Secretary (office automation)

Helen Butcher

*** ******* **.

Medway, MA *****

508-***-****; *******@*********.***

SUMMARY

Over 25 years of administrative experience supporting managers and executives in a fast-paced, research environment where errors can have significant, negative consequences. Very, high-quality work history. Work effectively with teams composed of diverse backgrounds. Security clearance. Excellent trainer for new employees and for employees needing to develop new skills.

SKILLS

Team Player

Microsoft Applications

Harvard Graphics

Trainer

Work well under pressure

Self starter

Able to handle multiple tasks

WORK EXPERIENCE

US Army Natick Solder Systems Center, Office Automation, Natick, MA 1972 - 1998

Department Secretary

Maintained files and checked files for proper distribution. Received incoming correspondence and screened material prior to distribution for suspense dates, established controls and followed up with my supervisor to insure suspense dates were met. Provided guidance to other office clerical personal as required.

Received visitors and phone calls to the office, ascertained the nature of requests and directed callers to the appropriate staff. Reviewed correspondence prepared for signature by my supervisor. Checked spelling, grammar and typographical errors to make sure correspondence conformed to formats and procedural requirements.

Prepared correspondence, memorandums, reports, Power Point charts, travel request and vouchers, manuscripts and scientific data. Formatted and utilized office automation software to prepare spread sheets, graphics, charts, graphs and routine reports.

Performed a variety of other administrative duties such as reviewing employee time cards (I made sure proper hours worked and leave taken were recorded correctly), set up and maintained record and control procedures for inventory management, arranged travel plans, completed request and authorization of travel, requisition of office supplies and equipment, set up of meetings for my supervisor.

EDUCATION

New England Business School, Holliston, MA. Graduated 2nd in class after completion of Secretarial courses.

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