Monitoring and follow-up the status of documents for Review. SOUTH PARS DEVELOPMENT PHASE 4 & 5 PROJECT ON SHORE GAS FACILITIES P. O. BOX 753991-111 ASSALUYEH POST OFFICE BUSHEHR, ISLAMIC REPUBLIC OF IRAN POSITION: DOCUMENT CONTROLLER (ACTED LEAD)

SPONSOR: (HDEC) HYUNDAI ENGINEERING & CONSTRUCTION CO. LTD. – MAIN CONTRACTOR JOB DESCRIPTION – Document Controller (Acted Lead) – October 1, 2003 to July 1, 2005

Document Controller in the Commissioning Department, ICAPS SECTION. Supervises and monitors the Dossier preparation. Delegation of daily work/activities concerning PRECOM & COMM’G DOSSIERS preparation as scheduled on RFC/RFSU Plan list.

Gathering and compilation of documents pertaining to the PRE-COMMISSIONING and COMMISSIONING activities in a DOSSIER arranged by SUBSYSTEM, which shall contain all information required to demonstrate a subsystem has reached the READY FOR COMMISSIONING and READY FOR START-UP status.

Monitoring the progress of Subsystems of PRE-COMMISSIONING & COMMISSIONING through ICAPS PROGRESS EXECUTION REPORT SYSTEM for (RFC) Ready for Commissioning Certificate and (RFSU) Ready for Start-Up Certificates preparation as per RFC/RFSU PLAN and priorities.

Prepare and Issue RFC / RFSU CERTIFICATES for Subsystems that have reached the READY FOR COMMISSIONING/READY FOR START-UP Status.

Maintaining all documentation and records of completion activities on the file and microcomputer.

Maintaining records of all design changes for updating the operating manual towards the end of work.

Locate and prepare P & ID Mark-up drawings as required by subsystems for DOSSIER attachments before issuing the advanced photo copies to the Client.

Inspect / review and update all Dossiers for Final handover to the Client.

(NGL 4 EPC PROJECT) NATURAL GAS LINE CAPACITY PROJECT P.O. BOX 50167 MESAIEED, DOHA, STATE OF QATAR

POSITION: DOCUMENT CONTROLLER / TEST PACKAGE COORDINATOR SPONSOR: (HDEC) HYUNDAI ENGINEEERING & CONSTRUCTION CO. LTD. – MAIN CONTRACTOR

JOB DESCRIPTION – Document Controller / Test Package Coordinator – April 1, 2002 to Dec. 2, 2002

Actual job performed as Test Package Coordinator and Punch Operator and Coordinator for

(NGL-4 EPC PROJECT) Natural Gas Lines – 4, Engineering, Procurement & Construction Project at MESAIEED, QATAR, Joint venture of Snamprogetti and Hyundai.

Checks/Controls/monitors/follow-up and updates PUNCH LIST STATUS REPORT and TEST PACKAGES STATUS REPORT for final handover documents.

Scan and files all the important documents that have been used in the project.

File all the necessary documents for reference and review purposes.

Maintaining all documentation and records of completion activities on the file and microcomputer. Page 5 of 6

(MIAA) MANILA INTERNATIONAL AIRPORT AUTHORITY

NAIA PASAY CITY, PHILIPPINES

POSITION: GREETER’S / LOBBY INSPECTOR / COORDINATOR JOB DESCRIPTION: Greeter’s / Lobby Inspector / Coordinator – January 1, 1999 to March 15, 2002

Operational Inspector in the IPT/LOBBY, Collection Division. Acted as Night Shift Inspector / Coordinator for Greeters Lobby and Parking Operation.

Coordinates with the Tellers and gatekeepers assigned in the Lobby and Parking areas.

Monitors/records/updates the tickets on hand and tickets issued by the tellers by its respective serial numbers.

Receives/re-checks retrieved tickets, teller’s remittance reports and gatekeepers as well.

Maintains official reports and documents relating to the operations and activity of the office.

Prepares and submits monthly reports of collections. Assists the duty supervisor in preparing the daily schedule of deployment of tellers and gatekeepers.

Assists in the issuance of VIP Room accommodation official receipts.

Performs other related work that may be assigned from time to time. SAVE-A-LOT PAID IMPORT INC.

NODE lll LEVEL 3 ROBINSONS GALLERIA – EDSA COR. ORTIGAS QUEZON CITY, PHILIPPINES JOB DESCRIPTION: Store Supervisor – January 5, 1995 to March 15, 1996

Develop plans and programmes, sets goals and objectives, schedules and budgets for the selling area.

Selects, retains and motivates subordinates for high performance and productivity.

Maintains controls that will ensure accomplishments, monitoring of status and progress of activities.

Enforces observance of company policies, systems and procedures, work rules and regulations, recommends disciplinary and personnel actions such as selection, hiring, promotions, suspension and discharge and salary adjustment and personnel movement.

Monitor and evaluate the performance of sales clerks and baggers.

Conducts orientation for new products and proper displaying of merchandise.

Determines fast/slow moving items and uses the same as the basis for stock order/requisition from the warehouse and from the purchaser.

Determined the good or bad condition, discrepancies upon the delivery of merchandise and make corresponding report thereof.

Attends to customer queries and complaints and decides according to set guidelines.

Kept, filed all the necessary papers/documents such as; delivery receipts, sales invoices, stock requisition slips and purchase orders received.

Prepared monthly receiving reports of the merchandise. INCREASE YANBU CRUDE EXPORT CAPACITY PROJECT (ARAMCO) P.O. BOX 84 DHAHRAN AIRPORT 31932, KINGDON OF SAUDI ARABIA POSITION: DOCUMENT CONTROL FOREMAN

SPONSOR: (MABSA) MANNESMANN ANLAGENBAU ARABIA LTD. – MAIN CONTRACTOR JOB DESCRIPTION: Document Control Foreman – October 7, 1991 to Jun 15, 1993

The service covers the entire project scope of works in the Saudi Aramco Increase Yanbu Crude Export Capacity project.

Performed receiving the incoming documents/drawings from Flour Daniel Houston Texas, Aramco and from other vendors company.

Re-checked/re-viewed/updated the revisions of drawings in the computer system, stick files and flat files.

Maintained the orderliness and safety of all original drawings in the store room.

Assisted visitors in locating the particular drawing/document.

Prepared transmittal for the issuance of documents requested by the different job sites. Page 6 of 6

Responsibly on the orderliness of all documents possessed by the project. Performed in other related works from time to time.

(DTI) DEPARTMENT OF TRADE AND INDUSTRY- REGION IV

7/FLOOR SMS BLDG. SEN. GIL PUYAT AVENUE, MAKATI CITY, PHILIPPINES JOB DESCRIPTION – Property Officer / Custodian – January 2, 1990 to May 31, 1991

Acted as Property Custodian and is primarily accountable for supplies, equipment and materials and make periodical inventories thereof.

Maintained records of all accountable properties.

Direct work of storekeeping, buying/purchasing property personnel.

Performs other related work that may be assigned from time to time by the immediate supervisor. JOB SUMMARY

Responsible for the entire Engineering Document in controlling, monitoring, coordination, transmittal preparation, document/drawing number control and allocation, storage (back-up) soft/hard copies of documents, database / excel register maintenance, circulation and distribution of documents to assigned coordinators/focal points for review/comment and action, Document Status Report preparation. MAIN TASKS

Document Controlling - Controls the flow of incoming and outgoing documents in the DCC Department.

Tracking and Monitoring - Ensures that all incoming and outgoing documents are being tracked and monitored in the DCC in order that proper and timely responses be rendered by the concerned Engineers.

Maintenance of the document system - Maintains the MDR system to ensure that all outgoing and incoming documents are timely transmitted and disseminated.

Quality - Ensures that all outgoing documents have undergone the review and approval of the concerned person before transmission to the recipients

Filing and Archiving - Responsible for the implementation of the DCC Team filing, back-up soft/hard copies and archiving procedures.



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