Executive Administrative Assistant

JASON C. LEONTI

Huntington Beach, CA

408-***-**** cl

***********@*****.***

Dedicated, driven, and meticulous Administrative Specialist who undertakes complex assignments, meets deadlines, and delivers superior performance. Operates with a strong sense of urgency and dedication to the company and thrives when challenged. Core strengths include: Interpersonal communication (written & verbal), detail orientation/accuracy, multi-task and multi-project management, operational streamlining, general office procedures and protocols, assimilation of new skill sets.

ACCOMPLISHMENTS

Created new procedures to streamline and upgrade statistical tracking information

Lead training for program participants in computer, clerical, and customer service

Provided voice-over work for voice mail system, tours and promotional videos

Designed and created advertising and promotional materials for various industries

Coordinated travel logistics for annual conference of 40 VIPs

Registered and supported 190+ individuals from 26 countries for Stanford University's Professional Publishing Course and Executive Refresher Course

PRINCIPAL SUPPORT

Dedicated support to principals including President, VP, CFO, Executive Director, Finance, Sales

Coordinate creation and execution of executive documents/correspondence

Maintain calendar to coordinate meetings, presentations, and travel

Direct standards development for company policies and procedures

Collect and process monthly expense reports

ADMINISTRATIVE ASSISTANCE

Utilize thorough understanding of company to provide cross functional support, address Executive, internal staff, and client needs

Assist in development and maintenance of document management procedures

Enhance communication between executive teams and company departments while fostering vendor and customer relationships

Manage supply inventory and orders

Works independently with minimal supervision to ensure efficient operations

EDUCATION AND PROGRAMS

4.0 Honor Roll Student at Trend College in Sales/Business Management

Microsoft Office Suite - Word, Excel, Powerpoint, Outlook, Internet

Quickbooks - maintenance of customer records, creation of invoices, purchase orders, statements

Raiser’s Edge - donation management software

Photoshop and Lightroom - for creation of marketing and promotional materials

Various in-house and proprietary software systems

PROFESSIONAL EXPERIENCE

5/16 to 6/16 City of Anaheim Public Utilities Department

Senior Secretary

Intake and processing of multi-million dollar value invoicing for various power supplies and programs throughout Southern California and neighboring states. Ensure prompt receipt, recording of management signature process, and dispersal of payment requests to City Treasurer.

4/14 to 4/16 National Cash Systems, Irvine, CA

Executive Administrative Assistant ll reporting to company President

Administrative support to President, company partners, sales personnel, tech department, accountant, and auditor

Responsible for all facets of contract processing for ATM sales, leasing, rentals, and placements

Front-line customer assistance, troubleshooting, and problem-solving for related accounts

Created and revised systems and procedures by analyzing operating practices, record keeping systems, forms control, and implementing changes

Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions

Monitored and maintained sponsoring bank, network, processor requirements and procedures

Data entry, A/R, A/P, filing, scanning, and maintenance of customer/vendor records in QuickBooks and various databases

Provided marketing support to President by facilitating marketing projects with contracted 3rd party companies, SEO, vendors, and Web Developers, designed and created marketing materials

Ensured operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Assimilated, trained, and supervised additional administrative staff

11/12 to 7/13 Career Closet of Santa Clara County, San Jose, CA

Front Office Coordinator and Work Experience Assistant reporting to and directly assisting Executive Director, Program Development, and Accounting

Trained work experience participants in general office protocols, computer and customer service skills, calendar maintenance, client and donor contact, reception and client greeting

Created new website to increase efficiency and lower costs

Introduced new procedures to streamline and upgrade statistical tracking information

Updated and created office forms, flyers, and electronic advertising

6/12 to 10/12 United Way Silicon Valley (Contract Assignment), San Jose, CA

Campaign Assistant reporting to VP of Corporate and Revenue Development

Administration of the California State Employees' Charitable Campaign

Assistance with forms, flyers, brochures, and other collateral

Donor and partner agency information updates

Oversight, editing, and distribution of social media content

6/08 to 9/09 Second Harvest Food Bank, San Jose, CA

Donor Services Coordinator

Front line coordination for donations and food drives, both private and public

Handled food drive logistics, materials delivery, drive preparation, scheduling, and support

Maintained Monthly Harvest Club, a program for recurring financial donors

Manned Donor Services Hotline, assisting and directing all incoming donor calls

Produced and edited tax receipts, acknowledgment letters, and donor correspondence

Provided administrative support for fundraising, finance, development, and logistics departments

Assisted in the selection and training of seasonal staff.

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