Accounts Payable Administrative Assistant

Lorraine Mouton

**** *** ****** **., ********, Texas 77339 / 832-***-**** / *******@****.***

Objective

Administrative Assistant or Cash Management

Professional Achievements

Accounting Administrator – Temp.

Archrock Logistics – Houston, Tx.- 06/16 to present

Scan invoices into MarkView

Enter invoices into Oracle and process

Accounting Administrator

OCS, Inc.- The Woodlands, Tx.- 09/12 to 06/15

Create Purchase Orders

Process Invoices and P.O.s

Weekly check run

Daily Deposits

Process Cash Receipts and Credit Card Payments

Receive merchandise and bill clients

Edit Billing Invoices and Post

Collections

Cash Management

LaTrelle’s Management Inc. – Kingwood, Tx.- 11/09 to 06/11

Check balances in all bank accounts

Cash Management meetings every day

Check runs for 8 to 10 different check books daily

Funding Payroll accounts bi-weekly

Reconcile 25 bank statements

Cleaning up A/P and Great Plains system

Administrative Analyst – Temporary Assignment

Resolution Engineering – Kingwood, Tx. – 07/09 to 11/09

Review documents for the Insurance support division

Log the documents into Excel spreadsheets

Tag and note comments into Concordance

Office Administrator

CESI Chemical – The Woodlands, Tx. - 10/08 to 2/09(Laid Off)

Maintained Human Resource files and continuing training for 12 employees

ADP payroll entry of timesheets and expense reports for all employees

Procurement of office and shipping supplies

Managed building and office maintenance

Coded and processed accounts payable and scanned to corporate

Accounting Assistant – Temporary Assignment

Accountemps and Kingwood Personnel – Kingwood, Tx. - 6/07 to 10/08

Processed daily deposits for 10 companies to Excel and Peachtree

Generated bank reconciliations for 10 companies

Executive Assistant to VP of Manufacturing

MMI Products Inc. – Houston, Tx. - 12/03 to 5/07(Laid Off)

Coordinated Travel and meeting calendars for two executives

Maintained a database for seven branches

Processed Corporate Monthly Cost report presentations

Created and proofread all letters, memos, spreadsheets, itineraries

Vehicle Fleet management for seven branches

Accounts Payable Administrator

US Filter Recovery Ser. Hydrocarbon – Houston, Tx. - 9/02 to 10/03

Processed invoices for 11 branches and corporate office

Researched and resolved accounts payable inquiries and issues from the branches and vendors

Accounting Coordinator

SandStream Communications & Entertainment – Lewisville, Tx. - 8/98 to 5/02

Responsible for full cycle accounts payable, full cycle accounts receivable and month end close for four companies

Accepted and coordinated check and wire transfer requests

Bank reconciliations and GL reconciliations

Developed, implemented, and maintained the procedures manual for accounts payable, accounts receivable, billing, and purchase order systems

Installed and set up the purchase order module(Acc Pac)

Skills:

Oracle

Great Plains

QuickBooks

Peachtree

Supervisory skills

PowerPoint

Excel – Pivot Tables and V lookups

Word

Outlook

Typing (55 + wpm)

Proofread

Create procedures manuals

Human Resources – new hires and continuing training

ADP Payroll

Implementation of accounting and Purchase Order systems

Accounts Payable

Accounts Receivable

Collections

Process deposits for 10 companies

Bank Scanning of Deposits

GL Reconciliations

Procurement – office and shipping supplies

Maintaining databases

Navision

AS 400

JD Edwards

Authorize.com

Concordance

I Pro

Syrus

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