Office Administrative Assistant
Resume:
BEVERLY J. HAMPTON
*******@*******.***
EMPLOYMENT HISTORY
EXECUTIVE ASSISTANT September 2015 - present
BlackDoctors.com Corporate Office
Coordinate international and domestic travel plans
Respond both to internal and external e-mails and telephone inquiries
Compose letters and memos
Schedule meetings along with calendar management
Prepare and process invoices and travel reimbursement expense reports
Coordinate conference calls
Sorts and distributes office mail
Maintain and update filing system
Maintain information database
New hire onboarding (assign desk/office space, PC setup, etc.)
Responsible for working with vendors
Troubleshoot office equipment issues
Reception Relief
Performs additional duties, projects and assignments as required
ADMINISTRATOR October 2000 – June 2015
Corporate Finance
Fitch Ratings
Entered Travel & Expense Reimbursements for the Corporate Department.
Made domestic and overseas travel/hotel arrangements upon request on a daily basis.
Acted as a back-up for internal approvals.
Scheduled meetings via Lotus Notes/Outlook
Responded to internal and external phone and e-mail inquiries.
Maintained compliance documents within our compliance database with quarterly reports and other pertinent documents.
Reserved conference rooms via our room reservations database (MRM).
Maintained the Corporate Department’s Group Calendar & Rating Meeting Calendar with updated Analyst information.
Maintained e-mail distribution list and updated organizational charts for the Corporate Dept.
Scheduled WebEx and video conference meetings per analyst request
Distributed meeting itinerary and other meeting materials
Coordinated yearly Senior Management planning sessions. This included sending out the invitation, locating the meeting venue location, dinner location, and coordination of all power point presentations to be made, etc.
Responsible for setting up departmental staff meetings, special events and management meetings with outside clients.
Worked closely with departmental Senior Analyst and their Junior Support Analyst in coordinating Rating Committee Meetings within a fast paced environment. Committee responsibilities ranged from scheduling committee meetings via Lotus Notes/Outlook, reserving the conference room, sending the committee invitations, distributing the committee presentations to attendees and insuring that our meeting quorum requirement met government compliance requirements for each meeting. This also included updating data and uploading committee related documentation to our compliance database after each committee in a timely manner.
BEVERLY J. HAMPTON PAGE 2
Prior to our BRM Dept. taking on the responsibility for billing our issuers/clients I was responsible for our negotiated fees billing.
Other responsibilities included onboarding of the Corporate Department new hires, departmental timekeeping, typing of correspondence, filing, ordering supplies, receptionist relief, and other projects as needed.
ADMINISTRATIVE ASSISTANT June 1995 – February 2000
Financial Services
Heitman Properties Ltd. / Kennedy-Wilson International
Responsible for making quarterly Workers Compensation, Earthquake and General Liability Insurance premium payments for properties.
Generated General Ledgers, Operating Statements, Tenant Ledgers reports for property and corporate office personnel upon request.
Processed security deposit refund request from property personnel for prompt payment.
Handled payment of properties vendor invoices by investigating accuracy of invoices received and then processed for payment.
Distributed checklists for new properties to insure property setup.
Coordinated property and corporate office personnel travel arrangements.
Typed general correspondence and excel spreadsheet preparation.
Assisted with organizing training sessions and corporate lunches.
Contact person for property (clients) and corporate office inquiries.
Maintained back-up diskettes from special property set-up.
Compiled and distributed monthly report packages to property owners.
Received recorded and filed audit packages and quarterly review reports for company use. Made follow-up calls to properties regarding any missing audit packages.
Maintained departmental files opened and distributed department mail, receptionist relief. Worked on special projects as needed.
Additional prior experience can be supplied per request.
SKILLS
Typing (60 WPM) Microsoft Word Yardi Accounting System
SAP (T&E) Microsoft Excel Rent Roll Accounting System
Lotus Notes Microsoft Outlook Factset
MRM (Meeting Room Mgr.) Microsoft Power Point s
CFC/DMS (Compliance) 10K Wizard
EDUCATION
September 1979 – October 1980 September 1975 – June 1979
Taylor Business Institute John Marshall Harlan
200 West Monroe 9652 South Michigan Avenue
Chicago, Illinois Chicago, Illinois
REFERENCES
Available upon request.
Contact this candidate