Executive Assistant
Resume:
Lynne Burnett
Santa Monica, CA
*********@****.***
Type 75+ wpm
MS Word Expert
Transcription Expert
MS Excel Expert
MS Project Intermediate
Access 2000 Intermediate
Adobe Acrobat Pro Intermediate
Arc View GIS Intermediate
PowerPoint Intermediate
MS Outlook Expert
MS Visio Intermediate
QuickBooks Intermediate
Filemaker Pro Intermediate
Windows Expert
SharePoint Intermediate
Oracle Intermediate
HRIS Intermediate
FootPrints Intermediate
MS Office 2013 Expert
I have over 15 years of executive assistant experience.
WORK EXPERIENCE:
10/2014 – 6/2016 Executive Assistant 2 State of Oregon Employment
Confidential secretary, manage calendars for 9 managers, including CIO and DCIO. Arrange air travel, hotels, cars, book meetings, purchase office supplies and handle all SPOTS card transactions. Prepare expense reports, process invoices, receipts, mail, event coordination, attend meetings, take minutes, create PowerPoints, spreadsheets, forms, word documents, process weekly reports, data entry, phones, archive, manage department move and logistics, prepare new recruitments, set up interviews, conduct background checks, new hire orientation
11/2013 – 9/1/2014 Administrative Assistant Clean Water Services (Contract Work)
Assist various departments for backflow work. Assist billing with mailing out bills and recording returned addresses, assist finance with filing, scanning, SharePoint and Oracle database, mailing, assist risk management with scanning, filing, database, assist engineering department with contracts, submittals, proposals, job costing, filing, scanning, organizing, mail, supplies, phones, assist legal with archives and back up receptionist
5/2013 – 7/2013 HR Administrative Assistant Ajilon (Contract Work)
Transferred all employee files to new banks format, processed new hires and terminations, conducted interviews and exit interviews, verified employment, assembled training binders, answered phones, processed mail, ordered supplies, worked with HRIS software
1/2013-5/2013 Executive Assistant 2 Galt Foundation (State Contract Work)
Managed Chief Education Officer’s calendar, scheduled extensive amount of appointments, handled correspondence, responded to invitations, maintained files of invitations, attended meetings, prepared briefs for events, answered phones, set up conference calls, made domestic and international travel arrangements including, hotel, meeting rooms, car service, dining reservations, filled out expense reports, ran errands, processed all mail, ordered office supplies
11/2011 – 1/2013 Admin Asst., Records Clerk, Technical Librarian Evergreen Helicopters of Alaska
Performed multiple general clerical duties including, purchasing supplies, document management, scheduling flights, data entry, word processing, scheduled meetings, SharePoint, payroll, filing, copy, scan, archives, maintained technical library, Notary duties, created all correspondence, spreadsheets, manual production, supervised other clerical staff, took and transcribed minutes, processed new employees, maintained aircraft records for multiple aircraft, created forms, shipping, open/process mail, processed multiple documents in Avtrak program
Lynne Burnett, 503-***-****
9/2010 to 10/2011 Administrative Assistant Galt Foundation (State Contract Work)
File, copy, scan, proofread, edit, format, post AR to accounts, document/file management
set up/attend meetings, took minutes, used PowerPoint, set up GoToMeeting for participants, performed banking tasks, assisted Board of Directors, created agendas, processed applications and licenses, used SharePoint, MS Word and Excel and PowerPoint
3/2009 to 3/2010 Legal Assistant Spooner & Much PC
Fax, copy, scan, filing, mail functions, transcription/word processing of all legal documents,
filed court documents, conducted research in OJIN, and processed DMV record checks, processed all AP/AR for client files, summarized deposition transcripts, Notary Public
5/2005 to 4/2008 Office Manager Olsen Agriculture, OR
Executive Assistant to President
Fax, copy, scan, customer service, document management, postage meter, refills, order supplies, ordered all office supplies, draft correspondence, mail, cell phones – set up, order, fix, maintain
Manage payroll for farm labor employees, handle all confidential documents, shipping/receiving, UPS, Fed-Ex, DHL, account representative on vendor accounts, purchase, maintain all office equipment, ran errands, make bank deposits, reconcile bank statements, annual file rotation, set up files, archive old files. Event coordinator, light accounting and bookkeeping duties, process state and federal monthly/weekly reports. Supervisor of two employees
Human Resources
Created and posted job notifications, explained applications, set up interviews, enrolled new employees for employee health plans, keys, time-cards, explain employee handbook and conduct training
REFERENCES:
Bill Truex Cathleen Healy
State of Oregon - OED State of Oregon - OEIB
CIO Chief of Staff for Dr. Rudy Crew
Phone: 615-***-**** Phone: 202-***-****
Clayton Brown Nigel Richardson
Clean Water Services Erickson
RAD Manager DOM
Phone: 503-***-**** Phone: 971-***-****
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