Executive Assistant, Office Manager, Payroll & Benefits Administrator

TASNEEM KHAIRULLAH

Mississauga, ON

*****************@*****.***

Phone: 905-***-****

CAREER SUMMARY

A polished Executive Assistant with several years of experience planning and directing business affairs for CEO and high level Executives.Recognized for superior business acumen; poised in high pressure, fast paced business environment.Utilizes project management principles to independently plan and direct high level business affairs.Strong verbal and written communicator with the wisdom to build open relationships while maintaining confidentiality

AWARDS

Team Achiever Award at CIBC for Advertising Agency RFP Mar 2013

Nominated for Achiever Award at CIBC for managing the Partner Management

TIFF Event 2007

WORK HISTORY

Red Cross Volunteer - Administrative Services since Mar 2016

MacAnne Management

Executive Assistant, Payroll & Benefits Administrator Apr 2013 – Oct 2015

CIBC 2006 - 2013

Executive Assistant to Vice President Marketing Apr 2011 – Mar 2013

Administrative Assistant to Director, Partner Management July 2006 – Mar 2011

EURO RSCG now known as Havas Worldwide Nov 2004 – May2006

Office Manager

SYSTEMS EXPERIENCE

ADP Pay at Work online payroll system

Microsoft Word, Excel, PowerPoint

Sun Life Online Enrollment System

Human Resource Information System: PeopleSoft, HR Simplified

Ariba online tool for processing expenses at CIBC

Contract Manager online tool at CIBC

Worldox; PC Law; Amicus online systems

Hire Performance system for Background checks on new hires

SKILLS

Ability to work autonomously and within a team to manage priorities.

Excellent organizational, follow-up skills and strong attention to detail

Provide timely and accurate responses to client requests

Strong verbal, written communication skills and maintain positive interpersonal relations

Demonstrates professionalism, emotional intelligence and sensitivity when interacting with members of our large culturally diverse consumer and employee populations

Advanced technical skills with regard to using office equipment (fax, scan, copy)

Demonstrate pride in work and strives for excellence to achieve the best possible results

Maintain confidentiality, and work under pressure within short time constraints.

Advanced proficiency in MS Office applications (Word, Excel, PowerPoint and Outlook)

DUTIES & PROJECTS WORKED ON

At Law Firm managed calendars, travel arrangements, executive committee agendas, bi-monthly payroll on ADP Pay at work, employee benefits with Sun Life, new hire orientation, attendance management and personnel files for firm.

At CIBC proactively manage the Vice President’s calendar setting internal and external meetings as per priorities, while maintaining and building effective relationships; assist with PowerPoint presentations, agenda management, process invoices, expenses online on PeopleSoft, for the VP and Senior Directors.

At CIBC managed calendars of Directors for team and client meetings, travel arrangements, event planning and budget management. Back up for executive assistant to Vice President Marketing.

Card Products Division, Directors Plan – Successfully coordinated the 2010 Plan presentation to the SVP. Compiled the Marketing deck. Ensured all final presentations from Technology, HR, Operations, Finance, Risk and Marketing departments, which were highly confidential, were compiled and distributed on day of Plan

Received an Achiever’s nomination for managing the Partner event hosted at the Toronto International Film Festival (TIFF) 2007. Was recognized for the detailed and methodical planning in sending invites to more than 250 invitees and keeping track of acceptances and ensuring tickets were only sent to these partners to ensure maximum attendance.

Budgets, invoice processing and tracking – manage the teams advertising & purchasing, operation budgets. Liaise with finance on a monthly basis and be the point of contact for the team to get information on available funds in the budgets. Processes invoices as per signing authority in a timely manner and track these using pivot tables for easy access to information.

Maintained Vendor Contracts on online Contract Manager System.

Maintain personnel files library for the team as per CIBC HR checklist, champion and ensure team adherence to all HR policies.

EDUCATION

Human Resources Certificate - Sheridan College

Bachelor's Degree in Economics

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