Project Manager Administrative Assistant

Professional Summary

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.

Skills

Advanced MS Office Suite

Adobe Acrobat X Pro

Obtained Fed. Secret Clearance

80 WPM Typing Speed

Project Coordination

AR/AP Experience

Advanced Clerical Knowledge

Report Analysis

Employee Training

Excellent Communication Skills

Strong Interpersonal Skills

Public Speaking Experience

Work History

SECURITY SPECIALIST III 12/2012 to 08/2016

Aerojet Rocketdyne – Sacramento, California

Ensured the security department stayed within budget parameters, avoiding shortfalls, overruns, and budget cuts.

Saved the company money by researching best travel rates, booking with a trusted business partner, tracking per diem rates, and limiting commute costs.

Managed incoming and outgoing correspondence and initiated communications for routine departmental needs.

Ensured executive and management teams adhered to tight schedules by managing calendars and setting reminders.

Maintained professional and technical knowledge through continued education, workshops, personal networks, and professional societies.

PROJECT COORDINATOR 08/2006 to 10/2012

Stantec Architecture – Sacramento, California

Ensured each project progressed smoothly by processing change orders, managing project manager calendars, and coordinating meetings.

Managed administrative paperwork for the project manager, such as estimates, contracts, and requests for information.

Conducted research, prepared briefing materials, agendas and decks for all project meetings.

PURCHASING AGENT 04/2004 to 08/2006

Ramos Oil Company – West Sacramento, California

Saved the company money by researching best prices for the 1300+ products.

Managed supply chain by placing, tracking, and finalizing product order.

Coordinated dealer visitations, company special events, and other employee morale functions.

ADMINISTRATIVE ASSISTANT 02/1998 to 04/2004

Robert Half, Intl –Sacramento, California

Provided high-level administrative support of several top-earning corporations.

Conducted research, proofed briefing materials, created agendas, and compiled reports for executive team.

Other administrative duties as needed

Education

2006 - Bachelor of Science: Business Administration, UNIVERSITY OF PHOENIX - Sacramento, CA

M.B.A. PROGRAM: Business Administration UNIVERSITY OF PHOENIX - Sacramento, CA

Community Volunteer Experience

Showing Up for Racial Justice (SURJ) • Sacramento Food Bank • Sac City Rollers • Sacramento Railroad Museum • Cheer In The Halls, Shriner’s Hospital

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