Executive Assistant Administrative
Resume:
CHERYL BEATO
HOUSTON, TX ****5
**********@*******.***
WORK EXPERIENCE
ALL STAR STAFFING, PEOPLESHARE & KELLY SERVICES January 2010 - Present
Have been working in a contract capacity as an executive administrative assistant for All Star Staffing and Adroit Partners for various corporations. I am seeking a senior level executive assistant position where I can utilize my 15 years of experience. I have served as an executive assistant to the President of Drinker Biddle & Reath, the President of NBC Sports Network, Senior Vice President of Governmental Affairs of Comcast Corporation, Managing Partners at PricewaterhouseCoopers and CFO of AIG. Responsibilities and duties include but are not limited to:
• Heavy calendar management including initiating, processing and tracking complex c-level executive schedules, meetings, domestic and international travel arrangements and itineraries
• Managing activities for a variety of meetings, conferences, committees, and special projects; attending meetings, taking notes and preparing minutes and overseeing event management
• Compiling, developing and maintaining budgets; maintaining detailed spreadsheets and expenditure databases, monitoring budgets; preparing purchase requisitions and electronic budget transfers
• Preparing and monitoring complex legal contracts such as property acquisitions, insurance contingencies and contracts, and confidentiality agreements
• Composing documents, reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables
• Proofreading documents for accuracy, completeness, and conformity to established formats; creating complex draft correspondence
• Designing and creating brochures, forms, flyers and other marketing and information materials
• Maintaining various statistical records for assigned tasks; maintaining complex corporate and confidential files
• Coordinating complex administrative tasks within assigned component; initiating changes in procedures as needed, training and supervising junior administrative personnel
• Designing, developing, modifying and updating websites; coordinate with appropriate departments to implement intranet postings
JPMORGAN CHASE December 2006 - September 2009
Senior Executive Assistant
• Managed on and off-site monthly conferences which included: negotiated hotel conference room contracts, meeting spaces, and guest room rates; established hotel personnel contacts, conducted site and facilities inspections; authorized catering menus; procured audio visual and teleconference equipment, staff entertainment and air and ground transportation and accommodations for all attendees
• Tracked, prepared and reconciled monthly expense reports, reviewed budget and allocated money various departments
• Collaborated closely with partners, marketing and sales executives and marketing segment teams to plan special events to develop market image and built industry contacts
• Created PowerPoint presentations and slides for senior management
• Assisted IT department with special projects which included creating new intranet pages
LEGION INSURANCE CO. May 2000 - October 2006
Marketing Coordinator
• Developed ideas and constructed proposals and sales presentations for current and prospective clients
• Coordinated all client entertainment activities and event management including scouting events, ordering and distributing tickets, handling group reservations, invitations, creating and maintaining RSVP database
• Interfaced with clients to determine training needs and planned educational seminars for sales products
• Prepared and maintained financial records and data including expense reports, bill payments and invoices, direct liaison between treasury department and accounts payable
PNC Bank June 1997 - April 2000
Executive Assistant
• Arranged meetings and conferences and handled travel arrangements and itineraries
• Kept calendars and schedules for executive and senior level management
• Composed, edited, and disseminated company correspondence
• Ordered and tracked supplies and inventory for numerous departments
• Ordered a high volume of detailed business checks, endorsements stamps and deposit tickets and bags for treasury clients
Wolf Block, LLP June 1993 - May 1997
Paralegal
• Assisted attorneys in preparation of closings, hearings, trials, and corporate meetings
• Conducted in-depth legal research and identified appropriate laws and statutes
• Helped attorneys with the investigation of particular case facts
• Conducted client and witness interviews
• Drafted documents, filed depositions, and attended various court proceedings
• Attended depositions, execution of wills, court hearings and trials
COMPUTER SKILLS:
*Microsoft Word
*Excel
*PowerPoint
*Outlook
*Lotus Notes
*Visio
*Concur
*Google Calendars & Drive
*Meeting Planner
*Ariba Spend Management
*RoomTracker
*BCD Travel Software
EDUCATION
Widener University; Bachelor of Arts, English Education
Philadelphia Institute for Paralegal Training; Certified Paralegal
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